Provision of Security Guarding Services for the British Embassy in Montevideo

Minimum Service Requirements – Montevideo

1. Alarm Systems & CCTV: The bidder company must be able to maintain/provide CCTV systems, panic alarm system(s) for Embassy building, Ambassador, Deputy Ambassador and First Secretary residences’, which include panic buttons, central panel, automatic alarm messaging/call system, monitoring and immediate response patrol deployment to site where alarm has been actioned.
2. Be able to maintain the fire alarm system installed at the Embassy and Residence buildings (Gent - UK) and any other security equipment installed.
3. Embassy Static Guarding

From February to December:

• 1 Security guard for the Embassy compound
• Monday to Thursdays: 0700hr – 1900hr (2 shifts of 6 hours each, 1 guard from 7 am to 1 pm and 1 guard from 1 pm to 7 pm)
• Fridays: 0730hr – 1530hr (1 shift of 8 hours)

In January:

• 1 Security guard from 7.30 am to 3.30 pm (1 shift of 8 hours)

4. Principal tasks to perform at the Embassy

• Patrolling internal the compound area (during guards working hours)
• Register entrances and exits of all staff and visitors
• Security checks of visitors entering the Embassy
• Reception of packages, run scanning device provided by Post over correspondence
• Hand over consular guidance documents when needed
• Daily internal and external search area is to be performed to ensure the area is clear and there are no suspicious items, this is to be carried out prior entering of guests into the public areas. Hand metal detector (Garret) is to be used to scan visitors. Once you are completely happy they may proceed
• Perform random security checks on staff cars and document them accordingly
• Monitor CCTV equipment
• Keep the entrance and gatehouse tidy and free of any rubbish
• Investigate any large pieces of litter and remove any litter while on patrol

5. Official Residence HMA, static Guarding : 24/7 Security guards for the Residence

• 2 security guards: from 0700hr to 1500hr
• 2 security guards: from 1500hr to 2300hr
• 2 security guards: from 2300hr to 0700hr

6. Principal tasks to perform at the Official Residence

• At Front Gate:

o Control and register the entry and exit of all people, ensuring Identity Checks

o Ensure all people (guests, embassy staff and suppliers) are recorded in the visitor’s book

o Security checks of visitors entering the Residence

o Perform random security checks on staff and visitors cars and security checks on all other vehicles and document them accordingly

o Conduct checks of suppliers Bags/Briefcases

o Monitor CCTV equipment

o Inform Residence staff or Residence Manager of visitors to the Residence

o Internal rounds checks every hour

o Constant radio communication between the main entrance to the compound, Embassy and official cars

o Keep the entrance and gatehouse tidy and free of any rubbish

o Investigate any large pieces of litter and remove any litter while on patrol

o Carry out any additional tasks, such as events coverage, as instructed by the Security supervisor, PSO or ROSM