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Published 15 Jan 2021, 16:23 GMT

Official UK procurement notice

Provision of Insurance and related services to the Swaythling Housing Society trading as Abri and subsidiaries

Official notice

Authority: The Swaythling Housing Society t/a Abri

6 lotsServicesCompetitive procedure with negotiationReserved for supported employment providers
Sectors: Financial and insurance services (66) Delivery: UK
Budget not disclosedValue not published
Submissions closed 15 Feb 2021
Lots 6see the lot list below
Contract term 3 yrsends 30 Jun 2024 · extension options published · starts 1 Jul 2021

What is being bought6 lots · detail below

Published requirement description

Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Swaythling Housing Society trading as AbriThe following opportunity is being managed and performed by our Insurance Consultancy: Gibbs Laidler, on behalf of the Swaythling Housing Society trading as Abri and its subsidiary organisations (Abri), to identify suitable provision of Insurance and related services, and claims handling services as required. This opportunity is run in connection with a competitive procurement process conducted in accordance with Regulation 28 of the Public Contracts Regulations 2015.For more information on Abri please go to our website at www.abri.co.ukexperienced ↗ providers interested in delivering Insurance services to Abri should register their organisation on our procurement portal In-Tend and register their interest by expressing an interest in the project. The tender documentation will then become available.

  • Recurrence: Between 3 or 5 years from the date of this Notice

CPV: Accident insurance services · Contractor's all-risk insurance services · Damage or loss insurance services · Financial and insurance services · Financial loss insurance services · Fire insurance services · General liability insurance services · Insurance agency services · Insurance brokerage and agency services · Insurance brokerage services · Insurance claims adjustment services · Insurance related to Transport · +10 more

Lots and requirements (6)Procurement structure

6 lots · no lot values published
Lot #1Main Programme: Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Abri and subsidiary organisationsRenewal 3 yrs

A programme of General (non-life) insurance and related services for Swaythling Housing Society trading as Abri, excluding insurance types and risks as described under Lots 2, 3, 4 and 5.The programme will require Insurance and related services for risks that may include but not be limited to: property damage and business interruption, employers, public, products and property owners liability, business combined/office, money, all risks, computer, contract works, group personal accident, professional indemnity, fidelity guarantee/crime and employment practices liability. Additional information: in-tendhost.co.uk/radian/aspx/Home ↗

Contract period: 1 Jul 2021 – 30 Jun 2024 (3 yrs)
Delivery: UK
Extensions: Swaythling Housing Society trading as Abri will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years, subject to satisfactory service, performance and cost. · Swaythling Housing Society trading as Abri will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years, subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66000000 Financial and insurance services66510000 Insurance services66513100 Legal expenses insurance services66513200 Contractor's all-risk insurance services66514110 Motor vehicle insurance services66515000 Damage or loss insurance services
Lot #2Motor: Insurance and related services for Motor vehicle risks (possibly including Motor Legal Expenses and Occasional Business Use)Renewal 3 yrs

Insurance and related services for motor vehicle risks (possibly including Motor legal expenses and Occasional business use extensions). Additional information: in-tendhost.co.uk/radian/aspx/Home ↗

Contract period: 1 Jul 2021 – 30 Jun 2024 (3 yrs)
Delivery: UK
Extensions: The Swaythling Housing Society trading as Abri will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years, subject to satisfactory service, performance and cost. · The Swaythling Housing Society trading as Abri will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years, subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66510000 Insurance services66514110 Motor vehicle insurance services66515000 Damage or loss insurance services66516100 Motor vehicle liability insurance services66518000 Insurance brokerage and agency services66518100 Insurance brokerage services
Lot #3Cyber: Insurance and related services associated with Cyber risks for Swaythling Housing Society trading as AbriRenewal 3 yrs

Insurance and related services associated with Cyber risks for Swaythling Housing Society trading as Abri. Additional information: in-tendhost.co.uk/radian/aspx/Home ↗

Contract period: 1 Jul 2021 – 30 Jun 2024 (3 yrs)
Delivery: UK
Extensions: The Swaythling Housing Society trading as Abri will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. · Swaythling Housing Society trading as Abri will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66000000 Financial and insurance services66510000 Insurance services66515000 Damage or loss insurance services66517300 Risk management insurance services66518000 Insurance brokerage and agency services66518100 Insurance brokerage services
Lot #4Terrorism: Insurance and related services associated with Terrorism Risks for Swaythling Housing Society trading as AbriRenewal 3 yrs

Insurance and related services associated with Terrorism risks for the Swaythling Housing Society trading as Abri. Additional information: in-tendhost.co.uk/radian/aspx/Home ↗

Contract period: 1 Jul 2021 – 30 Jun 2024 (3 yrs)
Delivery: UK
Extensions: The Swaythling Housing Society trading as Abri will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with an option to extend the Award period subject to service, performance and cost. · The Swaythling Housing Society trading as Abri will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66000000 Financial and insurance services66510000 Insurance services66515000 Damage or loss insurance services66515410 Financial loss insurance services66517300 Risk management insurance services66518000 Insurance brokerage and agency services
Lot #5Directors and Officers: Insurance and related services associated with Directors and Officers' LiabilityRenewal 3 yrs

Insurance and related services associated with Excess Directors and Officers' Liability risks for the Swaythling Housing Society trading as Abri. Additional information: in-tendhost.co.uk/radian/aspx/Home ↗

Contract period: 1 Jul 2021 – 30 Jun 2024 (3 yrs)
Delivery: UK
Extensions: Swaythling Housing Society trading as Abri will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with an option to extend the Award period subject to service, performance and cost. · Swaythling Housing Society trading as Abri will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66000000 Financial and insurance services66510000 Insurance services66516000 Liability insurance services66516500 Professional liability insurance services66517300 Risk management insurance services66518000 Insurance brokerage and agency services
Lot #6All Lots: Insurance and related services associated with Swaythling Housing Society trading as AbriRenewal 3 yrs

A programme of General insurance and related services for Swaythling Housing Society trading as Abri, Including Motor fleet risks, Engineering insurance/inspection, Cyber, Terrorism, Directors and Officers Liability. The programme will require Insurance and related services for risks that may include but not be limited to: property damage and business interruption, employers, public, products and property owners liability, business combined/office, money, all risks, computer, contract works, group personal accident, professional indemnity, fidelity guarantee/crime, employment practices liability, cyber and terrorism.This lot is a combination of lots 1,2,3,4 and 5. Additional information: in-tendhost.co.uk/radian/aspx/Home ↗

Contract period: 1 Jul 2021 – 30 Jun 2024 (3 yrs)
Delivery: UK
Extensions: Swaythling Housing Society trading as Abri will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with an option to extend the Award period subject to service, performance and cost. · The Swaythling Housing Society trading as Abri will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with an option to extend the Award period subject to service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66000000 Financial and insurance services66510000 Insurance services66512100 Accident insurance services66513000 Legal insurance and all-risk insurance services66514100 Insurance related to Transport66514110 Motor vehicle insurance services

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: Lots 1-6 will be individually evaluated and multiple awards may result. Where the respondee is an insurance Broker, it may choose to place the insurance(s) required within each Lot with different insurers at it's discretion, but full details of the risk carrier(s) will be required.
Conditions of participation3
  • Suitability

    Potential suppliers will be required to provide an overview of services provided to property owners, public sector organisations, social landlords or other relevant organisations over the past 5 years, plus details of 3 clients currently receiving similar services. Potential suppliers will be asked to evidence permissions by the FCA, PRA or other appropriate regulatory authority indicating the types of insurance/service the bidder is authorised to arrange or provide.

  • Economic & financial standing

    The tender documents will require providers to produce financial information in relation to the type of services offered, including but not limited to 3 years reports and accounts.

    Minimum: The financial ability to deliver the programme, including Insurers with a minimum rating of ‘BBB’ from standard and poor, ‘B++’ from A M best, or an equivalent rating by an independent and reputable credit rating agency and approved by the bidder’s market
  • Technical & professional ability

    Selection criteria as stated in the procurement documents. The tender documents will require providers to detail their relevant professional experience, resource, skills, qualifications and quality control practices.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Competitive procedure with negotiation
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Between 3 or 5 years from the date of this Notice
First published
15 Jan 2021, 16:23 GMT
Last source update
15 Jan 2021, 16:23 GMT
Authority reference
P/RAD 0795/2021
FTS notice number
2021/S 000-000897
Classification (CPV)
Accident insurance servicesContractor's all-risk insurance servicesDamage or loss insurance servicesFinancial and insurance servicesFinancial loss insurance servicesFire insurance servicesGeneral liability insurance servicesInsurance agency servicesInsurance brokerage and agency servicesInsurance brokerage services
+12 moreInsurance claims adjustment servicesInsurance related to Transport
Delivery area
UK
Official registry OCID
ocds-h6vhtk-028ad7 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment
Reserved execution
delivery reserved to a designated type of organisation
Review and risk notes
Review procedure

The Contracting Authority will enter into this contract following a 10 calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.Bidders should note that for reasons of confidentiality, full Tender information will be made available only to those bidders that are selected to proceed to the ITT Stage. Sufficient detail is provided within this Notice, the SQ and via the Authority's e-procurement portal to enable the Bidder to decide whether or not to participate in this process.At the ITT stage, all respondents will be required to detail your proposed insurance wordings and provide details of relevant experience of all account servicing, claims handling and risk management staff.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
15 Feb 2021, 17:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/radian/aspx/Home ↗

Timeline

15 Jan 2021 → 1 Jul 2021 · 4 dates
  1. Notice published
    15 Jan 2021, 16:23 GMT
  2. Submission deadline
    15 Feb 2021, 17:00 GMT
  3. Invitations to tender expected
    8 Mar 2021
  4. Contract starts
    1 Jul 2021, 00:00 BST

Contracting authority & participating public bodies

The Swaythling Housing Society trading as Abri

Contracting authorityBody governed by public lawHousing and community amenities 10237R Collins House, Bishopstoke Road, Eastleigh, UK, SO50 6ADContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The Cabinet OfficeReview contact point EastleighContact phone
  • The High Court of England and WalesReview body London, United KingdomContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.