Provision of Oracle ERP Solution - Intention to Award

{
  "id": "063612-2025",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2025-10-09T11:17:28+01:00",
  "ocid": "ocds-h6vhtk-05ab5c",
  "buyer": {
    "id": "GB-PPON-PYHH-6963-BGQM",
    "name": "Sandwell and West Birmingham Hospitals NHS Trust"
  },
  "awards": [
    {
      "id": "1",
      "items": [
        {
          "id": "1",
          "relatedLot": "1",
          "deliveryAddresses": [
            {
              "region": "UK",
              "country": "GB",
              "countryName": "United Kingdom"
            }
          ],
          "additionalClassifications": [
            {
              "id": "48442000",
              "scheme": "CPV",
              "description": "Financial systems software package"
            },
            {
              "id": "48000000",
              "scheme": "CPV",
              "description": "Software package and information systems"
            }
          ]
        }
      ],
      "title": "Oracle ERP Solution",
      "value": {
        "amount": 231777.5,
        "currency": "GBP",
        "amountGross": 278133
      },
      "status": "pending",
      "documents": [
        {
          "id": "063612-2025",
          "url": "https://www.find-tender.service.gov.uk/Notice/063612-2025",
          "format": "text/html",
          "noticeType": "UK5",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "datePublished": "2025-10-09T11:17:28+01:00"
        }
      ],
      "suppliers": [
        {
          "id": "GB-COH-01782505",
          "name": "Oracle Corporation UK Limited"
        }
      ],
      "milestones": [
        {
          "id": "1",
          "type": "futureSignatureDate",
          "status": "scheduled",
          "dueDate": "2025-10-22T23:59:59+01:00"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2026-09-30T23:59:59+01:00",
        "startDate": "2025-11-01T00:00:00Z"
      },
      "mainProcurementCategory": "goods"
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-05ab5c",
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "title": "Provision of Oracle ERP Solution - Intention to Award",
    "status": "complete",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The Trust are proposing a Direct award via Single Tender Waiver action for the duration of 12 months for the current/in use Oracle ERP (Enterprise Resource Planning) system. The solution a comprehensive cloud-based suite designed to streamline and integrate core business functions; Finance, Procurement and Supply Chain operations.\nThe justification for this direct award is based on the following:\n• Technical Compatibility: The Trust’s existing ERP system is provided by Oracle. Procuring an alternative solution at this stage would result in incompatibility with current equipment and systems, risking disruption to essential financial and operational processes.\n• Project Continuity and Collaboration: The Trust is actively exploring collaborative working arrangements with The Dudley Group NHS Foundation Trust, including a shared ledger solution. However, this work will not conclude in time for the Trust to cancel the existing Oracle contract, tender and potentially transition to a new system (if an alternative awarded) . An extension is therefore required to maintain continuity while collaborative options are finalised.\n• Value for Money: The direct award ensures continuity of service and avoids disproportionate technical and project difficulty or cost. The procurement team has confirmed budget availability and compliance with Standing Financial Instructions (SFIs). \n• No Competition: Due to the reasons above, no alternative quotations were sought. The waiver process and justification have been reviewed and accepted by the relevant authorised internal personnel, in line with the local SFIs).",
    "riskDetails": "The Trust is satisfied the supplier will be able to continue to supply releted systems for the duration of the continued award.",
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "• Technical Compatibility: The Trust’s existing ERP system is provided by Oracle. Procuring an alternative solution at this stage would result in incompatibility with current equipment and systems, risking disruption to essential financial and operational processes.\n• Project Continuity and Collaboration: The Trust is actively exploring collaborative working arrangements with The Dudley Group NHS Foundation Trust, including a shared ledger solution. However, this work will not conclude in time for the Trust to cancel the existing Oracle contract, tender and potentially transition to a new system (if an alternative awarded) . An extension is therefore required to maintain continuity while collaborative options are finalised.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "switchingDirectAward"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-PPON-PYHH-6963-BGQM",
      "name": "Sandwell and West Birmingham Hospitals NHS Trust",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKG31",
        "country": "GB",
        "locality": "Birmingham",
        "postalCode": "B18 7QH",
        "countryName": "United Kingdom",
        "streetAddress": "Dudley Road"
      },
      "details": {
        "url": "https://www.swbh.nhs.uk/",
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          }
        ]
      },
      "identifier": {
        "id": "PYHH-6963-BGQM",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Kirk Johnson",
        "email": "kirk.johnson1@nhs.net",
        "telephone": "07896607624"
      }
    },
    {
      "id": "GB-COH-01782505",
      "name": "Oracle Corporation UK Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKJ11",
        "country": "GB",
        "locality": "Reading",
        "postalCode": "RG6 1RA",
        "countryName": "United Kingdom",
        "streetAddress": "Oracle Parkway, Thames Valley Park,"
      },
      "details": {
        "vcse": false,
        "scale": "large"
      },
      "identifier": {
        "id": "01782505",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "lisa.enright@oracle.com"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}