Official UK procurement notice
Provision of Insurance and Related Services to Monmouthshire Housing Association
Authority: Monmouthshire Housing Association Ltd (Housing)·On behalf of: YMCA Saint Pauls Group
Re-procurement plannedProvision of Insurance and Related Services to Framework Housing Association · tender expected
What is being bought4 lots · detail below
Published requirement descriptionMonmouthshire Housing Association are looking to appoint one or more providers to deliver their Insurance and related services for Property, legal liability and other general (non-life) insurable risks.
The programme will require Insurance and related services for risks that may include but not be limited to: property damage and business interruption, employers, public, products and property owners liability, business combined/office, money, all risks, computer, contract works, group personal accident and employment practices liability. This list is to be decided at the sole discretion of Monmouthshire Housing Association.
Suppliers will be required to have the financial ability to deliver the programme, including Insurers with a minimum rating of ‘BBB’ from standard and poor, 'B++' from AM Best, or an equivalent rating by an independent and reputable credit rating agency and approved by the bidder’s market security committee. In the case of any rating less than A-, the contracting authority will evaluate and accept the nominated insurer(s) at its sole discretion, subject to disclosure and acceptance prior to the ITT bid deadline of the bidder’s market security committee’s latest report, including written recommendation from the bidder’s market security committee.
Suppliers will be assessed but not limited to the following high level criterion:
- The ability to provide the Contracting Authority with a choice of suitable insurers and/or suitable cover options
- A skilled and competent service team, being Client Relationship Management, Insurance Claims management, Insurance Broking / underwriting and insurable risk managers
- The delivery of quality service to the Contracting Authority and our clients, including that provided to us by any third-party contractor employed by you or by the Insurer(s) you propose
To view this notice, please click here:
- How the procedure runs: The procedure will consist of a multi stage procurement, covering a conditions of participation stage and three stages contained within the tendering period, allowing for shortlisting of suppliers at each round. The high level weightings apportioned to this procurement consists of 40% Cost / 60% Quality.
CPV: Insurance claims adjustment services · Insurance services · Liability insurance services · Professional liability insurance services · Risk management insurance services
Lots and requirements (4)Procurement structure
4 lots · all with a published value (£415,000 together) · win at most 3 of them · same evaluation weights on every lotLot #1Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Monmouthshire Housing Association.AwardedRenewalPublished value£400,000
A programme of General (non-life) insurance and related services for Monmouthshire Housing Association. The programme will require Insurance and related services for risks that may include but not be limited to: Property damage and business interruption, employers, public, products and property owners liability, business combined/office, money, all risks, computer, contract works, group personal accident, professional indemnity, fidelity guarantee/crime, employment practices liability. This list is to be decided at the sole discretion Monmouthshire Housing Association.
Lot #2Insurance and related services associated with Terrorism and/or Political Violence (Pool-Re) for Monmouthshire Housing AssociationAwardedRenewalPublished value£15,000
Monmouthshire Housing Association are looking to appoint one or more providers to deliver their Insurance and related services associated with Terrorism and/or Political Violence (Pool-Re) cover.
Lot #3Insurance and related services associated with Terrorism and/or Political Violence (Non Pool-Re) as required by Monmouthshire Housing Association.RenewalPublished value£0
Monmouthshire Housing Association are looking to appoint one or more providers to deliver their Insurance and related services associated with Terrorism and/or Political Violence (Non Pool-Re) cover.
Lot #4Insurance and related services associated with Alternative Risk Financing as required by Monmouthshire Housing AssociationRenewalPublished value£0
Monmouthshire Housing Association are looking to appoint one or more providers to deliver their Insurance and related services associated with Alternative Risk Financing cover.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 5 Aug 2025, 20:42 BST
- Last source update
- 21 Jan 2026, 16:05 GMT
- Award evaluation window
- Submission end – 5 Dec 2025
- FTS notice number
2025/S 000-046330- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05820eFind a Tender
- How it runs
The procedure will consist of a multi stage procurement, covering a conditions of participation stage and three stages contained within the tendering period, allowing for shortlisting of suppliers at each round. The high level weightings apportioned to this procurement consists of 40% Cost / 60% Quality.
How it was run
Official notice- Requests to participate (first stage)
- 1 Sept 2025, 00:00 BST
- Submission deadline
- 1 Sept 2025, 00:00 BST
- Clarification deadline
- 1 Sept 2025, 00:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
5 Aug 2025 → 30 Jan 2026 · 8 dates- Tender notice published5 Aug 2025, 20:42 BST
- Clarification questions by1 Sept 2025, 00:00 BST
- Submission deadline1 Sept 2025, 00:00 BST
- Award decision expected by321 days ago5 Dec 2025, 23:59 GMT
- Assessment summaries sent275 days ago21 Jan 2026
- Contract starts275 days ago21 Jan 2026
- Latest notice published274 days ago21 Jan 2026, 16:05 GMT
- Standstill ends265 days ago30 Jan 2026, 23:59 GMT
Notice history
4 events · 2 releases on Find a Tender · since 5 Aug 2025- Tender notice published5 Aug 2025, 20:42 BSTUK4
- Contract award notice published21 Jan 2026, 16:05 GMTUK6
- Status changed to complete21 Jan 2026, 16:05 GMT
- Contract signature expected3 Feb 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Monmouthshire Housing Association.1 award | |||
| ZURICH INSURANCE COMPANY LTD4 Feb 2026 – 20 Jan 2029 · up to 20 Jan 2031Extensions: Monmouthshire Housing Association will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. Please note the contract start date is still 21 Jan, due to unforeseen events impacting the tender information is being published now | £400,000 | 20 Jan 2026standstill to 30 Jan 2026 | Standstill |
| Lot 2 · Insurance and related services associated with Terrorism and/or Political Violence (Pool-Re) for Monmouthshire Housing Association1 award | |||
| ZURICH INSURANCE COMPANY LTD4 Feb 2026 – 20 Jan 2029 · up to 20 Jan 2031Extensions: Monmouthshire Housing Association will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. Please note the contract start date is still 21 Jan, due to unforeseen events impacting the tender information is being published now | £15,000 | 20 Jan 2026 | Awarded |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Monmouthshire Housing Association. | 3final-stage tenders | 0 | 0 | — |
| 2 · Insurance and related services associated with Terrorism and/or Political Violence (Pool-Re) for Monmouthshire Housing Association | 2final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- YMCA Saint Pauls GroupBeneficiary authority
- Gibbs Laidler Consulting LLPProcuring entityWorking on behalf of the contracting authority
Bidders & participating suppliers
1 commercial party on the notice- Zurich Insurance CompanyAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender