Official UK procurement notice
Provision of Occupational Health Services
Authority: Falkirk Council (Local council)·Consortium: 4 public authorities
What is being bought
Published requirement descriptionFalkirk Council is leading a procurement on its own account and on behalf of Falkirk Community Trust and SESTRAN to secure a provider of Occupational Health Services, to enable each organisation to meet their duties and responsibilities for the health, safety, and welfare of their employees.
- Recurrence: 12 months prior to the expiry date of the initial 3 year period or the extension period(s) at the option of the contracting authorities.
CPV: Company health services · Health services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,200,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Suitability
Bidders must pass the minimum standards sections of the SPD. These will be evaluated on a pass/fail basis.
Bidders shall be registered and accredited by Safe, Effective and Quality Occupational Health Service (SEQOHS); hold ISO 18000 Occupational Health and Safety Management System; hold ISO 14001 Environmental Management System; and ISO 9001 Quality Management System (or any substitute to these standards).
Bidders shall hold Cyber Essentials Plus, ISO 27001 or equivalent.
Bidders shall be able to evidence the following insurance levels:
Employer’s (Compulsory) Liability Insurance = GBP5M
Public Liability Insurance = GBP10M
Professional Indemnity Insurance = GBP2M
Medical Malpractice Insurance = GBP2M
- Economic & financial standing
Bidders will be required to have a minimum yearly turnover of GBP1M for the last two years in the business areas covered by the proposed contract. There must be no qualifications or contra-indication from any evidence provided in support of the bidders economic and financial standing.
- Technical & professional ability
Selection criteria as stated in the ITT.
Minimum: Providers must have an electronic referral system in place. Systems must comply with the following: Regular IT health checks/penetration tests must be carried out by a CHECK or CREST accredited company on both your IT infrastructure and your IT applications and any High or Medium… - Technical & professional ability
Medical staff shall be appropriately qualified & registered with the General Medical Council or the Royal College of Nursing/Nursing & Midwifery Council (as role appropriate).
Occupational Health (OH) support staff will be suitably trained, experienced & supervised relative to the role.
All disciplines will be able to evidence continuing OH development & appraisal as required by their professional body.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · 12 months prior to the expiry date of the initial 3 year period or the extension period(s) at the option of the contracting authorities.
- First published
- 23 Apr 2021, 16:14 BST
- Last source update
- 9 Sept 2022, 12:42 BST
- Award evaluation window
- 26 Apr 2021 – …
- Authority reference
CHS/069/21- FTS notice number
2022/S 000-025355- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-029c4cFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The OH provider will be expected to provide assurances regarding Fair Work Practices (Living Wage) in respect of those engaged to provide the services.
Staff utilised will (as role appropriate) be subject to employer led vetting with Disclosure Scotland and/or as required by the Protecting Vulnerable Groups (Scotland) Act 2007. The employer shall ensure that individuals engaged to perform the Services are able to undertake regulated work and are not subject to any formal consideration or listed which restricts their duties in respect of the ability to perform the Services.
The OH provider will be expected to comply with the terms of the Data Protection Act 2018 in respect of the management & appropriate handling of personal data/medical records. This will include evidencing appropriate systems & processes to support compliance.
- Review procedure
A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. Falkirk Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
Publisher note: (SC Ref:706409)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 26 Apr 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 26 Apr 2021, 12:00 BST
Timeline
26 Apr 2021 → 9 Sept 2022 · 3 dates- Submission deadline26 Apr 2021, 12:00 BST
- Bids opened26 Apr 2021, 12:00 BST
- Notice published9 Sept 2022, 12:42 BST
Notice history
6 events · 3 releases on Find a Tender · since 27 Jul 2021- Published value published: £1,200,00027 Jul 2021, 18:14 BST
- Status changed to active27 Jul 2021, 18:14 BST
- Procurement method changed27 Jul 2021, 18:14 BST
- Deadline moved to 26 Apr 2021, 12:00 BST27 Jul 2021, 18:14 BST-4 days · was 30 Apr 2021, 12:00 BST
- Status changed to complete9 Sept 2022, 12:42 BST
- Buyer details updated9 Sept 2022, 12:42 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 26 Apr 2021 | 30 Apr 2021 | +4 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 26 Apr 2021 | 30 Apr 2021 | +4 d |
The Council has extended the time for the return of tenders to 12pm on Friday 30th April 2021 to permit time for tenderers to consider the additional information provided today and yesterday.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Optima Health UK Ltd | £1,100,000 † | — | Awarded |
Contracts
Contract 025355-2022-CHS/069/21-1 · Optima Health UK Ltd
- Signed
- 6 Jul 2021
- Value
- £1,100,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 0 | — | — |
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- Falkirk Community TrustContracting authority
- South East of Scotland Transport Partnership (SEStran)Contracting authority
Dispute resolution & review bodies
- Falkirk Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Working on Wellbeing trading as Optima HealthAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.