Provision of Payroll & Expenses Systems Integrator

CPV: Computer support and consultancy services

Procedure method

Award procedure without prior publication of a call for competition

Legal basis

CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)

Procurement category

Services

Notice status

Awarded without competition

Procurement threshold

Unspecified in notice

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Direct award (no call for competition)

GPA / WTO covered

Yes (GPA)

Recurring procurement

Unspecified in notice

First published

24 Nov 2022, 20:24 GMT

Last source update

24 Nov 2022, 20:24 GMT

FTS notice number

2022/S 000-033423

Classification (CPV)

Computer support and consultancy services

Delivery area

UK

Official registry OCID

ocds-h6vhtk-038837 Find a Tender

Why no open competition

The procurement falls outside the scope of application of the directive

Published justification

The Defence Business Services Team part of the Ministry of Defence (the "Authority") intends to amend a contract with Deloitte for the provision of Cloud and Payroll Integration services by amending both the design requirement and the term of the contract. The additional design services and five months extension of the contract has an estimated value of a total of £3.9 million.

In accordance with the provisions of The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 SI No. 2020/1319, this procurement falls to be regulated under the provisions of the Public Contracts Regulations 2015 as amended (in particular by SI 2020/1319). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the amendment of the contract without prior publication of a contract notice in the UK e-notification service (in accordance with the relevant legislation) is lawful in accordance with regulation 32(b)(ii) of the PCR 2015 because competition is absent for technical reasons.

The amendments to the services include both changes to the design and scope of the services to be provided which have been necessitated by unforeseen mandated legislative changes imposed by relevant UK legislation and also the postponement of [and amendment to] legacy migration services. As a result of the additional time required to implement these changes, and the requirement to de-risk delivery due to known events which impact delivery (such as known MOD pay awards and dependant Oracle system upgrades), the additional service of migrating legacy data onto the new system has to be amended and implementation delayed until the earliest time by which the Authority reasonably considers it safe to do so as to minimise the impact to the Authority's continuing payroll and expenses obligations.

Whilst it may be possible in theory to compete the additional design services and subsequent legacy data migration services and award to a third party provider this cannot be achieved in the short timeframe available without considerable integration and interoperability risk with services already provided by Deloittes nor without substantial inconvenience and additional cost to the Authority. Furthermore, only Deloittes have the current specific functional and technical know-how of the Authority's Payroll, as well as use tools available to support data migration and Payroll Comparison Testing, used to date, to verify and validate and assure the current build and provide further assurance once the mandated changes are made within the necessary timeframe.

• Deloitte LLPAwarded supplierGB-COH: OC303675 London, UK

No document links were published on the notice.