Official UK procurement notice
Provision of Occupational Health Services
Authority: Orkney Islands Council (Local council)
What is being bought
Published requirement descriptionOrkney Islands Council (the Authority) has a requirement for the provision of a formal Occupational Health Service with the clear priority duty of the contractor being to provide advice to the Authority and/or employees rather than the provision of treatment.
- Recurrence: July 2029
CPV: Company health services · Health services · Miscellaneous health services
The lotProcurement structure
single lot · value publishedLot #1This Specification sets out Orkney Islands Council (the Authority) requirements for…AwardedRenewalPublished value£425,000
This Specification sets out Orkney Islands Council (the Authority) requirements for the provision of a formal Occupational Health Service with the clear priority duty of the contractor being to provide advice to the Authority and/or employees rather than the provision of treatment.
Orkney is located off the northern coast of the Scottish mainland and covers 100,000 hectares spread over approximately 70 islands, 19 of which are inhabited by a population of approximately 22,400.
The Authority was established as a Unitary Authority in 1974 and is the islands largest employer with 2,770 employees (1,709 Full Time Equivalents). The Authority currently provides a full range of statutory and non-statutory services to the community through 4 services: Education, Leisure and Housing (including UHI Orkney); Strategy, Performance and Business Solutions; Neighbourhood Services and Infrastructure; Enterprise and Sustainable Regeneration and Orkney Health and Care. Additionally, the Authority also operates Orkney Ferries as an arms-length Company, with a separate management board, which for the purposes of this tender should be considered as part of the Authority.
The current Council Occupational Health service is provided on a ‘pay as you go’ basis and is provided through a local independent Occupational Health Doctor and a combination of ad hoc service provision via TAC Healthcare based in Aberdeen. Additional information: The contract duration and contract value are based on an initial contract period of 36 months with an authority held option to extend by a further 2 x 12 month periods.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Project Methodology: 25%
- Contract Management and Quality Assurance: 20%
- Contract Administration: 15%
- price: 40%
Published award criteria (4)
- Project Methodology: 25
- Contract Management and Quality Assurance: 20
- Contract Administration: 15
- Price: 40
- Suitability
Where it is required within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.
Occupational Health Physician - Member, or Associate, of the Faculty of Occupational Medicine of the Royal College of Physicians, or equivalent accredited in specialist in occupational medicine by the Joint Committee on Higher Medical training or equivalent and appropriate qualifications to carry out Health Surveillance/Vocational Screening.
Occupational Health Nurse -
Qualified occupational health nurse with a minimum of 3 years experience and appropriate qualifications to carry out Health Surveillance/Vocational Screening
- Technical & professional ability
The contractor shall comply in all respects with relevant legislation, including but not restricted to:
a) Obligations under the provisions of the Health and Safety at Work, etc. Act 1974
b) Statutory medical examinations that are required in certain circumstances because of occupational exposure and other health surveillance procedures as my be required by legislation (e.g. COSHH, HAVS)
c) Maintaining all information in a confidential manner compliant with the Data Protection Act 1998 and the Access to Medical Records Report Act 1988;
d) Ensuring compliance with the Local Government Pension Scheme and Scottish Teachers Superannuation Scheme regulations;
e) Ensuring compliance with the Authority’s’ policies and procedures;
f) Complying will all other areas of employment law and associated health, safety and welfare regulations.
g) Merchant Shipping Regulations 2007;
h) Complaince with the National Occupational Standards/Codes of Practice
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · July 2029
- First published
- 20 Aug 2024, 15:12 BST
- Last source update
- 29 Jul 2025, 10:47 BST
- Award evaluation window
- 20 Sept 2024 – …
- Authority reference
OIC/PROC/1916- FTS notice number
2025/S 000-043749- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04922eFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As detailed in the contract documentation
Publisher note: Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders. Late tenders will not be considered by the Council and all questions are to be submitted via the Questions and Answers section of this contract advertisement on PCS. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations may bring proceedings in the Sheriff Court of Court of Session. (SC Ref:805597)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 20 Sept 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 20 Sept 2024, 14:00 BST
Timeline
20 Sept 2024 → 29 Jul 2025 · 3 dates- Submission deadline20 Sept 2024, 12:00 BST
- Bids opened20 Sept 2024, 14:00 BST
- Notice published29 Jul 2025, 10:47 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete29 Jul 2025, 10:47 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| TAC Healthcare | £425,000 † | — | Awarded |
Contracts
Contract 043749-2025-OIC/PROC/1916-1 · TAC Healthcare
- Signed
- 19 Jul 2025
- Value
- £425,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Kirkwall Sheriff CourtReview body
- Kirkwall Sherriff CourtMediation bodyReview contact point
Bidders & participating suppliers
1 commercial party on the notice- TAC HealthcareAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria