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Published 5 Mar 2024, 09:01 GMT

Official UK procurement notice

Provision of Professional Estates Consultancy Services

Official notice

Authority: University of the Highlands and Islands (Education)

Framework agreement2 lotsServicesOpen procedureSME suitableMax 2 lots to bid
Sectors: Real estate services (70)Community & Cultural Services (98) Delivery: Scotland (UKM)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 2 May 2024awarded 3 Sept 2024
Lots 2max 2 to bid

What is being bought2 lots · detail below

Published requirement description

The Academic Partners of the University of the Highlands and Islands wish to set up a Framework Agreement for the Provision of Professional Estates Consultancy Services. The Framework Agreement is split into two (2) Lots:

Lot 1 - General Project Management and Estates Consultancy Services

Lot 2 – Property Consultancy Services

For the purpose of clarification, the below partners have access to this Framework Agreement. It should be noted that partners have the option to purchase requirements outside of this Framework Agreement and are not obligated to use the Framework Agreement.

  • UHI Argyll
  • UHI Executive Office
  • UHI Inverness
  • UHI Moray
  • UHI North, West and Hebrides
  • UHI Perth
  • Highland Theological College
  • Sabhal Mòr Ostaig
  • Scottish Association for Marine Science
  • Recurrence: March 2026 OR March 2027 OR March 2028

CPV: Commercial property management services · Services furnished by professional organisations

How this framework works

From the published notice
Places
up to 10 suppliers · 12 bids on the busiest of 2 lots (1.2 per place) · 7 appointed

Lots and requirements (2)Procurement structure

2 lots · no lot values published · a supplier may bid for at most 2 of them · evaluation weights differ by lot
Lot #1General Project Management and Estates Consultancy ServicesAwardedRenewal

Services which may be requested in relation to a project include, but are not limited to, the below:

  • Energy efficiency and environmental impact surveys and related advice
  • Professional Advice
  • Design and Specification Development
  • Tender Support
  • Contractor Management and Administration
  • Statutory Consents
  • Principal Designer
  • Cost Advisor services
  • Fire advisory services
  • Risk Management
  • Quality Management
  • Health and Safety
  • Condition and lifecycle surveys (Fabric and M&E), including assessing structural damage and recommending repairs

Please note that the named Academic Partner may, at its own discretion, request the Contractor to provide additional, related services if required during the lifetime of the Framework Agreement.

Delivery: Scotland
Extensions: The Authority reserves the right to extend the Framework Agreement for two (2) x twelve (12) month periods, subject to satisfactory performance and continued requirement of the Authority.Variant bids: not allowed
98112000 Services furnished by professional organisations
Lot #2Property Consultancy ServicesAwardedRenewal

Services which may be requested under the scope of this requirement include, but are not limited to, the below:

  • Estate Management
  • Sales and acquisitions
  • Professional advice regarding title deeds and boundary disputes
  • Rent reviews, lease enquiries and negotiations (with UHI Partner acting as either the landlord or tenant)
  • Valuation surveys, including market and insurance valuations

Please note that the named Academic Partner may, at its own discretion, request the Contractor to provide additional, related services if required during the lifetime of the Framework Agreement.

Delivery: Scotland
Extensions: The Authority reserves the right to extend the Framework Agreement for two (2) x twelve (12) month periods, subject to satisfactory performance and continued requirement of the Authority.Variant bids: not allowed
70332200 Commercial property management services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceEnvironmentalSplit
1 · General Project Management and Estates Consultancy Services67.5%20%12.5%
2 · Property Consultancy Services65%30%5%
Conditions of participation3
  • Suitability

    In respect of both Lots, the Contractor shall have appropriately qualified Staff in sufficient quantity to carry out the functions required in line with any relevant legislation and professional code(s) of practice.

    In respect of both Lots, where staff are Surveyors, they must be registered with the Royal Institution of Chartered Surveyors (RICS) or equivalent.

    In respect of both Lots, where staff are Architects, they must be registered with the Royal Incorporation of Architects in Scotland (RIAS) or equivalent.

  • Condition of participation
    no text published
    Minimum: Bidders must confirm they can provide the following supporting evidence prior to award: Insurance In respect of Lot 1, Bidders must confirm they can provide the following supporting evidence prior to award: Employer's (Compulsory) Liability Insurance = 5 000 000 GBP or as require…
  • Technical & professional ability

    Where relevant, staff must have the relevant qualifications and membership as set out above.

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 20–30 points depending on the lot. Read the split per lot below.
  • “Provision of Professional Estates Consultancy Services” is a framework: the contest is a place on its panel, up to 10 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · March 2026 OR March 2027 OR March 2028
First published
5 Mar 2024, 09:01 GMT
Last source update
11 Sept 2024, 11:49 BST
Award evaluation window
25 Apr 2024 – …
Authority reference
CS-UHI-26368
FTS notice number
2024/S 000-029071
Classification (CPV)
Commercial property management servicesServices furnished by professional organisations
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-04456b Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As per specification of requirements, the SPD and all tender documentation.

Publisher note: The below documentation requires to be submitted as part of the tender submission for Lot 1: Appendix A - Form of Tender Appendix B - Freedom of Information Appendix D - Supply Chain Code of Conduct Appendix E1 - Lot 1 Pricing Schedule Appendix F1 - Lot 1 Technical Questionnaire Appendix F3 - General Questions Appendix G - GDPR Vendor Data Processor Assurance Assessment Appendix H - Conflict of Interest The below documentation requires to be submitted as part of the tender submission for Lot 2: Appendix A - Form of Tender Appendix B - Freedom of Information Appendix D - Supply Chain Code of Conduct Appendix E2 - Lot 2 Pricing Schedule Appendix F2 - Lot 2 Technical Questionnaire Appendix F3 - General Questions Appendix G - GDPR Vendor Data Processor Assurance Assessment Appendix H - Conflict of Interest Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. (SC Ref:776816)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
2 May 2024, 09:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
25 Apr 2024, 09:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

25 Apr 2024 → 11 Sept 2024 · 3 dates
  1. Bids opened
    25 Apr 2024, 09:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    2 May 2024, 09:00 BST
  3. Notice published
    11 Sept 2024, 11:49 BST

Notice history

2 events · 4 releases on Find a Tender · since 8 Apr 2024
  1. Deadline moved to 2 May 2024, 09:00 BST
    8 Apr 2024, 09:50 BST
    +7 days · was 25 Apr 2024, 09:00 BST
  2. Status changed to complete
    11 Sept 2024, 11:49 BST
Published amendments (2 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.225 Apr 20242 May 2024+7 d
—Bid openingConditions for opening of tenders · IV.2.725 Apr 20242 May 2024+7 d

Please note an extension to the tender submission deadline. Please note the extension is applicable to both Lot 1 and Lot 2. The deadline has been extended upon consideration of outstanding clarification questions, for which a response from the Authority is required.

Extension to Tender Submission Deadline & Invitation to Tender Document V2 Hi, Please can an extension to the Tender Submission Deadline be noted. For the avoidance of doubt, the new Tender Submission Deadline (09:00 on 02 May 2024), is applicable to both Lot 1 and Lot 2. The Tender Submission Deadline has been extended upon consideration of outstanding clarification questions, for which a respons…

Routine re-releases (4)
  • 2024-03: 1 release · 5 Mar 2024

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 7admitted to the panel · see the list ↓
Bids received 127 from SMEs · busiest of 2 lots
Contracts signed 2latest 3 Sept 2024

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • General Project Management and Estates Consultancy Services

    Signed
    3 Sept 2024
    Value
    —
    Status
    active

  • Property Consultancy Services

    Signed
    3 Sept 2024
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · General Project Management and Estates Consultancy Services12bids · 12 electronic · 12 from abroad7—£48,503 – £82,700
2 · Property Consultancy Services2bids · 2 electronic · 2 from abroad1—£27,170 – £40,105

Contracting authority & participating public bodies

University of the Highlands and Islands

Contracting authorityEducationBody governed by public lawEducation UHI House, Old Perth Road, Inverness, Scotland, IV2 3JHContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Inverness Sheriff and Justice of the Peace CourtReview body Inverness

Framework contractors & participating bidders

7 commercial parties on the notice

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria