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Published 24 Sept 2021, 16:55 BST

Official UK procurement notice

Provision of Isles Haulage Services

Official notice

Authority: Orkney Islands Council (Local council)

8 lotsServicesOpen procedureSME suitableMax 8 lots to bid
Sectors: Transport & Passenger Services (60) Delivery: Scotland (UKM65)
Published estimate£300,000total for 8 lots
Submissions closed 25 Oct 2021awarded 22 Nov 2021
Awarded to Sinclair Haulage

What is being bought8 lots · detail below

Published requirement description

Orkney Islands Council (“the Authority”) has a requirement for the provision of haulage services, for aggregate and rock salt from Cursiter Quarry to the majority of the Islands within the Orkney Island Group, listed as 8 separate lots

  • Recurrence: June 2026

CPV: Public road transport services · Road transport services

Lots and requirements (8)Procurement structure

8 lots · all with a published value (£300,000 together) · a supplier may bid for at most 8 of them · same evaluation weights on every lot
Lot #1Provision of Isles Haulage Services for the Island of ShapinsayRenewalPublished value£37,500
Delivery: Scotland
Extensions: Following the initial 34 months this contract will be subject to 2 x 12 month options to extend which will be at the discretion of the Council.Variant bids: not allowed
60100000 Road transport services60112000 Public road transport services
Lot #2Provision of Isles Haulage Services for Island of RousayRenewalPublished value£37,500
Delivery: Scotland
Extensions: Initial contract duration of 34 Months with an option to extend for a further 2 x 12 months at the discretion of the Authority.Variant bids: not allowed
60100000 Road transport services60112000 Public road transport services
Lot #3Provision of Isles Haulage Services for the Island of HoyRenewalPublished value£37,500
Delivery: Scotland
Extensions: Initial contract duration of 34 Months with an option to extend for a further 2 x 12 months at the discretion of the Authority.Variant bids: not allowed
60100000 Road transport services60112000 Public road transport services
Lot #4Provision of Isles Haulage Services for the Island of StronsayRenewalPublished value£37,500
Delivery: Scotland
Extensions: Initial contract duration of 34 Months with an option to extend for a further 2 x 12 months at the discretion of the Authority.Variant bids: not allowed
60100000 Road transport services60112000 Public road transport services
Lot #5Provision of Isles Haulage Services for the Island of EdayRenewalPublished value£37,500
Delivery: Scotland
Extensions: Initial contract duration of 34 Months with an option to extend for a further 2 x 12 months at the discretion of the Authority.Variant bids: not allowed
60100000 Road transport services60112000 Public road transport services
Lot #6Provision of Isles Haulage Services for the Islands of SandayAwardedRenewalPublished value£37,500
Delivery: Scotland
Extensions: Initial contract duration of 34 Months with an option to extend for a further 2 x 12 months at the discretion of the Authority.Variant bids: not allowed
60100000 Road transport services60112000 Public road transport services
Lot #7Provision of Isles Haulage Services for Island of WestrayRenewalPublished value£37,500
Delivery: Scotland
Extensions: Following the initial 34 months this contract will be subject to 2 x 12 month options to extend which will be at the discretion of the Council.Variant bids: not allowed
60100000 Road transport services60112000 Public road transport services
Lot #8Provision of Isles Haulage Services for Island of FlottaRenewalPublished value£37,500
Delivery: Scotland
Extensions: Following the initial 34 months this contract will be subject to 2 x 12 month options to extend which will be at the discretion of the Council.Variant bids: not allowed
60100000 Road transport services60112000 Public road transport services

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 8 lots
Quality: 30%Price: 70%
Published sub-criteria (4)
  • Method Statement: 15%
  • Contract Management: 10%
  • Employment: 5%
  • price: 70%
Published award criteria (4)
  • Method Statement: 15
  • Contract Management: 10
  • Employment: 5
  • Price: 70
Lot distribution rule: Bidders may submit a bid for one or for any number of LOTs, there is no limit on which lots could be combined.
Conditions of participation3
  • Suitability

    As stated in the procurement documentation

  • Economic & financial standing

    The relevant selection criteria will be included in the SPD Scotland module.

  • Technical & professional ability

    The relevant selection criteria will be included in the SPD Scotland module.

What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · June 2026
First published
24 Sept 2021, 16:55 BST
Last source update
17 Jun 2022, 12:43 BST
Award evaluation window
25 Oct 2021 – …
Authority reference
OIC/PROC/1325
FTS notice number
2022/S 000-016671
Classification (CPV)
Public road transport servicesRoad transport services
Delivery area
Scotland (UKM65)
Official registry OCID
ocds-h6vhtk-02e4a7 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment
Performance terms

As detailed in the procurement documentation

Publisher note: Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders. Late tenders will not be considered by the Council and all questions are to be submitted via the Question and Answers section of this contract advertisement on PCS. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. Tenderers should complete the SPD (Scotland) document contained within the SPD Module attached to this notice. Orkney Islands Council provides no guarantee of the quantity, if any, of material to be transported on an annual basis. (SC Ref:697370)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗

Submission deadline
25 Oct 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
25 Oct 2021, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

25 Oct 2021 → 17 Jun 2022 · 3 dates
  1. Submission deadline
    25 Oct 2021, 12:00 BST
  2. Bids opened
    25 Oct 2021, 14:00 BST
  3. Notice published
    17 Jun 2022, 12:43 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    17 Jun 2022, 12:43 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £37,5001 contract exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 22 Nov 2021
Awarded toValueDateStatus
Lot 6 · Provision of Isles Haulage Services for the Islands of Sanday1 award
Sinclair HaulageSME£37,500 †—Awarded

Contracts

  • Provision of Isles Haulage Services for the Islands of Sanday · Sinclair HaulageSME

    Signed
    22 Nov 2021
    Value
    £37,500
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
6 · Provision of Isles Haulage Services for the Islands of Sanday1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

Orkney Islands Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Council Offices, School Place, Kirkwall, Scotland, KW15 1NYContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Kirkwall Sheriff CourtReview body KirkwallContact phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.