Official UK procurement notice
The procurement for the Provision of Print Services
Authority: Crown Prosecution Service (Central government)
What is being bought
Published requirement descriptionNo description was published on the notice. See the official documents.
CPV: Photocopying services
How this framework works
From the published notice- Framework period
- 5 yrs from 14 Apr 2021, 3+1+1 to ensure Value For Money
The lotProcurement structure
single lot · no lot value publishedLot #1Provision of Print Services
Requirement for Multi-Function Devices (MFDs) and Bulk Printing & Scanning services for the CPS (Crown Prosecution Service). Key objectives include delivering high-quality print services with reliable devices, ensuring staff have the right tools, and providing consistent services across CPS locations. Proactive monitoring for maintenance and continuous improvement is essential, as well as flexibility and ease of support.
Key needs include:
Secure and efficient bulk printing and scanning, especially for jury bundles.
High-quality printing for key evidence, including colour and black & white printers at CPS sites and Crown Courts.
Scanning technology to support business processes.
Desktop printers for special circumstances or IT Accessibility (ITA) users.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “The procurement for the Provision of Print Services” is a framework: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use the vehicle
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 14 Jan 2025, 13:36 GMT
- Last source update
- 14 Jan 2025, 13:36 GMT
- Authority reference
PR 2019 100- FTS notice number
2025/S 000-001185- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04cfe1Find a Tender
How it was run
Official notice- Appointment period ends
- —
Timeline
14 Apr 2021 → 14 Jan 2025 · 2 dates- Contract starts14 Apr 2021, 00:00 BST
- Notice published14 Jan 2025, 13:36 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Provision of Print Services
- Signed
- 14 Jan 2025
- Value
- £8,010,288
- Period
- 1 Apr 2026 – 31 Mar 2027
- Status
- active
- Change This contract began on 14 April 2021, with an initial expiry date of 31 March 2024. The contract can be extended until 31 March 2026, and the contracting authority intends to exercise this option. The requirements of the contracting authority in this area are, as a result of potential changes in our approach to digital jury bundles, developing rapidly. As a result, it is unlikely that a comprehensive procurement can be launched in time to introduce a replacement supplier by the extended expiry date of 31 March 2026. Instead, it is intended that procurement of a replacement supplier will be launched early in 2026, with a new supplier in place by April 2027. An extension of 12 months beyond the extended expiry date will therefore be entered into. The contracting authority considers that this extension does not meet any of the conditions set out in Regulation 72(8) of the Public Contracts Regulations 2015 and, in particular, does not believe that it is a “considerable” extension for the purposes of Regulation 72(8)(d). Therefore, it does not constitute a “substantial modification” for the purposes of Regulation 72(8), and is a modification permitted without a new procurement exercise., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The modification is being introduced in order that the procurement of a replacement supplier can be completed before the contract expires.
- Change This contract began on 14 April 2021, with an initial expiry date of 31 March 2024. The contract can be extended until 31 March 2026, and the contracting authority intends to exercise this option. The requirements of the contracting authority in this area are, as a result of potential changes in our approach to digital jury bundles, developing rapidly. As a result, it is unlikely that a comprehensive procurement can be launched in time to introduce a replacement supplier by the extended expiry date of 31 March 2026. Instead, it is intended that procurement of a replacement supplier will be launched early in 2026, with a new supplier in place by April 2027. An extension of 12 months beyond the extended expiry date will therefore be entered into. The contracting authority considers that this extension does not meet any of the conditions set out in Regulation 72(8) of the Public Contracts Regulations 2015 and, in particular, does not believe that it is a “considerable” extension for the purposes of Regulation 72(8)(d). Therefore, it does not constitute a “substantial modification” for the purposes of Regulation 72(8), and is a modification permitted without a new procurement exercise., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The modification is being introduced in order that the procurement of a replacement supplier can be completed before the contract expires.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The Commercial Team, Crown Prosecution ServiceReview contact point
Framework contractors & participating bidders
1 commercial party on the notice- Konica Minolta Business Solutions (UK) LimitedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.