Official UK procurement notice
Provision of Planned Heritable Asset Valuations
Authority: Scottish Police Authority (Central government)
What is being bought
Published requirement descriptionThe Scottish Police Authority (known as the “the Authority”) requires a suitably qualified and experienced Contractor to undertake planned heritable asset valuations of its properties - land, building and radio sites.
This procurement will result in the appointment if a single Contractor. The successful contactor must provide valuers who are current, registered members of the Royal Institute of Chartered Surveyors (RICS) and all valuations must be carried out in full accordance with the RICS (Royal Institution of Chartered Surveyors) Valuation - Global Standards.
The Authority is re-tendering this requirement to ensure the engagement of a competent and reliable provider. The estate comprises approximately 500 assets, covering operational and non-operational properties. The assets represent a wide range of property types and ages, including heritage and listed buildings, many of which are in varied states of condition.
The valuations must be carried out in accordance with the RICS (Royal Institution of Chartered Surveyors) Valuation - Global Standards, incorporating International Standards (IVS) effective 31 January 2025, and having regard to the UK National Supplement effective from 1 May 2024.
The contract is expected to commence on 1st October 2025 for an initial period of three years, with the option to extend for up to two additional 12-month periods, subject to the Authority’s discretion.
- Recurrence: The estimated contract duration is three years, with the potential to extend to five years if both optional one-year extensions are exercised.
CPV: Architectural and building-surveying services · Building consultancy services · Building surveying services · Commercial property management services · Construction consultancy services · Evaluation consultancy services · Property management services of real estate on a fee or contract basis · Real estate services · Surveying services
The lotProcurement structure
single lot · no lot value publishedLot #1AwardedRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Suitability
Single Procurement Document (SPD) Question 4A.1 Trade Registers
It is a requirement of this tender that if the Tenderer is UK based, they must hold a valid registration with Companies House. Where the Tenderer is UK based but not registered at Companies House they must be able to verify to the Authority’s satisfaction that they are trading from the address provided in the tender and under the company name given.
Tenderers within the UK must confirm if they are registered with Companies House by responding to this question.
Single Procurement Document (SPD) Question 4A.2 Authorisation/Membership
Where it is required, within a Tenderer’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.
Tenderers must confirm if they hold the following authorisation or memberships:
- The valuer or valuers carrying out this work must be registered through the RICS registered valuer scheme.
- The valuations must be carried out in accordance with the RICS (Royal Institution of Chartered Surveyors) Valuation - RICS Global Standards (Red Book)
- Radio sites/mast properties to be valued on a fair value basis in accordance with IAS 16/IFRS 16.
- Economic & financial standing
It is a requirement of this Contract that Tenderers hold, or can commit to obtain prior to the commence of any subsequently awarded Contract indicated below:
Minimum: Employers (Compulsory) Liability Insurance = 10 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide their current Employers Liability Insurance certificate. Public Liability Insurance = 5 million GBP in respect of each… - Technical & professional ability
Tenderer`s will be required to provide evidence of having the necessary capacity and capability to deliver the requirements stated within the tender documents.
The below requirements will be requested during the tender process:
Minimum: Single Procurement Document (SPD) Question 4C.1.2 Technical and Professional Ability Tenderers will be required to provide evidence of having the necessary capacity and capability to deliver the requirements for the Provision of Planned Heritable Asset Valuations. Two (2) example… - Technical & professional ability
The valuations must be carried out in accordance with the RICS (Royal Institution of Chartered Surveyors) Valuation - Global Standards, incorporating International Valuation Standards (IVS) effective 31 January 2025, and having regard to the UK National Supplement effective from 1 May 2024.
The valuer or valuers carrying out the services must be registered member of the RICS registered valuer scheme.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · The estimated contract duration is three years, with the potential to extend to five years if both optional one-year extensions are exercised.
