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Official procurement procedure
Provision of Planned and Responsive Maintenance and Minor Works - Dundonald Building Lot 1 Reference number: Dundonald Building Lot 1
Building construction work
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: the Education Authority: "Provision of Planned and Responsive Maintenance and Minor Works - Dundonald Building Lot 1 Reference number: Dundonald Building Lot 1". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
| Contracting Authority | the Education Authority | Scope & Categories | Not published | Submission Window | complete No deadline published |
|---|---|---|---|---|---|
| Submission Gateway | Direct notice route | Legal Basis & Regime | Standard procurement | Estimated Value (exc. VAT) | Not published |
Bidder Intelligence · Authority Profile: the Education Authority
Market Analytics
Derived from OCDS awards & bid statistics
Published history for the Education Authority. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Competition Density
8.7Bids / Report
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate availablePayment Terms
Check noticePublished terms
Coverage: 278 active published awards; 90 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting Authoritythe Education Authority | Procedure methodNot published | Procurement categoryNot published |
Statuscomplete | Framework / DPSNot published | CompetitionNot published |
Above thresholdNot published | Legal basisNot published | Tender period startsNot published |
Clarification deadlineNot published | Electronic submissionNot published | Submission languagesNot published |
Published26 Aug 2025, 14:11 BST | Last source update26 Aug 2025, 14:11 BST | Recurring procurementNot published |
ClassificationBuilding construction work | ||
Delivery area | ||
OCIDocds-h6vhtk-058dd4 | ||
What is being bought
The award of a contract by Education Authority Northern Ireland (EANI) without prior publication of a call for competition in the Official Journal of the European Union, in respect of the continued provision of Contract Lot 3: Term Service Contracts for Building Maintenance and Minor Works in the old South Eastern Education and Library Board area, Contract Lot 1 as further described in OJEU Contract Notice and as outlined in the previous VEATs issued on 28 May 2021, 15 April 2022, 13 December 2022, September 2023, 8 February 2024 and 28 March 2024.
What changed
From the official release history
- Status changed to complete
26 Aug 2025, 14:11 BST - Official notice release published
26 Aug 2025, 14:11 BST - Buyer information updated
26 Aug 2025, 14:11 BST
Lots and requirements (1)
Published by the contracting authority
- Lot 1 · #1Individual lot title not publishedStatus not publishedPublished valueNot publishedProvision of Planned and Responsive Maintenance Works for EANI across its property portfolio in the old Western Education and Library Board area (Area 1), Contract Lot 3 which includes but is not limited to controlled and uncontrolled schools.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
Timeline
- Procedure published
26 Aug 2025, 14:11 BST - Award active
Not published · Not published - Contract active
Signed 22 Jul 2025, 00:00 BST · £4,000,000
Commercial outcome and competition
Awards D Martin Building Not published · Not published · active |
Contracts Contract £4,000,000 · signed 22 Jul 2025, 00:00 BST · active |
Bid statisticsNo aggregate bid statistics published |
Buyer and organisations in this procedure
the Education Authority
Contracting authority GB-FTS-84187Documents (0)
Official links; attachments are not copied
No linked documents are published
Related procedures (0)
No related procedures published
Planning and rationale
Planning budgetNot published |
No-engagement rationaleNot published |
Procedure rationaleEANI needs to extend the duration and value of this contract as additional expenditure has been incurred due to unforeseen additional budget release which the consequent additional funding facilitated additional works and unforeseen demand in respect of response works and for works to accommodate children with SEN.A rise in statutory compliance works and reactive maintenance works that EANI had to undertake has resulted in substantial expenditure.
At the time of the previous VEAT Notice,EANI hoped that another tender would be awarded resulting in decreased demand on this contract,however,the award has been delayed.The current procurement is intended to be replaced by 6 procurements,representing a portion of the services previously delivered.Procurements 1 + 2 have been awarded.A challenge lodged in respect of Procurement 3,caused significant and unforeseen delay and subsequent procurements. This challenge,and the time required to address it,was not foreseeable.
As a result,it has not yet been possible to finalise the awards the remaining Procurements.Therefore,it has become necessary to continue delivering the services under the current contract to ensure continuity of service delivery.This requires an extension of the current contract beyond its original transition period.
An uplift is required to reflect the extended duration.The delays to the replacement procurements+ongoing operational reliance on this contract,means the contract must remain active for longer than could have been foreseen.It is necessary to increase the contract value to allow services to continue during this extended period.
Delays in the implementation of key systems required,including those necessary to support digital integration,have impacted project timelines.The implementation of the contractor’s API with the EA’s systems has taken longer than anticipated. This has had an unexpected effect on Procurements 3, 4, 5 and 6,dependencies not foreseeable at the time of the original procurement and have led to additional delays with the award timeline.
This,combined with the effect of inflation which not anticipated at the time of the original Contract Notice or subsequent VEAT Notices,has precipitated a more rapid consumption of the value of the contract stated in the previous VEAT Notice.
The total value of the extension is 4,000,000GBP which does not exceed 50 % of the original contract value.This uplift is in addition to the 4,000,000GBP applied detailed in the previous VEAT Notice 2024/S 000-004326 published,8 Feb 2024.
The uplift in value is also being sought as a precautionary measure to ensure continued service delivery of the SEN programme and potential of ongoing response maintenance works.
Reg 72(1)(c) permits this extension+increase in value of the Contract,due to unforeseen circumstances;the demand caused by delayed tenders;reallocation of works due to contractor withdrawal;API implementation timeframe.The overall nature of the contract is not altered and Modification value is 4,000,000GBP which does not exceed 50% of the original contract value.This contingency includes sums to permit work in other Lots (as per contract + Reg 72 (1)(a)).
To ensure continued access to schools and the scale,complexity and nature of the construction works and possible duplication of costs it is not possible to change the current provider.Regulation 72(1)(b) further permits this as a change of provider:
(i) cannot be made for economic and technical reasons as requirements of interchangeability or interoperability of services procured under the original procurement and given the need to ensure continued access to EANI schools and facilities and could result in partial/total closure of schools; and
(ii) will cause significant inconvenience and duplication of costs. EANI envisages new contract award by 31/03/26 and the contract extension permits the CA to terminate the contract before this date upon the provision of two months’ notice. |