Official UK procurement notice
Provision of Security Guarding Services to the British Embassy in Rome
Authority: Foreign, Commonwealth and Development Office (Central government)
What is being bought
Published requirement descriptionThe provision of a security service of unarmed guards, with relevant training and experience, to control access to the British Embassy, Rome
- The authority expects to re-tender this requirement around 1 Apr 2030, 23:59 BST.
- How the procedure runs: FCDO intends to award a contract at the end of bid evaluation (stage 1) and conclude the Procurement Process without proceeding to Negotiation (Stage 2). If FCDO, upon receipt and evaluation of the Tenders at Stage 1: • is not able to identify the Potential Supplier which is the most advantageous; and/or • determines that there is a requirement to negotiate on terms (for example to improve Tenders), then FCDO reserves the ability to proceed to Stage 2. Where FCDO determines that the Procurement Process should conclude at Stage 1, FCDO will proceed to the identification and provisional selection of the preferred supplier. In this scenario, FCDO will conclude the Procurement Process without progressing to Stage 2.
CPV: Security services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£3,950,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 70%
- Commercial: 30%
Published award criteria (2)
- Technical
- Commercial
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Apr 2030
- First published
- 10 Oct 2025, 08:52 BST
- Last source update
- 8 Jan 2026, 08:31 GMT
- Award evaluation window
- Submission end – 9 Jan 2026
- FTS notice number
2025/S 000-063980- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area in notice
- Official registry OCID
ocds-h6vhtk-05ac46Find a Tender
- How it runs
FCDO intends to award a contract at the end of bid evaluation (stage 1) and conclude the Procurement Process without proceeding to Negotiation (Stage 2).
If FCDO, upon receipt and evaluation of the Tenders at Stage 1:
- is not able to identify the Potential Supplier which is the most advantageous; and/or
- determines that there is a requirement to negotiate on terms (for example to improve Tenders),
then FCDO reserves the ability to proceed to Stage 2.
Where FCDO determines that the Procurement Process should conclude at Stage 1, FCDO will proceed to the identification and provisional selection of the preferred supplier. In this scenario, FCDO will conclude the Procurement Process without progressing to Stage 2.
How it was run
Official notice- Submission deadline
- 14 Nov 2025, 11:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
To participate and gain access to the Procurement documents, potential suppliers must access the FCDO's e-procurement portal, JAGGAER ONE, available via the below link.
URL: fcdo.bravosolution.co.uk/web/login.html ↗
If a potential supplier is not registered on the portal, click the link above (or copy and paste the link into your web browser) to be taken to the home page. Click the "Click here to register!" button, and follow the on-screen instructions to complete registration.
Registration takes approximately 5 minutes and is free of charge.
Two-Factor Authentication (2FA)
Potential suppliers should note that two-factor authentication will be required to access the FCDO's e-procurement portal, JAGGAER ONE, which requires Google Authenticator to be downloaded onto a mobile device. For more information in relation to two-factor authentication, a guide can be accessed by clicking the link on the home page of the FCDO's e-procurement portal, JAGGAER ONE
Timeline
10 Oct 2025 → 1 Apr 2026 · 7 dates- Tender notice published383 days ago10 Oct 2025, 08:52 BST
- Submission deadline348 days ago14 Nov 2025, 11:00 GMT
- Assessment summaries sent294 days ago8 Jan 2026
- Latest notice published293 days ago8 Jan 2026, 08:31 GMT
- Award decision expected by292 days ago9 Jan 2026, 23:59 GMT
- Standstill ends282 days ago19 Jan 2026, 23:59 GMT
- Contract starts211 days ago1 Apr 2026, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 10 Oct 2025- Tender notice published10 Oct 2025, 08:52 BSTUK4
- Contract award notice published8 Jan 2026, 08:31 GMTUK6
- Status changed to complete8 Jan 2026, 08:31 GMT
- Contract signature expected30 Jan 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| ICTS ITALIA S.r.l.1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: Two optional 12 month extension are included within the contract | £4,127,290 | 8 Jan 2026standstill to 19 Jan 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- ICTS ITALIA S.r.l.Awarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender