Find a TenderAwarded

Published 24 Jan 2023, 16:52 GMT

Official UK procurement notice

Provision of Legal Advice for the Orkney Harbour Masterplan Projects

Official notice

Authority: Orkney Islands Council (Local council)

ServicesOpen procedure

Sectors: Business Services & Consultancy (79) Delivery: Scotland (UKM65)

Published estimate£500,000exc. VAT

Submissions closed 24 Feb 2023awarded 12 Apr 2023

Awarded to Harper Macleod LLP

What is being bought

Published requirement description

Orkney Islands Council (OIC) has a requirement for legal advice services in relation and at this stage specifically to potential developments at Hatston (Orkney Logistics Base),Scapa Flow (Scapa Deep Water Quay)and Lyness (Lyness Storage Facility) as the projects move towards detailed design and construction, noting that the Orkney Harbour Masterplan Phase 1 contains other projects.

CPV: Legal advisory services · Legal services

The lotProcurement structure

single lot · value published

Lot #1Orkney Islands Council (OIC) has a requirement for legal advice in relation and at…AwardedPublished value£500,000

Orkney Islands Council (OIC) has a requirement for legal advice in relation and at this stage specifically to potential developments at Hatston (Orkney Logistics Base), Scapa Flow (Scapa Deep Water Quay) and Lyness (Lyness Storage Facility) as the projects move towards detailed design and construction, noting that the Orkney Harbour Masterplan Phase 1 contains other projects. Work will include providing advice on these potential developments only i.e: Scapa Deep Water Quay, Hatston (Orkney Logistics Base) and Lyness (Lyness Storage Facility). Workload and timing will be dependent on the progression of each project through the development of ScotWind offshore windfarm construction programmes, consenting and internal Council approval processes.

The Council seeks a suitably qualified and experienced legal services contractor to undertake this Legal Advisor role. Additional information: The contract duration is for an initial 24 mths with an option at the Authority’s discretion (subject to approval by the Council of funding beyond the first 12 mths of the initial two year period) option to extend by a further 3 x 24 mths to end in March 2031 with a total value of up to a max of 500000 GBP Details of approved funding contained in the tender documentation.

Delivery: Scotland · Orkney Main Island

Extensions: It is possible that unforeseen additional work may arise during the course of this service contracts, or that the requirements are reduced particularly if projects do not achieve planning consent.This may give rise to a requirement for a variation in agreed works or a contract extension however this option will be at the sole discretion of the Authority and subject to availability of funding.Variant bids: not allowed

79100000 Legal services 79111000 Legal advisory services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 80%Price: 20%

Published sub-criteria (4)

Project Understanding: 10%
Project Methodology: 40%
Contract Management: 30%
price: 20%

Published award criteria (4)

Project Understanding: 10
Project Methodology: 40
Contract Management: 30
Price: 20

Conditions of participation2

Suitability
As detailed in the tender documentation.
Technical & professional ability
Execution of the service is reserved to a particular profession

Staff: Names and qualifications of delivery staff must be submitted

What this means for your bid

Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 24 Jan 2023, 16:52 GMT
Last source update: 6 Mar 2025, 15:09 GMT
Award evaluation window: 24 Feb 2023 – …
Authority reference: OIC/PROC/1645
FTS notice number: 2025/S 000-008227
Classification (CPV): Legal advisory servicesLegal services
Delivery area: Scotland (UKM65)
Official registry OCID: ocds-h6vhtk-039a4d Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: As detailed in the tender documentation.

Publisher note: Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders. Late tenders will not be considered by the Council and all questions are to be submitted via the Questions and Answers section of this contract advertisement on PCS. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations may bring proceedings in the Sheriff Court of Court of Session. (SC Ref:784279)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗

Submission deadline: 24 Feb 2023, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 24 Feb 2023, 14:00 GMT

Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

24 Feb 2023 → 6 Mar 2025 · 3 dates

Submission deadline
24 Feb 2023, 12:00 GMT
Bids opened
24 Feb 2023, 14:00 GMT
Notice published
6 Mar 2025, 15:09 GMT

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
6 Mar 2025, 15:09 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £500,0001 contract exc. VAT

Bids received 6

Contracts signed 1latest 12 Apr 2023

Awarded to	Value	Date	Status
Harper Macleod LLP	£500,000 †	—	Awarded

Contracts

Contract 008227-2025-1 · Harper Macleod LLP
Signed
12 Apr 2023
Value
£500,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
6bids · 6 electronic · 6 from abroad	0	—	—

Contracting authority & participating public bodies

Orkney Islands Council

Contracting authorityLocal CouncilPort-related activities Council Offices, School Place, Kirkwall, Scotland, KW15 1NYContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Kirkwall Sherriff CourtMediation bodyReview contact point KirkwallContact email, phone

Bidders & participating suppliers

1 commercial party on the notice

Harper Macleod LLPAwarded supplier The Ca'd'oro, 45 Gordon Street, Glasgow, Scotland, G1 3PEContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria