Official UK procurement notice
Provision of Insurance and Risk Related Services to Hastoe Group
Authority: Hastoe HA (Public body)·On behalf of: YMCA Saint Pauls Group
What is being bought9 lots · detail below
Published requirement descriptionThe scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for property, legal liabilities and other general insurances as required by Hastoe Group for a period of three years commencing 01.01.2027, with the option to extend by up to a further two years at Hastoe Group’s sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the Competitive Flexible Procedure with bidders being selected on the basis of the responses contained in the pre qualifying PSQ. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. PSQs must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the Invitation To Tender and contract documents.
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- How the procedure runs: After the Procurement Specific Questionnaire stage, responses will be scored and bidders that pass will be included in the Invitation to Tender stage.
CPV: Accident insurance services · Damage or loss insurance services · Financial and insurance services · Insurance brokerage services · Insurance services · Legal insurance and all-risk insurance services · Liability insurance services · Motor vehicle insurance services
Lots and requirements (9)Procurement structure
9 lots · all with a published value (£2,274,000 together) · win at most 8 of them · same evaluation weights on every lotLot #1Insurance and related services associated with Property, legal liability and other general (non-life) insurable risks as required by Hastoe Group.RenewalPublished value£1,980,000
Lot #2Insurance and related services associated with Motor Fleet for Hastoe Group.RenewalPublished value£9,000
The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for motor fleet as required by Hastoe Group for a period of three years commencing 01.01.2027, with the option to extend by up to a further two years at Hastoe Group’s sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the Competitive Flexible Procedure with bidders being selected on the basis of the responses contained in the pre qualifying PSQ. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. PSQs must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the Invitation To Tender and contract documents.
Lot #3Insurance and related services associated with cyber risks for Hastoe Group.RenewalPublished value£48,000
The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for cyber risks as required by Hastoe Group for a period of three years commencing 01.01.2027, with the option to extend by up to a further two years at Hastoe Group’s sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the Competitive Flexible Procedure with bidders being selected on the basis of the responses contained in the pre qualifying PSQ. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. PSQs must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the Invitation To Tender and contract documents.
Lot #4Insurance and risk related services associated with Terrorism (Pool Re) for Hastoe Group.RenewalPublished value£45,000
The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for terrorism (pool re) as required by Hastoe Group for a period of three years commencing 01.01.2027, with the option to extend by up to a further two years at Hastoe Group’s sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the Competitive Flexible Procedure with bidders being selected on the basis of the responses contained in the pre qualifying PSQ. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. PSQs must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the Invitation To Tender and contract documents.
Lot #5Insurance and risk related services associated with Terrorism (Non-Pool Re) for Hastoe Group.RenewalPublished value£45,000
The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for terrorism (non-pool re) as required by Hastoe Group for a period of three years commencing 01.01.2027, with the option to extend by up to a further two years at Hastoe Group’s sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the Competitive Flexible Procedure with bidders being selected on the basis of the responses contained in the pre qualifying PSQ. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. PSQs must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the Invitation To Tender and contract documents.
Lot #6Insurance and risk related services associated with Directors and Officers for Hastoe Group.RenewalPublished value£57,000
The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for directors and officers as required by Hastoe Group for a period of three years commencing 01.01.2027, with the option to extend by up to a further two years at Hastoe Group’s sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the Competitive Flexible Procedure with bidders being selected on the basis of the responses contained in the pre qualifying PSQ. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. PSQs must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the Invitation To Tender and contract documents.
Lot #7Insurance and risk related services associated with Crime for Hastoe Group.RenewalPublished value£39,000
The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for crime as required by Hastoe Group for a period of three years commencing 01.01.2027, with the option to extend by up to a further two years at Hastoe Group’s sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the Competitive Flexible Procedure with bidders being selected on the basis of the responses contained in the pre qualifying PSQ. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. PSQs must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the Invitation To Tender and contract documents.
Lot #8Insurance and risk related services associated with Professional Indemnity for Hastoe Group.RenewalPublished value£51,000
The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for professional indemnity as required by Hastoe Group for a period of three years commencing 01.01.2027, with the option to extend by up to a further two years at Hastoe Group’s sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the Competitive Flexible Procedure with bidders being selected on the basis of the responses contained in the pre qualifying PSQ. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. PSQs must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the Invitation To Tender and contract documents.
Lot #9Insurance and risk related services associated with Alternative Risk Financing for Hastoe Group.RenewalPublished value£0
The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for alternative risk financing as required by Hastoe Group for a period of three years commencing 01.01.2027, with the option to extend by up to a further two years at Hastoe Group’s sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the Competitive Flexible Procedure with bidders being selected on the basis of the responses contained in the pre qualifying PSQ. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. PSQs must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the Invitation To Tender and contract documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 24 Mar 2026, 17:04 GMT
- Last source update
- 24 Mar 2026, 17:04 GMT
- Award evaluation window
- Submission end – 26 Nov 2026
- FTS notice number
2026/S 000-027041- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-067341Find a Tender
- How it runs
After the Procurement Specific Questionnaire stage, responses will be scored and bidders that pass will be included in the Invitation to Tender stage.
How it was run
Official notice- Requests to participate (first stage)
- 21 Apr 2026, 00:00 BST
- Submission deadline
- 21 Apr 2026, 00:00 BST
- Clarification deadline
- 21 Apr 2026, 00:00 BST
- Electronic submission
- Not allowed
- Accepted languages
- en
Timeline
24 Mar 2026 → 1 Jan 2027 · 5 dates- Tender notice published218 days ago24 Mar 2026, 17:04 GMT
- Clarification questions by191 days ago21 Apr 2026, 00:00 BST
- Submission deadline191 days ago21 Apr 2026, 00:00 BST
- Today29 Oct 2026
- Award decision expected byin 28 days26 Nov 2026, 23:59 GMT
- Contract startsin 63 days1 Jan 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published24 Mar 2026, 17:04 GMTUK4
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- YMCA Saint Pauls GroupBeneficiary authority
- Gibbs Laidler Consulting LLPProcuring entityWorking on behalf of the contracting authority
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender