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Published 24 Mar 2026, 17:04 GMT

Official UK procurement notice

Provision of Insurance and Risk Related Services to Hastoe Group

Official notice

Authority: Hastoe HA (Public body)·On behalf of: YMCA Saint Pauls Group

9 lotsServicesCompetitive flexible procedureAbove thresholdSME suitableMax 8 lots per supplier
Published estimate£2,274,000total for 9 lots · £2,274,000 inc. VAT
Submissions closed 21 Apr 2026
Lots 9max 8 won per supplier
Contract term 3 yrsends 1 Jan 2030 · up to 1 Jan 2032 with extensions · starts 1 Jan 2027

What is being bought9 lots · detail below

Published requirement description

The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for property, legal liabilities and other general insurances as required by Hastoe Group for a period of three years commencing 01.01.2027, with the option to extend by up to a further two years at Hastoe Group’s sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the Competitive Flexible Procedure with bidders being selected on the basis of the responses contained in the pre qualifying PSQ. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. PSQs must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the Invitation To Tender and contract documents.

For more information about this opportunity, please visit the Delta eSourcing portal at:

www.delta-esourcing.com/tenders/UK-UK-Kingst… ↗

To respond to this opportunity, please click here:

www.delta-esourcing.com/respond/787C99ZMC6 ↗

  • How the procedure runs: After the Procurement Specific Questionnaire stage, responses will be scored and bidders that pass will be included in the Invitation to Tender stage.

CPV: Accident insurance services · Damage or loss insurance services · Financial and insurance services · Insurance brokerage services · Insurance services · Legal insurance and all-risk insurance services · Liability insurance services · Motor vehicle insurance services

Lots and requirements (9)Procurement structure

9 lots · all with a published value (£2,274,000 together) · win at most 8 of them · same evaluation weights on every lot
Lot #1Insurance and related services associated with Property, legal liability and other general (non-life) insurable risks as required by Hastoe Group.Renewal 3 yrsSMEPublished value£1,980,000
Contract period: 1 Jan 2027 – 1 Jan 2030 (3 yrs) · up to 1 Jan 2032 with extensionsValue: £1,980,000 exc. VAT · £1,980,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: Hastoe Group will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
Lot #2Insurance and related services associated with Motor Fleet for Hastoe Group.Renewal 3 yrsSMEPublished value£9,000

The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for motor fleet as required by Hastoe Group for a period of three years commencing 01.01.2027, with the option to extend by up to a further two years at Hastoe Group’s sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the Competitive Flexible Procedure with bidders being selected on the basis of the responses contained in the pre qualifying PSQ. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. PSQs must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the Invitation To Tender and contract documents.

Contract period: 1 Jan 2027 – 1 Jan 2030 (3 yrs) · up to 1 Jan 2032 with extensionsValue: £9,000 exc. VAT · £9,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: Hastoe Group will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
Lot #3Insurance and related services associated with cyber risks for Hastoe Group.Renewal 3 yrsSMEPublished value£48,000

The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for cyber risks as required by Hastoe Group for a period of three years commencing 01.01.2027, with the option to extend by up to a further two years at Hastoe Group’s sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the Competitive Flexible Procedure with bidders being selected on the basis of the responses contained in the pre qualifying PSQ. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. PSQs must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the Invitation To Tender and contract documents.

Contract period: 1 Jan 2027 – 1 Jan 2030 (3 yrs) · up to 1 Jan 2032 with extensionsValue: £48,000 exc. VAT · £48,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: Hastoe Group will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
Lot #4Insurance and risk related services associated with Terrorism (Pool Re) for Hastoe Group.Renewal 3 yrsSMEPublished value£45,000

The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for terrorism (pool re) as required by Hastoe Group for a period of three years commencing 01.01.2027, with the option to extend by up to a further two years at Hastoe Group’s sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the Competitive Flexible Procedure with bidders being selected on the basis of the responses contained in the pre qualifying PSQ. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. PSQs must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the Invitation To Tender and contract documents.

Contract period: 1 Jan 2027 – 1 Jan 2030 (3 yrs) · up to 1 Jan 2032 with extensionsValue: £45,000 exc. VAT · £45,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: Hastoe Group will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
Lot #5Insurance and risk related services associated with Terrorism (Non-Pool Re) for Hastoe Group.Renewal 3 yrsSMEPublished value£45,000

The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for terrorism (non-pool re) as required by Hastoe Group for a period of three years commencing 01.01.2027, with the option to extend by up to a further two years at Hastoe Group’s sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the Competitive Flexible Procedure with bidders being selected on the basis of the responses contained in the pre qualifying PSQ. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. PSQs must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the Invitation To Tender and contract documents.

Contract period: 1 Jan 2027 – 1 Jan 2030 (3 yrs) · up to 1 Jan 2032 with extensionsValue: £45,000 exc. VAT · £45,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: Hastoe Group will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
Lot #6Insurance and risk related services associated with Directors and Officers for Hastoe Group.Renewal 3 yrsSMEPublished value£57,000

The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for directors and officers as required by Hastoe Group for a period of three years commencing 01.01.2027, with the option to extend by up to a further two years at Hastoe Group’s sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the Competitive Flexible Procedure with bidders being selected on the basis of the responses contained in the pre qualifying PSQ. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. PSQs must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the Invitation To Tender and contract documents.

Contract period: 1 Jan 2027 – 1 Jan 2030 (3 yrs) · up to 1 Jan 2032 with extensionsValue: £57,000 exc. VAT · £57,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: Hastoe Group will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
Lot #7Insurance and risk related services associated with Crime for Hastoe Group.Renewal 3 yrsSMEPublished value£39,000

The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for crime as required by Hastoe Group for a period of three years commencing 01.01.2027, with the option to extend by up to a further two years at Hastoe Group’s sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the Competitive Flexible Procedure with bidders being selected on the basis of the responses contained in the pre qualifying PSQ. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. PSQs must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the Invitation To Tender and contract documents.

Contract period: 1 Jan 2027 – 1 Jan 2030 (3 yrs) · up to 1 Jan 2032 with extensionsValue: £39,000 exc. VAT · £39,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: Hastoe Group will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
Lot #8Insurance and risk related services associated with Professional Indemnity for Hastoe Group.Renewal 3 yrsSMEPublished value£51,000

The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for professional indemnity as required by Hastoe Group for a period of three years commencing 01.01.2027, with the option to extend by up to a further two years at Hastoe Group’s sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the Competitive Flexible Procedure with bidders being selected on the basis of the responses contained in the pre qualifying PSQ. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. PSQs must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the Invitation To Tender and contract documents.

Contract period: 1 Jan 2027 – 1 Jan 2030 (3 yrs) · up to 1 Jan 2032 with extensionsValue: £51,000 exc. VAT · £51,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: Hastoe Group will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
Lot #9Insurance and risk related services associated with Alternative Risk Financing for Hastoe Group.Renewal 3 yrsSMEPublished value£0

The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for alternative risk financing as required by Hastoe Group for a period of three years commencing 01.01.2027, with the option to extend by up to a further two years at Hastoe Group’s sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the Competitive Flexible Procedure with bidders being selected on the basis of the responses contained in the pre qualifying PSQ. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. PSQs must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the Invitation To Tender and contract documents.

Contract period: 1 Jan 2027 – 1 Jan 2030 (3 yrs) · up to 1 Jan 2032 with extensions
Delivery: UKEligibility: SME eligible
Extensions: Hastoe Group will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 9 lots
Quality: 50%Price: 50%
Published award criteria (2)
  • Price
  • Quality
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
24 Mar 2026, 17:04 GMT
Last source update
24 Mar 2026, 17:04 GMT
Award evaluation window
Submission end – 26 Nov 2026
FTS notice number
2026/S 000-027041
Latest notice
Tender notice (UK4)
Classification (CPV)
Accident insurance servicesDamage or loss insurance servicesFinancial and insurance servicesInsurance brokerage servicesInsurance servicesLegal insurance and all-risk insurance servicesLiability insurance servicesMotor vehicle insurance services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-067341 Find a Tender
How it runs

After the Procurement Specific Questionnaire stage, responses will be scored and bidders that pass will be included in the Invitation to Tender stage.

How it was run

Official notice
Requests to participate (first stage)
21 Apr 2026, 00:00 BST
Submission deadline
21 Apr 2026, 00:00 BST
Clarification deadline
21 Apr 2026, 00:00 BST
Electronic submission
Not allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

24 Mar 2026 → 1 Jan 2027 · 5 dates
  1. Tender notice published218 days ago
    24 Mar 2026, 17:04 GMT
  2. Clarification questions by191 days ago
    21 Apr 2026, 00:00 BST
  3. Submission deadline191 days ago
    21 Apr 2026, 00:00 BST
  4. Today
    29 Oct 2026
  5. Award decision expected byin 28 days
    26 Nov 2026, 23:59 GMT
  6. Contract startsin 63 days
    1 Jan 2027

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    24 Mar 2026, 17:04 GMT
    UK4

Contracting authority & participating public bodies

3 public bodies on the notice

Hastoe Group

Contracting authorityPublic authority - sub-central government GB-PPON: PXGT-2943-TQCV Marina House, 17 Marina Place, Hampton Wick, Kingston upon Thames, London, KT1 4BHContact name, email

Other public bodies

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender