TenderlineUK
Procurement Intelligence
Official OCDS
Find a Tender
complete
Official procurement procedure

Provision of Secure Offsite Storage and Management of Records

Records management
Scotland (UKM)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Scottish Police Authority: "Provision of Secure Offsite Storage and Management of Records". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityScottish Police AuthorityScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Scottish Police Authority
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Scottish Police Authority. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
4.2Bids / Report
23.2% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 183 active published awards; 181 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityScottish Police Authority
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published2 Sept 2024, 12:34 BST
Last source update2 Sept 2024, 12:34 BST
Recurring procurementNot published
ClassificationRecords management
Delivery area
Scotland (UKM)
OCIDocds-h6vhtk-046f3d
What is being bought
The Authority is seeking a Single Supplier to apply appropriate processes for the secure collection/retrieval of boxed records and the indexing, intellectual control, physical storage and disposal of the Authority`s current records and for any new records that may occur throughout the lifetime of the Contract.
What changed
From the official release history
  1. tender value changed
    2 Sept 2024, 12:34 BST
  2. Status changed to complete
    2 Sept 2024, 12:34 BST
  3. Official notice release published
    2 Sept 2024, 12:34 BST
  4. Submission deadline changed to published date
    2 Sept 2024, 12:34 BST
  5. Published value updated to £650,000
    12 Jun 2024, 08:52 BST
  6. Status changed to active
    12 Jun 2024, 08:52 BST
  7. Official notice release published
    12 Jun 2024, 08:52 BST
  8. Submission deadline changed to 15 Jul 2024, 12:00 BST
    12 Jun 2024, 08:52 BST
  9. Buyer information updated
    12 Jun 2024, 08:52 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    The appointed Contractor will be required to transfer and store all existing boxes currently held by the Authority at a single location and transfer existing management information relating to the boxes to their secure, online, cataloguing and management system. The appointed Contractor will also be required to deliver the following services throughout the term of the contract: - Store boxed records at a secure off-site location/s. - Provide a secure, online, cataloguing and management system accessible by the Authority`s staff at their place of work (remote access). - Deliver and retrieve boxed records to locations defined within the ITT. - Ensure all records are indexed and searched for at box and file level. - Ensure all records are boxed in A4 or A3 sized boxes. - Supply and deliver suitable flat packed boxes and lids for the storage of the records. - Provide management information electronically to the Authority. - Provide secure destruction of boxes to the Authority’s minimum standards. Please see attached ITT docs for full information.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    2 Sept 2024, 12:34 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 2 Sept 2024, 00:00 BST · £632,680
Commercial outcome and competition
Awards
Restore Plc Document Management Services Division
Not published · Not published · active
Contracts
Contract
£632,680 · signed 2 Sept 2024, 00:00 BST · active
Bid statistics
bids: 2 (lot 1)
electronicBids: 2 (lot 1)
foreignBidsFromEU: 0 (lot 1)
foreignBidsFromNonEU: 2 (lot 1)
smeBids: 0 (lot 1)
Buyer and organisations in this procedure

Scottish Police Authority

Contracting authority GB-FTS-2697
View buyer profile

  • Scottish Police Authority
    buyer

    1 Pacific Quay, 2nd Floor, Glasgow, UKM, G51 1DZ
    hannah.dobby2@scotland.police.uk
    +44 1786895668

  • Glasgow Sheriff Court
    reviewBody

    Glasgow

  • Restore Plc Document Management Services Division
    supplier

    Unit 5 Redhill Distribution Centre, Salbrook Road, Redhill, UK, RH1 5DY
    +44 7971068195
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published