Official UK procurement notice
Provision of Retail Estate Management Services
Authority: FIRST TRENITALIA WEST COAST RAIL LIMITED (Public body)·On behalf of: FIRST RAIL HOLDINGS LIMITED
What is being bought
Published requirement descriptionThis procurement is being run by First Rail Holdings on behalf of First Trenitalia West Coast Rail. To drive and deliver higher rental income return through:
-Increasing the rent roll
-Customer service improvements through capital and tenant investment.
The estate comprises of 16 directly managed stations and encompasses all property within the leases. This includes station buildings, car parks, and other land and property.
The properties provide a broad mix of retail, office, residential, community, and other commercial tenancies held on a mixture of leases and licences.
The management of station car parking and commercial advertising is not included as part of this procurement strategy.
The new contract will be for an initial 3-year term with an option to extend for a further year.
The estate is currently generating a rental income of approximately £4.7m. It is estimated that a new contract value will be in the region of £1,100,000 for a full 4-year term.
Please note that TUPE applies to this procurement.
The successful Supplier will be required to enter an Umbrella Direct Agreement (UDA) with the Secretary of State.
- How the procedure runs: This is will be a two stage process with Pre Qualification Stage (PQQ). Following the evaluation of the PQQ responses, the Client will shortlist the Applicants it will invite to tender in accordance with the terms of the PQQ. The Client reserves the right to limit the number of Applicants that are invited to tender to a maximum of three Applicants. Only Applicants that score a "Pass" for all non qualitatively scored questions in the PQQ will be considered and places will be awarded in order of highest to lowest score. The client reserves the right, in its absolute discretion, to invite more Applicants if there is a tie in the scores between two or more Applicants for the final place. The PQQ will be followed by an Invitation to Negotiate (ITN) with shortlisted bidders being taken forward to a Presentation stage, BAFO if applicable before final evaluation and award. The final scores for each Tender will be added together, after application of the relevant weightings, to receive a final score for each Tender. The Tenders will then be ranked according to the final scores received to identify the Most Advantageous Tender. The Client intends to award the contract to the highest scoring Tenderer.
CPV: Real estate services · Retail trade services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,100,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Quality Submission: 45%
- Contract & KPIs: 10%
- ESG: 5%
- Price: 40%
Published award criteria (4)
- Quality Submission
- Price
- Contract & KPIs
- ESG
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 14 May 2026, 20:50 BST
- Last source update
- 15 Sept 2026, 16:34 BST
- Award evaluation window
- Submission end – 25 Aug 2026
- FTS notice number
2026/S 000-044659- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-06995fFind a Tender
- How it runs
This is will be a two stage process with Pre Qualification Stage (PQQ). Following the evaluation of the PQQ responses, the Client will shortlist the Applicants it will invite to tender in accordance with the terms of the PQQ. The Client reserves the right to limit the number of Applicants that are invited to tender to a maximum of three Applicants. Only Applicants that score a "Pass" for all non qualitatively scored questions in the PQQ will be considered and places will be awarded in order of highest to lowest score. The client reserves the right, in its absolute discretion, to invite more Applicants if there is a tie in the scores between two or more Applicants for the final place. The PQQ will be followed by an Invitation to Negotiate (ITN) with shortlisted bidders being taken forward to a Presentation stage, BAFO if applicable before final evaluation
and award. The final scores for each Tender will be added together, after application of the relevant weightings, to receive a final score for each Tender. The Tenders will then be ranked according to the final scores received to identify the Most Advantageous Tender. The Client intends to award the contract to the highest scoring Tenderer.
How it was run
Official notice- Requests to participate (first stage)
- 15 Jun 2026, 12:00 BST
- Submission deadline
- 15 Jun 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
14 May 2026 → 11 Dec 2026 · 6 dates- Tender notice published164 days ago14 May 2026, 20:50 BST
- Submission deadline133 days ago15 Jun 2026, 12:00 BST
- Award decision expected by61 days ago25 Aug 2026, 23:59 BST
- Assessment summaries sent41 days ago15 Sept 2026, 00:00 BST
- Latest notice published41 days ago15 Sept 2026, 16:34 BST
- Today26 Oct 2026
- Contract startsin 46 days11 Dec 2026
Notice history
5 events · 3 releases on Find a Tender · since 14 May 2026- Tender notice published14 May 2026, 20:50 BSTUK4
- Tender notice published18 May 2026, 17:51 BSTUK4
- Contract award notice published15 Sept 2026, 16:34 BSTUK6
- Status changed to complete15 Sept 2026, 16:34 BST
- Contract signature expected7 Oct 2026, 23:59 BSTscheduled
Published amendments (1)
A new link for the EOI has been created
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| AMEY TPT LIMITED11 Dec 2026 – 10 Dec 2029 · up to 10 Dec 2030Extensions: Optional 1 year extension at the end of the core term | £1,100,000 | 15 Sept 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- FIRST RAIL HOLDINGS LIMITEDProcuring entityTender administration
Bidders & participating suppliers
1 commercial party on the notice- AMEY TPT LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender