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Official procurement procedure

Provision of Online Payments, Cashless Catering, Kitchen Management and Nutritional Systems

Cash registers
IT services: consulting
software development
+3 more
Scotland (UKM)
Published value
Not published
Submission deadline Not published
Lots published4
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Scotland Excel: "Provision of Online Payments, Cashless Catering, Kitchen Management and Nutritional Systems". Published status: complete. Published value: Value not published. 4 published lots. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityScotland ExcelScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Scotland Excel
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Scotland Excel. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
12.7Bids / Report
2% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 344 active published awards; 343 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityScotland Excel
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSFramework
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published10 Nov 2021, 11:44 GMT
Last source update10 Nov 2021, 11:44 GMT
Recurring procurementNot published
ClassificationCash registers, IT services: consulting, software development, Internet and support, Point of sale (POS) software package, Software package and information systems
Delivery area
Scotland (UKM)
OCIDocds-h6vhtk-02bd1c
What is being bought
As part of an existing renewal framework for the provision of replacing, upgrading or new installs to their existing Online School Payment and Cashless Catering solutions, together with introducing Kitchen Management Systems & Nutritional Systems to be available to all 32 councils in Scotland and Scotland Excel Associate Members. The systems will be extended for use across all secondary, primary, nursery and support needs schools within Scotland, in addition to a number of hospitality locations and outside catering units (including pop-ups) that may be included if the solution permits. The Council are seeking contract(s) for the provision of three inter-related, cloud-based systems (including supply, installation, licences and training) and will consider suppliers who can offer all elements (or a combination thereof) but will also consider separate providers. The requirement has been split into 4 Lots as follows; Lot 1 - Cashless Catering system (including meal ordering functionality) with full upgrades, annual maintenance and support (including software and minimum hardware) Lot 2 - Online Payments system Lot 3 - Kitchen Management Software with full upgrades, annual maintenance and support (including software and minimum hardware) Lot 4 – Nutritional analysis systems with full upgrades, annual maintenance and support (including software and minimum hardware.
What changed
From the official release history
  1. tender value changed
    10 Nov 2021, 11:44 GMT
  2. Status changed to complete
    10 Nov 2021, 11:44 GMT
  3. Official notice release published
    10 Nov 2021, 11:44 GMT
  4. Submission deadline changed to published date
    10 Nov 2021, 11:44 GMT
  5. Published value updated to £4,000,000
    17 Jun 2021, 12:04 BST
  6. Status changed to active
    17 Jun 2021, 12:04 BST
  7. Official notice release published
    17 Jun 2021, 12:04 BST
  8. Submission deadline changed to 15 Jul 2021, 12:00 BST
    17 Jun 2021, 12:04 BST
  9. Buyer information updated
    17 Jun 2021, 12:04 BST
Lots and requirements (4)
Published by the contracting authority
  • Lot 1 · #1
    Online School Payments
    cancelled
    Published valueNot published
    The requirement under this lot will include but not be limited to: -The supply of software systems allowing the ability for a participating Council or Associate Member to take online payments for education services from any internet connected device -Ability for parents / guardians to go online and pay for child’s school meal, trip, and other non-meal purchases -The ability for payments to be accepted from PayPoint terminals and / or similar (should a parent have no access to the internet). -Integrate with existing systems used by a participating Council or Associate Member; SEEMIS and including but not limited to newly awarded Cashless Catering and Kitchen Management & Nutritional systems
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 2 · #2
    Cashless Catering Services and Equipment
    cancelled
    Published valueNot published
    The service under this lot will include but not be limited to an integrated solution suitable for use in all required locations; nurseries, primary and secondary schools, hospitality locations and outside catering units (including pop-ups). This requirement also includes -Meal ordering functionality with full upgrades, annual maintenance and support (including software and minimum hardware). -Equipment is also required. Items may include the following but are not limited to: Hardware such as Touch screen EPOS, Revaluation terminals and software, installation, maintenance and support (such as call centres, remote, onsite), updates, patches and replacement parts. The solution also requires the ability to integrate with existing systems used by a participating Council or Associate Member, SEEMiS and including but not limited to newly awarded Online Payment and Kitchen Management & Nutritional Systems.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 3 · #3
    Kitchen or Canteen management systems
    cancelled
    Published valueNot published
    The services required under this lot will include but not be limited to; - Cloud-based software that meets the information management needs of nurseries, primary and secondary school kitchens, hospitality locations and outside catering units (including pop-ups). - Modular application that will allow gradual roll out of functionality in line with a participating Council or Associate Members timeline and appetite. - Systemisation of the current Hazard Analysis Critical Control Points log. - Provision of an innovative solution to record temperatures of equipment and food seamlessly, along with details of who took the temperatures. - Software and minimum hardware for advanced reporting, nutritional analysis, menu planning, inventory and kitchen management. - Provision of various interface capabilities and capability of storing/transmitting all the relevant information with central offices, with full management, backup and archive functions. Provision of full upgrades, annual maintenance and support. The solution also requires the ability to integrate with existing systems used by a participating Council or Associate Member, SEEMiS and including but not limited to newly awarded Online Payment and Cashless Catering Systems.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 4 · #4
    Nutritional Analysis Systems
    cancelled
    Published valueNot published
    The services required under this lot will include but not be limited to; - Cloud-based software that meets the information management needs of nurseries, primary and secondary school kitchens, hospitality locations and outside catering units (including pop-ups). - Modular application that will allow gradual roll out of functionality in line with a participating Council or Associate Members timeline and appetite. - Software and minimum hardware for advanced reporting, nutritional analysis and menu planning. - Provision of various interface capabilities and capability of storing/transmitting all the relevant information with central offices, with full management, backup and archive functions. Provision of full upgrades, annual maintenance and support. The solution also requires the ability to integrate with existing systems used by a participating Council or Associate Member, SEEMiS and including but not limited to newly awarded Online Payment, Cashless Catering Systems and Kitchen Management Systems.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    10 Nov 2021, 11:44 GMT
  2. Award active
    Not published · Not published
  3. Award active
    Not published · Not published
  4. Award active
    Not published · Not published
  5. Award active
    Not published · Not published
  6. Contract active
    Signed 4 Nov 2021, 00:00 GMT · £4,000,000
  7. Contract active
    Signed 2 Nov 2021, 00:00 GMT · £4,000,000
  8. Contract active
    Signed 29 Oct 2021, 00:00 BST · £4,000,000
  9. Contract active
    Signed 29 Oct 2021, 00:00 BST · £4,000,000
Commercial outcome and competition
Awards
Cash Registers Buccleugh, Civica UK Limited, ParentPay Ltd
Not published · Not published · active
Cash Registers Buccleugh, Civica UK Limited, ParentPay Ltd, Pebble
Not published · Not published · active
Civica UK Limited, ParentPay Ltd
Not published · Not published · active
Cash Registers Buccleugh, Civica UK Limited, Nutritics
Not published · Not published · active
Contracts
Nutritional Analysis Systems
£4,000,000 · signed 4 Nov 2021, 00:00 GMT · active
Kitchen or Canteen management systems
£4,000,000 · signed 2 Nov 2021, 00:00 GMT · active
Online School Payments
£4,000,000 · signed 29 Oct 2021, 00:00 BST · active
Cashless Catering Services and Equipment
£4,000,000 · signed 29 Oct 2021, 00:00 BST · active
Bid statistics
bids: 3 (lot 1)
electronicBids: 3 (lot 1)
foreignBidsFromEU: 0 (lot 1)
foreignBidsFromNonEU: 0 (lot 1)
smeBids: 2 (lot 1)
bids: 4 (lot 2)
electronicBids: 4 (lot 2)
foreignBidsFromEU: 0 (lot 2)
foreignBidsFromNonEU: 0 (lot 2)
smeBids: 3 (lot 2)
bids: 2 (lot 3)
electronicBids: 2 (lot 3)
foreignBidsFromEU: 0 (lot 3)
foreignBidsFromNonEU: 0 (lot 3)
smeBids: 1 (lot 3)
bids: 4 (lot 4)
electronicBids: 4 (lot 4)
foreignBidsFromEU: 0 (lot 4)
foreignBidsFromNonEU: 0 (lot 4)
smeBids: 3 (lot 4)
Buyer and organisations in this procedure

Scotland Excel

Contracting authority GB-FTS-186
View buyer profile

  • Scotland Excel
    buyer
    centralPurchasingBody

    Renfrewshire House, Cotton Street, Paisley, UKM, PA1 1AR
    ICT@scotland-excel.org.uk
    +44 1414888230

  • Cash Registers Buccleugh
    supplier

    32 Dryden Road, Bilston Glen Ind Estate, Loanhead, UKM73, EH20 9LZ
    +44 1314409140

  • Civica UK Limited
    supplier

    Southbank Central, 30 Stamford Street, London, UK, SE1 9LQ
    +44 1225485000

  • Court of Session
    reviewBody
    reviewContactPoint

    Parliament Square, Edinburgh, EH1 1RQ

  • Nutritics
    supplier

    22C Town Centre Plaza, Main St Swords, Dublin, UKZ, K67 XR25
    +44 2037695265

  • ParentPay Ltd
    supplier

    The Exchange, Express Park, Bridgwater, UK, TA6 4RR
    +44 7881915899

  • Pebble
    supplier

    PO Box 353, Newcastle upon Tyne, UKC22, NE6 9DA
    +44 8453101788

  • Please refer to VI.4.3 below
    mediationBody

    N/A
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
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No related procedures published