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Published 18 May 2022, 11:37 BST

Official UK procurement notice

PROVISION OF INTEGRATED FACILITY MANAGEMENT SERVICES TO THE BRITISH HIGH COMMISSION COLOMBO - Housekeeping and Ground Maintenance - Pest Control - Water Testing

Official notice

Authority: Foreign, Commonwealth and Development Office (Central government)

3 lotsServicesOpen procedure
Sectors: Laboratory, optical and precision equipments (excl. glasses) (38)Agricultural, forestry, horticultural, aquacultural and apicultural services (77)Community & Cultural Services (98) Delivery: Sri Lanka (LK)
Published estimate£799,769total for 3 lots
Submissions closed 17 Jun 2022awarded 1 Feb 2023
Awarded to NCW Holdings (PVT) Ltd, Facilities Management Services3 awards

What is being bought3 lots · detail below

Published requirement description

The British High Commission (BHC) in Colombo wants the following services -

  • Housekeeping and Ground Maintenance
  • Pest Control
  • Water Testing
  • Recurrence: The contract will be initially for 03 years commencing from 1st September 2022 with the possibility of extension for further two more years subject to a satisfactory performance and continued business requirement.

CPV: Checking and testing apparatus · Forest pest control services · Housekeeping services

Lots and requirements (3)Procurement structure

3 lots · 1 with a published value · evaluation weights differ by lot
Lot #1Provision of Facilities Management Services at the British High Commission, Colombo - Housekeeping and Ground MaintenanceAwardedLot estimate not published

Provision of Facilities Management Services at the British High Commission, Colombo - Housekeeping and Ground Maintenance

Delivery listed: Sri Lanka (LK) · British High Commission, Colombo
98341110 Housekeeping services
Lot #2Provision of Facilities Management Services at the British High Commission, Colombo - Water TestingAwardedLot estimate not published

Provision of Facilities Management Services at the British High Commission, Colombo - Water Testing

Delivery listed: Sri Lanka (LK) · British High Commission, Colombo
38500000 Checking and testing apparatus
Lot #3Provision of Facilities Management Services at the British High Commission, Colombo - Pest ManagementAwardedRenewalPublished value£799,769

Provision of Facilities Management Services at the British High Commission, Colombo - Pest Management

Delivery listed: Sri Lanka (LK) · British High Commission, Colombo
Extensions: The contract will be initially for 03 years commencing from 1st September 2022 with the possibility of extension for further two more years subject to a satisfactory performance and continued business requirement.Variant bids: not allowed
77231200 Forest pest control services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSocial valueSplit
1 · Provision of Facilities Management Services at the British High Commission, Colombo - Housekeeping and Ground Maintenance40%50%10%
2 · Provision of Facilities Management Services at the British High Commission, Colombo - Water Testing50%50%—
3 · Provision of Facilities Management Services at the British High Commission, Colombo - Pest Management50%50%—
What this means for your bid
  • Price carries 50 points on every lot: a 10% discount moves about 5 points.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · The contract will be initially for 03 years commencing from 1st September 2022 with the possibility of extension for further two more years subject to a satisfactory performance and continued business requirement.

First published
18 May 2022, 11:37 BST
Last source update
23 May 2023, 10:52 BST
Award evaluation window
20 Jun 2022 – …
Authority reference
CPG-7282-2022
FTS notice number
2023/S 000-014602
Classification (CPV)
Checking and testing apparatusForest pest control servicesHousekeeping services
Delivery area
Sri Lanka (LK)
Official registry OCID
ocds-h6vhtk-033ab5 Find a Tender

Publisher note: PROVISION OF INTEGRATED FACILITY MANAGEMENT SERVICES TO THE BRITISH HIGH COMMISSION COLOMBO - Housekeeping and Ground Maintenance - Pest Control - Water Testing

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://fcdo.bravosolution.co.uk/web/login.html ↗

Submission deadline
17 Jun 2022, 17:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
20 Jun 2022, 10:00 BST
Detailed submission instructions & authority contactsFrom official release

fcdo.bravosolution.co.uk/web/login.html ↗

Timeline

17 Jun 2022 → 23 May 2023 · 3 dates
  1. Submission deadline
    17 Jun 2022, 17:00 BST
  2. Bids opened
    20 Jun 2022, 10:00 BST
  3. Notice published
    23 May 2023, 10:52 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    23 May 2023, 10:52 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £439,2633 contracts exc. VAT
Bids received 22
Contracts signed 3latest 1 Feb 2023
Awarded toValueDateStatus
Lot 1 · Provision of Facilities Management Services at the British High Commission, Colombo - Housekeeping and Ground Maintenance1 award
NCW Holdings (PVT) LtdThe British High Commission (BHC) in Colombo wants the following services - - Housekeeping and Ground Maintenance£254,348 †—Awarded
Lot 2 · Provision of Facilities Management Services at the British High Commission, Colombo - Water Testing1 award
Facilities Management ServicesThe British High Commission (BHC) in Colombo wants the following services - Water Testing£108,500 †—Awarded
Lot 3 · Provision of Facilities Management Services at the British High Commission, Colombo - Pest Management1 award
Facilities Management ServicesThe British High Commission (BHC) in Colombo wants the following services - Pest Management£76,415 †—Awarded

Contracts

  • The British High Commission (BHC) in Colombo wants the following services - - Housekeeping and Ground Maintenance · NCW Holdings (PVT) Ltd

    Signed
    1 Feb 2023
    Value
    £254,348
    Status
    active

  • The British High Commission (BHC) in Colombo wants the following services - Water Testing · Facilities Management Services

    Signed
    30 Nov 2022
    Value
    £108,500
    Status
    active

  • The British High Commission (BHC) in Colombo wants the following services - Pest Management · Facilities Management Services

    Signed
    30 Nov 2022
    Value
    £76,415
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Provision of Facilities Management Services at the British High Commission, Colombo - Housekeeping and Ground Maintenance9bids———
2 · Provision of Facilities Management Services at the British High Commission, Colombo - Water Testing5bids———
3 · Provision of Facilities Management Services at the British High Commission, Colombo - Pest Management8bids———

Contracting authority & participating public bodies

Foreign Commonwealth and Development Office

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services 389 Bauddhaloka Mawatha, Colombo, Colombo, LK, 00700Contact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Foreign, Commonwealth & Development OfficeReview body LondonContact phone

Bidders & participating suppliers

2 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria