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Published 18 Aug 2023, 10:06 BST

Official UK procurement notice

Provision of Insurance and related services to Pickering & Ferens Homes

Official notice

Authority: Pickering & Ferens Homes

6 lotsServicesNegotiated without publication of a contract noticeMax 6 lots to bidMax 5 lots per supplier
Sectors: Financial and insurance services (66) Delivery: UK
Published estimate£2,739,000total for 6 lots
Submissions closed 18 Sept 2023awarded 18 Mar 2024
Awarded to J M Glendinning, Arthur J. Gallagher Insurance Brokers Ltd2 awards
Contract term 1 yrends 31 Mar 2025 · extension options published · starts 1 Apr 2024

What is being bought6 lots · detail below

Published requirement description

Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Pickering & Ferens Homes.

  • Recurrence: Between 3 or 5 years from the date of this Notice

CPV: Accident insurance services · Contractor's all-risk insurance services · Damage or loss insurance services · Financial and insurance services · Financial loss insurance services · General liability insurance services · Insurance brokerage and agency services · Insurance claims adjustment services · Insurance services · Legal expenses insurance services · Legal insurance and all-risk insurance services · Liability insurance services · +3 more

Lots and requirements (6)Procurement structure

6 lots · all with a published value (£2,715,200 together) · a supplier may bid for at most 6 and win at most 5 of them · same evaluation weights on every lot
Lot #1Insurance and related services for Property and Property Owners Liability, as required by Pickering & Ferens HomesRenewal 1 yrPublished value£2,636,000

Property Damage and Property Owners Liability insurance for Pickering & Ferens Homes. The programme will require Insurance and related services for risks including property damage and related business interruption, property owners liability, to be decided at the sole discretion of Pickering & Ferens Homes.

Contract period: 1 Apr 2024 – 31 Mar 2025 (1 yr)
Delivery: UK · UNITED KINGDOM
Extensions: Pickering & Ferens Homes will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. · Pickering & Ferens Homes will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66510000 Insurance services66515000 Damage or loss insurance services66515200 Property insurance services66516000 Liability insurance services66516400 General liability insurance services66518000 Insurance brokerage and agency services
Lot #2Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Pickering & Ferens Homes.Renewal 1 yrPublished value£9,400

A programme of General (non-life) insurance and related services for Pickering & Ferens Homes. The programme will require Insurance and related services for risks that may include but not be limited to: Damage and business interruption, employers, public, products liability, business combined/office, money, all risks, computer, contract works, group personal accident, professional indemnity, fidelity guarantee/crime and commercial legal expenses. This list is to be decided at the sole discretion of Pickering & Ferens Homes. This Lot excludes: Property and POL (See Lot 1). This Lot also excludes Engineering, Cyber, Terrorism and Directors and Officers Liability insurance covers which have been successfully procured.

Contract period: 1 Apr 2024 – 31 Mar 2025 (1 yr)
Delivery: UK · UNITED KINGDOM
Extensions: Pickering & Ferens Homes will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. · Pickering & Ferens Homes will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66510000 Insurance services66512100 Accident insurance services66513000 Legal insurance and all-risk insurance services66513100 Legal expenses insurance services66513200 Contractor's all-risk insurance services66515000 Damage or loss insurance services
Lot #3Insurance and related services associated with Cyber risks for Pickering & Ferens HomesRenewal 1 yrPublished value£15,000

Insurance and related services associated with Cyber risks for Pickering & Ferens Homes. Additional information: For more information about this opportunity, please visit the Delta eSourcing portal at: www.delta-esourcing.com/tenders/UK-UK-Hull:-… ↗

Contract period: 1 Apr 2024 – 31 Mar 2025 (1 yr)
Delivery: UK · UNITED KINGDOM
Extensions: Pickering & Ferens Homes will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. · Pickering & Ferens Homes will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66000000 Financial and insurance services66510000 Insurance services66515000 Damage or loss insurance services66517300 Risk management insurance services66518000 Insurance brokerage and agency services
Lot #4Insurance and related services associated with Terrorism Risks (Pool Re Basis) for Pickering & Ferens HomesRenewal 1 yrPublished value£10,700

Insurance and related services associated with Terrorism risks (Pool Re Basis) for Pickering & Ferens Homes. Additional information: For more information about this opportunity, please visit the Delta eSourcing portal at: Xwww.delta-esourcing.com/tenders/UK-UK-Hull:-… ↗

Contract period: 1 Apr 2024 – 31 Mar 2025 (1 yr)
Delivery: UK · UNITED KINGDOM
Extensions: Pickering & Ferens Homes will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. · Pickering & Ferens Homes will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66000000 Financial and insurance services66510000 Insurance services66516000 Liability insurance services66517300 Risk management insurance services66518000 Insurance brokerage and agency services
Lot #5Insurance and related services associated with Terrorism (Non Pool Re Basis) Risks for Pickering & Ferens HomesRenewal 1 yrPublished value£10,700

Insurance and related services associated with Terrorism (Non Pool Re Basis) Risks for Pickering & Ferens Homes. Additional information: For more information about this opportunity, please visit the Delta eSourcing portal at: www.delta-esourcing.com/tenders/UK-UK-Hull:-… ↗

Contract period: 1 Apr 2024 – 31 Mar 2025 (1 yr)
Delivery: UK · UNITED KINGDOM
Extensions: Pickering & Ferens Homes will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. · Pickering & Ferens Homes will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66510000 Insurance services66516000 Liability insurance services66516500 Professional liability insurance services66517300 Risk management insurance services66518300 Insurance claims adjustment services
Lot #6Insurance and related services associated with Directors and Officers' LiabilityRenewal 1 yrPublished value£33,400

Insurance and related services associated with Directors and Officers' Liability risks for Pickering & Ferens Homes. Additional information: To respond to this opportunity please click here: www.delta-esourcing.com/tenders/UK-UK-Hull:-… ↗

Contract period: 1 Apr 2024 – 31 Mar 2025 (1 yr)
Delivery: UK · UNITED KINGDOM
Extensions: Pickering & Ferens Homes will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. · Pickering & Ferens Homes will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66510000 Insurance services66516000 Liability insurance services66516500 Professional liability insurance services66517300 Risk management insurance services66518300 Insurance claims adjustment services

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 50%Price: 50%
Published award criteria (2)
  • Quality: 50
  • Price: 50
Lot distribution rule: Lots 1 - 6 will be individually evaluated and multiple awards may result. Where the respondee is an insurance Broker, it may choose to place the insurance(s) required within each Lot with different insurers at it's discretion, but full details of the risk carrier(s) will be required.
Conditions of participation4
  • Suitability

    Potential suppliers will be required to provide an overview of relevant services provided to property owners, property developers, public sector organisations, social landlords or other similar organisations over the past 5 years, plus details of three clients currently receiving similar services. Potential suppliers will be asked to evidence permissions by the FCA, PRA or other appropriate regulatory authority indicating the types of insurance/service the bidder is authorised to arrange or provide.

  • Economic & financial standing

    The tender documents will require providers to produce financial information in relation to the type of services offered, including but not limited to 3 years reports and accounts.

    Minimum: The financial ability to deliver the programme, including Insurers with a minimum rating of ‘BBB’ from standard and poor, ‘B++’ from A M best, or an equivalent rating by an independent and reputable credit rating agency and approved by the bidder’s market security committee. In t…
  • Technical & professional ability

    The tender documents will require providers to detail their relevant professional experience, resource,skills,qualifications and quality control practices.

  • Technical & professional ability

    For Insurance services, Insurers authorised under the Financial services and Markets Act 2000, Insurance Companies Act 1982 (and any other statutory modifications there of) and regulated by the Prudential regulation authority, UK Financial conduct authority, or equivalent in another member state of the European economic area. Insurance brokers registered with and regulated by the Financial conduct authority.

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Negotiated without publication of a contract notice
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · Between 3 or 5 years from the date of this Notice
First published
18 Aug 2023, 10:06 BST
Last source update
20 Mar 2024, 10:05 GMT
FTS notice number
2024/S 000-008947
Classification (CPV)
Accident insurance servicesContractor's all-risk insurance servicesDamage or loss insurance servicesFinancial and insurance servicesFinancial loss insurance servicesGeneral liability insurance servicesInsurance brokerage and agency servicesInsurance claims adjustment servicesInsurance servicesLegal expenses insurance services
+5 moreLegal insurance and all-risk insurance servicesLiability insurance services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-03f510 Find a Tender
Why no open competition
No tenders or no suitable tenders/requests to participate in response to restricted procedure
Published justification

In relation to Contract Notice 2023/S 000-024285, none of the Bids received at ITT stage sufficiently met the requirement for Property Insurance specifically relating to full storm/flood protection in line with the Contracting Authority's expiring insurance arrangements at an affordable price. We will proceed to negotiate with the providers thought most likely to be able to meet as closely as possible the advertised requirement.

Contract terms
Electronic trading
e-invoicing allowed · electronic payment
Review and risk notes
Review procedure

The Contracting Authority will enter into this contract following a 10 calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.

Publisher note: In relation to Contract Notice 2023/S 000-024285, none of the Bids received at ITT stage sufficiently met the requirement for Property Insurance specifically relating to full storm/flood protection in line with the Contracting Authority's expiring insurance arrangements at an affordable price. We will proceed to negotiate with the providers thought most likely to be able to meet as closely as possible the advertised requirement. For our Property Insurance, the provider we have chosen to negotiate with is J M Glendinning Community Risk Solutions. For the other classes of insurance required including Office, Contract Works, Computer, Casualty and financial lines covers, the provider we have chosen to negotiate with is Arthur J Gallagher Insurance Brokers. To view this notice, please click here: <a href="https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=850157660" target="_blank">https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=850157660</a> GO Reference: GO-2024319-PRO-25543128

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup

Tender documents are also served through a separate tool: https://www.delta-esourcing.com/tenders/UK-UK-Hull:-Insurance-services./PC98UHWFWS ↗

Submission deadline
18 Sept 2023, 17:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com/tenders/UK-UK-Hull:-… ↗

Timeline

18 Sept 2023 → 1 Apr 2024 · 5 dates
  1. Submission deadline
    18 Sept 2023, 17:00 BST
  2. Invitations to tender expected
    3 Oct 2023, 00:00 BST
  3. Notice published
    20 Mar 2024, 10:05 GMT
  4. Bids must remain valid until
    31 Mar 2024, 23:59 BST
  5. Contract starts
    1 Apr 2024, 00:00 BST

Notice history

2 events · 2 releases on Find a Tender · since 20 Mar 2024
  1. Status changed to complete
    20 Mar 2024, 10:05 GMT
  2. Procurement method changed
    20 Mar 2024, 10:05 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £1,690,0002 contracts exc. VAT
Contracts signed 2latest 18 Mar 2024
Awarded toValueDateStatus
Lot 1 · Insurance and related services for Property and Property Owners Liability, as required by Pickering & Ferens Homes1 award
J M Glendinning£1,600,000 †—Awarded
Lot 2 · Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Pickering & Ferens Homes.1 award
Arthur J. Gallagher Insurance Brokers Ltd£90,000 †—Awarded

Contracts

  • Contract 008947-2024-1 · J M Glendinning

    Signed
    18 Mar 2024
    Value
    £1,600,000
    Period
    … – 31 Mar 2025
    Status
    active

  • Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Pickering & Ferens Homes · Arthur J. Gallagher Insurance Brokers Ltd

    Signed
    18 Mar 2024
    Value
    £90,000
    Period
    … – 31 Mar 2025
    Status
    active

Contracting authority & participating public bodies

Pickering & Ferens Homes

Contracting authorityBody governed by public lawHousing and community amenities 7 Beacon Way, Hull, UK, HU3 4AEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The Cabinet OfficeReview contact point LondonContact phone
  • The High Court of England and WalesReview body LondonContact phone

Bidders & participating suppliers

2 commercial parties on the notice
  • Arthur J GallagherAwarded supplierSC108909 Eastwood House, 1st Floor, Glebe Road, Chelmsford, UK, CM1 1QW
  • J M GlendinningAwarded supplier14382409 Elmwood House,, Ghyll Royd,, guiseley, Guiseley, Leeds,, UK, LS20 9LT

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.