- First published
- 4 Jul 2025, 09:54 BST
- Last source update
- 5 Nov 2025, 08:49 GMT
- Award evaluation window
- 4 Aug 2025 – …
- Authority reference
PROC 25-2894- FTS notice number
2025/S 000-071089- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0558cbFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
During the period of the Contract Agreement, the Authority shall monitor and measure contractor’s performance against the Key Performance Indicators (KPIs) detailed below:
Quality (30%)
Contract Outcome: 80%
Continual Improvement/Innovation: 20%
Service (40.00%)
Complaints: 40%
Communication: 40%
Management Information: 20%
Cost (20%)
Invoice Accuracy: 100%
Sustainability (10%)
Sustainable Processes: 50%
Community Benefits: 50%
The above KPIs will form part of the balanced scorecard and will be used to assess the contractor`s performance using the following scoring scale:
4 - Exceeding Expectations (100)
3 - Meeting Expectations (75)
2 - Minor Concerns (50)
1 - Major Concerns (25)
0 - Not Performing (0)
Performance review will be carried out via Public Contract Scotland – Tender (PCS-T) Contract and Supplier Management Portal, at a frequency determined by the overall risk rating of the contract – this may be annually, biannually, or monthly.
Publisher note: Economic Operators For FTS Notices, economic operators may be excluded from this competition if they are subject to any of the grounds specified in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Assessment of Employment Status Tenderers may be required to declare whether they intend to deliver services through a Personal Service Company (PSC). Since April 2017, the responsibility for determining and applying the correct employment tax arrangements under IR35 legislation has shifted from the PSC to the relevant public sector body. As such, the Authority must be fully informed of the employment status of any successful tenderer. Further guidance of assessing employment status and understanding IR35 obligations is available from the UK Government. Living Wage Tenderers will be asked to confirm if they pay all employees as a minimum the Real Living Wage as published by the Living Wage Foundation for statistical information gathering purposes only. Equality and Diversity Tenderers will be required to comply with all statutory obligations under the Equality Act 2010. Declaration of Non-Involvement in Serious Organised Crime Tenderers are required to complete and sign the Declaration of Non-Involvement in Serious Organised Crime form as part of their submission. Subcontractor Detail Tenderers must provide details of any subcontractors they intend to engage as part of their supply chain. This information must be included in the relevant section of the Single Procurement Document (SPD). Data Protection Tenderers must be aware of, and adhere to, their obligations under the Data Protection Act 2018 and the UK General Data Protection Regulations (UK GDPR), as outlined in the Contract. Vetting The tenderer’s representative with overall responsibility for undertaking the works and the personnel assigned to the supply of the services shall be vetted to Non-Police Personnel Vetting Standards (NPPV) Level 1. It would be beneficial if tenderer’s put forwards team that hold or have recently held NPPV Level 1. (SC Ref:814876)
How it was run
Official notice- Submission deadline
- 6 Aug 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 4 Aug 2025, 12:00 BST
Timeline
4 Aug 2025 → 5 Nov 2025 · 3 dates- Bids opened4 Aug 2025, 12:00 BST
- Submission deadline6 Aug 2025, 12:00 BST
- Notice published355 days ago5 Nov 2025, 08:49 GMT
Notice history
2 events · 3 releases on Find a Tender · since 18 Jul 2025- Deadline moved to 6 Aug 2025, 12:00 BST18 Jul 2025, 10:28 BST+2 days · was 4 Aug 2025, 12:00 BST
- Status changed to complete5 Nov 2025, 08:49 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 4 Aug 2025 | 6 Aug 2025 | +2 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 4 Aug 2025 | 6 Aug 2025 | +2 d |
The tender deadline and clarification period have been extended to allow the Authority more time for responding to outstanding requests for clarification.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Graham & Sibbald | £293,190 † | — | Awarded |
Contracts
Contract 071089-2025-PROC 25-2894-1 · Graham & Sibbald
- Signed
- 3 Oct 2025
- Value
- £293,190
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Graham & SibbaldAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.