Provision of Scanning Equipment Maintenance

Name: Procurement Process ocds-h6vhtk-069b33
Creator: Historic Environment Scotland
Published: 2026-09-09T10:36:50.000Z
License: https://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/

Authority: Historic Environment Scotland

ServicesAward procedure without prior publication of a call for competition

Sectors: Repair & Maintenance (50) Delivery: Scotland (UKM75)

Awarded value £890,0002 contracts · exc. VAT

Awarded 26 Aug 2026no call for competition

Awarded to Leica Geosystems Ltd2 awards

What is being bought

Published requirement description

This Voluntary Ex-Ante Transparency (VEAT) Notice relates to the intended procurement of maintenance services for scanning

equipment.

The contract duration is to be for 48 months.

CPV: Repair and maintenance services of precision equipment

The lotProcurement structure

single lot · no lot value published

Lot #1Historic Environment Scotland (HES) intends to award this contract under the conditions of regulation 33.4.b(ii) of the Public Contracts (Scotland) regulationsAwarded

Historic Environment Scotland (HES) intends to award this contract under the conditions of regulation 33.4.b(ii) of the Public Contracts (Scotland) regulations. The Contract will include maintenance services for digital scanning equipment used within the National Collection of Aerial Photography (NCAP). The scope of the maintenance services provided will include: - Annual on-site preventative hardware maintenance - Software updates - Spare parts - Customer support

Delivery: Scotland

Extensions: The Contracting Authority reserves the right to request additional deliveries by the Successful Tenderer, either intended as partial replacement of supplies or installations or as extensions of existing supplies and installations. The Contracting Authority may at it's sole discretion exercise this option.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award — no call for competition
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 9 Sept 2026, 11:36 BST
Last source update: 9 Sept 2026, 11:36 BST
Authority reference: HES/C/4355
Classification (CPV): Repair and maintenance services of precision equipment
Delivery area: Scotland (UKM75)
Official registry OCID: ocds-h6vhtk-069b33

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: HES intends to award to the Supplier on the basis that competition is absent for technical reasons. Given the nature of the services described in II.2.4 of this notice, the necessary support and service engineers, along with a stock of spare parts, can only be provided by the Supplier as the manufacturer of the equipment.

Publisher note: (SC Ref:842542)

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast

Awards 2

Awarded value £890,0002 contracts exc. VAT

Bids received 1

Contracts signed 2latest 26 Aug 2026

Awarded to	Value	Date	Status
Leica Geosystems Ltd	—	—	Awarded
Leica Geosystems Ltd	—	—	Awarded

Contracts

Contract 085314-2026-HES/C/4355-1 · Leica Geosystems Ltd
Signed
26 Aug 2026
Value
£445,000
Status
active
Contract 045447-2026-HES/C/4355-1 · Leica Geosystems Ltd
Signed
15 May 2026
Value
£445,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 1 electronic · 1 from abroad	0	—	—

Contracting authority & participating public bodies

Historic Environment Scotland

Contracting authorityNational or federal agency/officeTourism, Built Environment, Conservation, Heritage Longmore House, Salisbury Place, Edinburgh, Scotland, EH9 1SH [email protected] +44 1316688866

View buyer profile →

Dispute resolution & review bodies

Edinburgh Sheriff CourtReview body Edinburgh

Bidders & participating suppliers

1 commercial party on the notice

Leica GeosystemsAwarded supplier Michigan Drive, Tongwell, Milton Keynes, South East, MK15 8HTView supplier profile →

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.