Official UK procurement notice
Provision of security guarding services at the BHC Pretoria, South Africa
Authority: Foreign, Commonwealth and Development Office (Central government)
What is being bought
Published requirement descriptionThe FCDO is seeking a Contractor to deliver security guarding services at BHC Pretoria, South Africa. The objective is to maintain the safety and security for whom HMG has a Duty of Care, including for officials working at the BHC Pretoria.
- How the procedure runs: This procurement will use a multi stage Competitive Flexible Procedure. At Stage 1, suppliers will be assessed against pass/fail and scored conditions of participation (including financial standing, capacity, capability and operational readiness), with up to five suppliers shortlisted. At Stage 2, shortlisted suppliers will submit tenders. Sensitive information will be released only at this stage under NDA. Limited clarification/negotiation may be undertaken before final tenders. Award will be based on the Most Advantageous Tender (60% quality / 40% price).
- No preliminary market engagement: The market is well established and understood, with sufficient capable suppliers identified. The requirement is stable, and early engagement would not materially improve competition or design. The Competitive Flexible Procedure provides proportionate engagement during the procurement.
CPV: Guard services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£5,217,391
- Economic & financial standing
Suppliers must demonstrate sufficient legal and financial capacity to deliver the contract.
Legal Capacity (Pass/Fail):
Suppliers (and relevant subcontractors) must hold and maintain valid PSIRA registration. All personnel must be appropriately licensed and graded. Suppliers must demonstrate compliance with applicable South African legislation (including labour, health and safety, and PSIRA requirements), maintain robust compliance monitoring processes, retain auditable records, and hold relevant industry accreditations or equivalent standards.
Financial Capacity (Pass/Fail):
Suppliers will be assessed using information from the Central Digital Platform, submitted financial templates, and independent credit checks. A risk-based approach will be applied. Suppliers assessed as acceptable risk will meet the requirement; where higher risk is identified, further assurance (e.g. guarantees) may be required. Failure to demonstrate sufficient financial standing may result in exclusion.
Only suppliers meeting both conditions will progress.
- Technical & professional ability
Suppliers must demonstrate sufficient technical ability to deliver services of comparable scale and complexity. This will be assessed against capability, capacity and operational readiness, including governance and contract management, performance monitoring, risk and incident management; organisational scale, workforce capacity, resilience and experience of similar contracts; and a credible mobilisation approach, including resourcing, stakeholder engagement and risk management.
Suppliers must provide evidence of relevant comparable delivery and achieve the minimum required scores and thresholds to progress
- Condition of participationshortlisting
Suppliers will be selected using pass/fail and scored criteria. Pass/fail requirements include legal/regulatory compliance (including PSIRA) and satisfactory financial standing; failure results in exclusion.
Scored criteria assess capability, capacity and operational readiness using a 0–4 scale, with a minimum score of 2 required in each area.
A maximum of five (5) suppliers will be shortlisted based on highest scores.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Description: The three scored questions are weighted equally: • Capability (Governance & Oversight) • Capacity (Scale & Resourcing) • Operational Readiness (High-Level Mobilisation Confidence) Each question will be scored using the published 0–4 scoring scale and converted to weighted marks. Suppliers must achieve a minimum score of 2 in each scored question and a minimum overall weighted score of 300 marks out of 600 to be considered for shortlisting. Mandatory Pass/Fail requirements, including legal capacity, financial standing, exclusions, declarations and other Conditions of Participation, must also be satisfied.
- Economic & financial standing
Suppliers must demonstrate sufficient legal and financial capacity to deliver the contract.
Legal Capacity (Pass/Fail):
Suppliers (and relevant subcontractors) must hold and maintain valid PSIRA registration. All personnel must be appropriately licensed and graded. Suppliers must demonstrate compliance with applicable South African legislation (including labour, health and safety, and PSIRA requirements), maintain robust compliance monitoring processes, retain auditable records, and hold relevant industry accreditations or equivalent standards.
Financial Capacity (Pass/Fail):
Suppliers will be assessed using information from the Central Digital Platform, submitted financial templates, and independent credit checks. A risk-based approach will be applied. Suppliers assessed as acceptable risk will meet the requirement; where higher risk is identified, further assurance (e.g. guarantees) may be required. Failure to demonstrate sufficient financial standing may result in exclusion.
Only suppliers meeting both conditions will progress.
- Technical & professional ability
Suppliers must demonstrate sufficient technical ability to deliver services of comparable scale and complexity. This will be assessed against capability, capacity and operational readiness, including governance and contract management, performance monitoring, risk and incident management; organisational scale, workforce capacity, resilience and experience of similar contracts; and a credible mobilisation approach, including resourcing, stakeholder engagement and risk management.
Suppliers must provide evidence of relevant comparable delivery and achieve the minimum required scores and thresholds to progress
- Condition of participationshortlisting
Suppliers will be selected using pass/fail and scored criteria. Pass/fail requirements include legal/regulatory compliance (including PSIRA) and satisfactory financial standing; failure results in exclusion.
Scored criteria assess capability, capacity and operational readiness using a 0–4 scale, with a minimum score of 2 required in each area.
A maximum of five (5) suppliers will be shortlisted based on highest scores.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Defence & security
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 24 May 2025, 16:40 BST
- Last source update
- 10 Jul 2026, 10:35 BST
- Award evaluation window
- Submission end – 10 May 2027
- Authority reference
Proejct_12377- FTS notice number
2026/S 000-065032- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area in notice
- Official registry OCID
ocds-h6vhtk-0525acFind a Tender
- How it runs
This procurement will use a multi stage Competitive Flexible Procedure.
At Stage 1, suppliers will be assessed against pass/fail and scored conditions of participation (including financial standing, capacity, capability and operational readiness), with up to five suppliers shortlisted.
At Stage 2, shortlisted suppliers will submit tenders. Sensitive information will be released only at this stage under NDA. Limited clarification/negotiation may be undertaken before final tenders.
Award will be based on the Most Advantageous Tender (60% quality / 40% price).
How it was run
Official notice- Requests to participate (first stage)
- 4 Aug 2026, 17:00 BST
- Submission deadline
- 4 Aug 2026, 17:00 BST
- Clarification deadline
- 17 Jul 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Your Tender must be submitted via the FCDO e-sourcing portal, fcdo.bravosolution.co.uk/web/login.html ↗, in accordance with the instructions for completing the tender. Tenders submitted by any other means will not be accepted. Please also note the requirement to register and submit commonly used information on the Central Digital Platform as described in the instructions for completing the invitation to participate.
Timeline
24 May 2025 → 1 Jul 2027 · 7 dates- Planning notice published24 May 2025, 16:40 BST
- Next notice expected368 days ago23 Oct 2025, 23:59 BST
- Tender notice published109 days ago10 Jul 2026, 10:35 BST
- Clarification questions by101 days ago17 Jul 2026, 12:00 BST
- Submission deadline83 days ago4 Aug 2026, 17:00 BST
- Today27 Oct 2026
- Award decision expected byin 195 days10 May 2027, 23:59 BST
- Contract startsin 246 days1 Jul 2027, 00:00 BST
Notice history
5 events · 2 releases on Find a Tender · since 24 May 2025- Pipeline notice published24 May 2025, 16:40 BSTUK1
- Tender notice published10 Jul 2026, 10:35 BSTUK4
- Published value updated to £5,217,39110 Jul 2026, 10:35 BSTwas £3,285,829
- Status changed to active10 Jul 2026, 10:35 BST
- Procurement method changed10 Jul 2026, 10:35 BST
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender