Official UK procurement notice
Provision of Legal Accounting Services
Authority: Scottish Police Authority (Central government)
What is being bought
Published requirement descriptionThe Authority is seeking services of a Legal Accountant on an ongoing basis to independently review fee notes and itemised invoices received by the Authority / Police Scotland from Legal agents involved in relevant existing legal proceedings or new cases. The appointed Contractor will be required to carry out a review of invoices to ensure the Authority for Police Scotland and themselves are paying a fair and reasonable amount for services to the relevant officers/ staff which are in line with agreed industry rates.
Police Scotland Officers, in certain circumstances, may receive financial support for legal fees and legal expenses if legal proceedings are initiated against them. If officers have acted in good faith to execute their lawful duties, they may apply for such funding via the Scottish Police Federation. This covers:-
- Applications in connection with criminal proceedings taken against a police officer for matters alleged to have occurred in the execution of the officer’s duty;
- Civil proceedings taken against an officer arising out of some matter said to have occurred in the execution of the officer’s duty; and
- A Fatal Accident Inquiry into a death which is in some way connected with the officer’s execution of their duty.
- Any other proceedings where officers may require legal advice
CPV: Accounting and auditing services · Auditing services · Business services: law, marketing, consulting, recruitment, printing and security · Financial auditing services · Legal services
The lotProcurement structure
single lot · value publishedLot #1Open Procedure - Please see ITT docs for full detailsRenewalPublished value£240,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Suitability
SPD Question 4A1a
It is a requirement of this tender that if the Tenderer is UK based they must hold a valid registration with Companies House. Where the Tenderer is UK based but not registered at Companies House they must be able to verify to the SPA’s satisfaction that they are trading from the address provided in the tender and under the company name given.
Tenderers within the UK must confirm if they are registered under Companies House within this question.
- Economic & financial standing
SPD Question 4B5 - Insurance
Insurance:
Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below. Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the SPA will exclude the Tenderer from the competition.
SPD Question 4B6 - Financial Standing
Credit Safe:
The Authority will access a Credit safe report for a Tenderers organisation and use the information contained within to assist with the assessment of the Tenderer’s economic and financial standing. Tenders are asked to provide their company number within the SPD to allow the Authority to access a Credit Safe Report.
Minimum: Insurance Requirements: a. Public Liability Insurance - 5,000,000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current Public Liability Insurance certificate. b. Professional Indemnity Insurance - 5,000,0… - Technical & professional ability
SPD Question 4C.1.2 Technical Professional Ability
With reference to the nature and details of the supplies/services that are the subject matter of this tender, relevant examples are to be provided of the supplies/services undertaken by the Tenderer in the last 3 years.
You must describe in sufficient detail the required experience in terms of the specific supplies/services, the number of required examples, the minimum duration of experience e.g. 3 years and the value / scope of the previous projects e.g. must be of similar value to the contract being procured.
Tenderer`s will be required to provide evidence of having the necessary capacity and capability to deliver the requirements stated within the tender documents.
Minimum: With reference to the nature and details of the supplies/services that are the subject matter of this tender, relevant examples are to be provided of the supplies/services undertaken by the Tenderer in the last 3 years and must be similar value to the contract being procured. Ten…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 19 Dec 2024, 12:57 GMT
- Last source update
- 19 Dec 2024, 12:57 GMT
- Award evaluation window
- 24 Jan 2025 – …
- Authority reference
PROC-24-2767- FTS notice number
2024/S 000-040966- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04c990Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
During the period of the contract, the Provider shall monitor and measure their performance against the Key Performance Indicators (KPIs) detailed below:
- Quality - Quality Section Weight (70%)
KPI: Contract Outcome (100%)
- Service - Quality Section Weight (15%)
KPI: Communication (100%)
- Cost - Quality Section Weight (10%)
KPI: Invoice Accuracy (100%)
- Sustainability - Quality Section Weight (5%)
KPI: Sustainable Processes (100%)
Publisher note: Economic Operators Applicable to FTS Notices: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Assessment of Employment Status Tenderers may be asked to declare whether they intend to provide services through a Personal Service Company (PSC). From April 2017, the responsibility to pay employment taxes shifts from the PSC to public sector bodies and the Authority must be aware of any successful tenderer’s detailed employment status. For further information on determining employment status the Government has published guidance on this IR35 Legislation Living Wage Tenderers will be asked to confirm if they pay all employees as a minimum the Real Living Wage as published by the Living Wage Foundation for statistical information gathering purposes only. Equality and Diversity Tenderers will be required to comply with the statutory obligations under the Equality Act 2010. Declaration of Non-Involvement in Serious Organised Crime Tenderers must complete and sign a Declaration of Non-Involvement in Serious Organised Crime form. Subcontractor Detail Tenderers will be required to provide details of the subcontractors they intend to use in their supply chain. Tenderers are required to complete this section as part of the SPD. Data Protection Tenderers must be aware of their obligations under the Data Protection Act 2018 and the GDPR as set out in the Contract. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=786382. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 (SC Ref:786382) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=786382
How it was run
Official notice- Submission deadline
- 24 Jan 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 24 Jan 2025, 12:00 GMT
Timeline
19 Dec 2024 → 24 Jan 2025 · 3 dates- Notice published19 Dec 2024, 12:57 GMT
- Submission deadline24 Jan 2025, 12:00 GMT
- Bids opened24 Jan 2025, 12:00 GMT
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.