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Published 4 Nov 2025, 19:05 GMT

Official UK procurement notice

Provision of Insurance and Related Services to Sussex Housing & Care

Official notice

Authority: Sussex Housing & Care (Public body)·On behalf of: YMCA Saint Pauls Group

6 lotsServicesCompetitive flexible procedureAbove thresholdSME suitableMax 5 lots per supplier
Sectors: Financial and insurance services (66)Architecture & Engineering (71) Delivery: UK
Published estimate£410,000total for 6 lots · £412,700 inc. VAT
Submissions closed 3 Dec 2025awarded 20 Mar 2026
Awarded to Marsh Ltd +2 more6 awards
Contract term 3 yrsends 31 Mar 2029 · up to 31 Mar 2031 with extensions · starts 1 Apr 2026

What is being bought6 lots · detail below

Published requirement description

Sussex Housing & Care are looking to appoint one or more providers to deliver their Insurance and related services for Property, legal liability and other general (non-life) insurable risks.

The programme will require Insurance and related services for risks that may include but not be limited to: property damage and business interruption, employers, public, products and property owners liability, business combined/office, money, all risks, computer, contract works, group personal accident and employment practices liability. This list is to be decided at the sole discretion of Sussex Housing & Care.

Suppliers will be required to have the financial ability to deliver the programme, the minimum accepted rating will be A-.

Suppliers will be assessed but not limited to the following high level criterion:

  • The ability to provide the Contracting Authority with a choice of suitable insurers and/or suitable cover options
  • A skilled and competent service team, being Client Relationship Management, Insurance Claims management, Insurance Broking / underwriting and insurable risk managers
  • The delivery of quality service to the Contracting Authority and our clients, including that provided to us by any third-party contractor employed by you or by the Insurer(s) you propose
  • How the procedure runs: The procedure will consist of a multi stage procurement, covering a conditions of participation stage and three stages contained within the tendering period, allowing for shortlisting of suppliers at each round. The high level weightings apportioned to this procurement consists of 60% Cost / 40% Quality.

CPV: Contractor's all-risk insurance services · Damage or loss insurance services · Engineering services · Financial and insurance services · Fire insurance services · General liability insurance services · Insurance brokerage and agency services · Insurance claims adjustment services · Insurance services · Legal expenses insurance services · Liability insurance services · Professional liability insurance services · +3 more

Lots and requirements (6)Procurement structure

6 lots · all with a published value (£410,000 together) · win at most 5 of them · same evaluation weights on every lot
Lot #1Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Sussex Housing & CareAwardedRenewal 3 yrsSMEPublished value£360,000

A programme of General (non-life) insurance and related services for Sussex Housing & Care. The programme will require Insurance and related services for risks that may include but not be limited to: Property damage and business interruption, employers, public, products and property owners liability, business combined/office, money, all risks, computer, contract works, group personal accident, professional indemnity, fidelity guarantee/crime, employment practices liability. This list is to be decided at the sole discretion Sussex Housing & Care.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £360,000 exc. VAT · £360,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: Sussex Housing & Care will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
66510000 Insurance services66513100 Legal expenses insurance services66513200 Contractor's all-risk insurance services66515100 Fire insurance services66515200 Property insurance services66516000 Liability insurance services
Lot #2Insurance and related services associated with Engineering Insurance and Inspections for Sussex Housing & CareAwardedRenewal 3 yrsSMEPublished value£15,000

Sussex Housing & Care are looking to appoint one provider to deliver their Insurance and related services for Engineering Insurance and Inspections.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £15,000 exc. VAT · £17,700 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: Sussex Housing & Care will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
66510000 Insurance services66516000 Liability insurance services66517300 Risk management insurance services66518300 Insurance claims adjustment services71300000 Engineering services71631400 Technical inspection services of engineering structures
Lot #3Insurance and related services associated with Cyber Risk for Sussex Housing & CareAwardedRenewal 3 yrsSMEPublished value£10,000

Sussex Housing & Care are looking to appoint one provider to deliver their Insurance and related services for Cyber Risk cover.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £10,000 exc. VAT · £10,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: Sussex Housing & Care will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
66000000 Financial and insurance services66510000 Insurance services66516000 Liability insurance services66517300 Risk management insurance services66518300 Insurance claims adjustment services
Lot #4Insurance and related services associated with Terrorism and/or Political Violence (Pool Re) for Sussex Housing & CareAwardedRenewal 3 yrsSMEPublished value£10,000

Sussex Housing & Care are looking to appoint one or more providers to deliver their Insurance an related services associated with Terrorism and/or Political Violence (Pool Re) cover.

Please note, Sussex Housing & Care will award either Lot 4 or Lot 5 at its sole discretion and will not Award both. Lot 5 estimate value has been left blank to avoid value duplication.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £10,000 exc. VAT · £10,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: Sussex Housing & Care will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
66510000 Insurance services66515000 Damage or loss insurance services66515100 Fire insurance services66515200 Property insurance services66516000 Liability insurance services66517300 Risk management insurance services
Lot #5Insurance and related services associated with Terrorism and/or Political Violence (Non Pool-Re) for Sussex Housing & CareAwardedRenewal 3 yrsSMEPublished value£0

Sussex Housing & Care are looking to appoint one or more providers to deliver their Insurance and related services associated with Terrorism and/or Political Violence (Non Pool Re) cover.

Please note, Sussex Housing & Care will award either Lot 4 or Lot 5 at its sole discretion and will not Award both. Lot 5 estimate value has been left blank to avoid value duplication.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensions
Delivery: UKEligibility: SME eligible
Extensions: Sussex Housing & Care will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
66510000 Insurance services66515000 Damage or loss insurance services66516000 Liability insurance services66517300 Risk management insurance services66518300 Insurance claims adjustment services
Lot #6Insurance and related services associated with Directors' and Officers' Liability for Sussex Housing & CareAwardedRenewal 3 yrsSMEPublished value£15,000

Sussex Housing & Care are looking to appoint one or more providers to deliver their Insurance and related services associated with Directors' and Officers' Liability Cover.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £15,000 exc. VAT · £15,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: Sussex Housing & Care will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
66000000 Financial and insurance services66510000 Insurance services66516500 Professional liability insurance services66517300 Risk management insurance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 6 lots
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Criterion 2: 40%
  • Criterion 1: 60%
Published award criteria (2)
  • Criterion 1
  • Criterion 2
Lot distribution rule: The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Lots 1-6 will be individually evaluated and multiple awards may result. Where the respondee is an insurance Broker, it may choose to place the insurance(s) required within each Lot with different insurers at it's discretion, but full details of the risk carrier(s) will be required
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
4 Nov 2025, 19:05 GMT
Last source update
20 Mar 2026, 17:26 GMT
Award evaluation window
Submission end – 19 Feb 2026
FTS notice number
2025/S 000-071059
Latest notice
Contract award notice (UK6)
Classification (CPV)
Contractor's all-risk insurance servicesDamage or loss insurance servicesEngineering servicesFinancial and insurance servicesFire insurance servicesGeneral liability insurance servicesInsurance brokerage and agency servicesInsurance claims adjustment servicesInsurance servicesLegal expenses insurance services
+5 moreLiability insurance servicesProfessional liability insurance services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-05da73 Find a Tender
How it runs

The procedure will consist of a multi stage procurement, covering a conditions of participation stage and three stages contained within the tendering period, allowing for shortlisting of suppliers at each round. The high level weightings apportioned to this procurement consists of 60% Cost / 40% Quality.

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup
Requests to participate (first stage)
3 Dec 2025
Submission deadline
3 Dec 2025
Clarification deadline
27 Nov 2025
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com ↗

Timeline

4 Nov 2025 → 1 Apr 2026 · 8 dates
  1. Tender notice published357 days ago
    4 Nov 2025, 19:05 GMT
  2. Clarification questions by335 days ago
    27 Nov 2025
  3. Submission deadline329 days ago
    3 Dec 2025
  4. Award decision expected by250 days ago
    19 Feb 2026, 23:59 GMT
  5. Assessment summaries sent222 days ago
    20 Mar 2026
  6. Latest notice published221 days ago
    20 Mar 2026, 17:26 GMT
  7. Standstill ends210 days ago
    31 Mar 2026, 23:59 BST
  8. Contract starts210 days ago
    1 Apr 2026, 00:00 BST

Notice history

5 events · 2 releases on Find a Tender · since 4 Nov 2025
  1. Tender notice published
    4 Nov 2025, 19:05 GMT
    UK4
  2. Contract award notice published
    20 Mar 2026, 17:26 GMT
    UK6
  3. Status changed to complete
    20 Mar 2026, 17:26 GMT
  4. Contract signature expected
    1 Apr 2026, 23:59 BST
    scheduled
  5. Contract signature expected
    2 Apr 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 6
Awarded value £297,0005 awards exc. VAT
Bids received 18
Awarded toValueDateStatus
Lot 1 · Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Sussex Housing & Care1 award
Marsh Ltd2 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: Sussex Housing & Care will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. The contract start date is 01/04/2026, with the initial award period ending on 31/03/2029. The possible 2 year extension would then be due to end 31/03/2031. This is contrary to what it reads above, there is a systematic malfunction. Apologies for any confusion caused.£260,00019 Mar 2026standstill to 31 Mar 2026Standstill
Lot 2 · Insurance and related services associated with Engineering Insurance and Inspections for Sussex Housing & Care1 award
Zurich Municipal2 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: Sussex Housing & Care will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. The contract start date is 01/04/2026, with the initial award period ending on 31/03/2029. The possible 2 year extension would then be due to end 31/03/2031. This is contrary to what it reads above, there is a systematic malfunction. Apologies for any confusion caused.£15,00019 Mar 2026standstill to 31 Mar 2026Standstill
Lot 3 · Insurance and related services associated with Cyber Risk for Sussex Housing & Care1 award
Advisory insurance brokers2 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: Sussex Housing & Care will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. The contract start date is 01/04/2026, with the initial award period ending on 31/03/2029. The possible 2 year extension would then be due to end 31/03/2031. This is contrary to what it reads above, there is a systematic malfunction. Apologies for any confusion caused.£10,00019 Mar 2026standstill to 31 Mar 2026Standstill
Lot 4 · Insurance and related services associated with Terrorism and/or Political Violence (Pool Re) for Sussex Housing & Care1 award
Marsh LtdInsurance and related services associated with Terrorism (Pool-Re) for Sussex Housing & Care2 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: Sussex Housing & Care will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. The contract start date is 01/04/2026, with the initial award period ending on 31/03/2029. The possible 2 year extension would then be due to end 31/03/2031. This is contrary to what it reads above, there is a systematic malfunction. Apologies for any confusion caused.£6,00019 Mar 2026standstill to 31 Mar 2026Standstill
Lot 5 · Insurance and related services associated with Terrorism and/or Political Violence (Non Pool-Re) for Sussex Housing & Care1 award
supplier not published—20 Mar 2026Awarded
Lot 6 · Insurance and related services associated with Directors' and Officers' Liability for Sussex Housing & Care1 award
Marsh Ltd2 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: Sussex Housing & Care will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. The contract start date is 01/04/2026, with the initial award period ending on 31/03/2029. The possible 2 year extension would then be due to end 31/03/2031. This is contrary to what it reads above, there is a systematic malfunction. Apologies for any confusion caused.£6,00019 Mar 2026standstill to 31 Mar 2026Standstill

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Sussex Housing & Care3final-stage tenders00—
2 · Insurance and related services associated with Engineering Insurance and Inspections for Sussex Housing & Care3final-stage tenders00—
3 · Insurance and related services associated with Cyber Risk for Sussex Housing & Care5final-stage tenders00—
4 · Insurance and related services associated with Terrorism and/or Political Violence (Pool Re) for Sussex Housing & Care2final-stage tenders00—
6 · Insurance and related services associated with Directors' and Officers' Liability for Sussex Housing & Care5final-stage tenders00—

Contracting authority & participating public bodies

3 public bodies on the notice

Sussex Housing & Care

Contracting authorityPublic undertaking GB-PPON: PLDT-3146-ZNQQ Ronald Simson House, 24 Sutton Avenue, Seaford, South East, BN25 4LGContact email

Other public bodies

Bidders & participating suppliers

3 commercial parties on the notice
  • Advisory Insurance Brokers LtdAwarded supplierGB-COH: 04043759 2 Minster Court, Mincing Lane, London, London, EC3R 7BBContact name, email
  • Marsh LimitedAwarded supplierGB-COH: 01507274 1 Tower Place West, Tower Place, London, London, EC3R 5BUContact name, email
  • Zurich MunicipalAwarded supplierGB-COH: 02741053 The Zurich Centre, 3000 Parkway, Whiteley, Hampshire, Fareham, South East, PO15 7JZContact name, email

Official documents & specifications (7)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender