Official UK procurement notice
Provision of music, webcasting and visual tributes within Wirrals Cemeteries & Landican Crematorium
Authority: Wirral Council (Local council)·On behalf of: SOCIAL VALUE PORTAL LTD
What is being bought
Published requirement descriptionThe Council is seeking to appoint an experienced supplier who is able to provide a music database, visual tributes and a webcasting recording service with internet access for funeral services within its and three chapels at:
- Landican Crematorium (North Chapel, Centre Chapel and South Chapel).
A music database only provision within it's chapel at:
- Frankby Cemetery Chapel
- The authority expects to re-tender this requirement around 1 Oct 2029, 23:59 BST.
CPV: IT services: consulting, software development, Internet and support
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£360,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality: Method Statements (Technical Assessment)
- Price: Pricing table -Appendix H
- Social Value: Social Value (to be submitted via Social Value Portal)
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Oct 2029
- First published
- 24 Jul 2025, 16:44 BST
- Last source update
- 7 Jan 2026, 14:34 GMT
- Award evaluation window
- Submission end – 3 Oct 2025
- Authority reference
DN778609- FTS notice number
2025/S 000-042935- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0565d4Find a Tender
How it was run
Official notice- Submission deadline
- 26 Sept 2025, 12:00 BST
- Clarification deadline
- 19 Sept 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
24 Jul 2025 → 16 Jan 2026 · 8 dates- Tender notice published24 Jul 2025, 16:44 BST
- Clarification questions by396 days ago19 Sept 2025, 12:00 BST
- Submission deadline389 days ago26 Sept 2025, 12:00 BST
- Award decision expected by381 days ago3 Oct 2025, 23:59 BST
- Contract starts353 days ago1 Nov 2025
- Assessment summaries sent286 days ago7 Jan 2026
- Latest notice published286 days ago7 Jan 2026, 14:34 GMT
- Standstill ends276 days ago16 Jan 2026, 23:59 GMT
Notice history
8 events · 4 releases on Find a Tender · since 24 Jul 2025- Tender notice published24 Jul 2025, 16:44 BSTUK4
- Tender notice published1 Sept 2025, 16:04 BSTUK4
- Deadline moved to 19 Sept 2025, 12:00 BST1 Sept 2025, 16:04 BST+14 days · was 5 Sept 2025, 12:00 BST
- Tender notice published16 Sept 2025, 15:34 BSTUK4
- Deadline moved to 26 Sept 2025, 12:00 BST16 Sept 2025, 15:34 BST+7 days · was 19 Sept 2025, 12:00 BST
- Contract award notice published7 Jan 2026, 14:34 GMTUK6
- Status changed to complete7 Jan 2026, 14:34 GMT
- Contract signature expected19 Jan 2026, 23:59 GMTscheduled
Published amendments (2)
Please note submission date has now changed to 19.09.2025. The deadline for queries is now 12.09.2025 and the contract start date is now 20.10.2025 with a new contract end date of 19.10.2028
Please note the deadline for this tender has been extended to 12 noon Friday 26th September 2025. The relevant documents have been updated to reflect this in terms of the Procurement timetable, this will push the contract start date back by 1 week. No further amendments have been made to tender.
Routine re-releases (4)
- 2025-07: 1 release · 24 Jul 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Vivedia LimitedSME1 Feb 2026 – 31 Jan 2029 · up to 31 Jan 2031Extensions: Contract value if 2 years extension were taken - £208,6877.17 minus VAT and £250,412.60 with VAT | £128,423 | 7 Jan 2026standstill to 16 Jan 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- SOCIAL VALUE PORTAL LTDProcuring entitySocial Value evaluators
Bidders & participating suppliers
1 commercial party on the notice- Vivedia LtdAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender