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Published 25 Sept 2025, 10:34 BST

Official UK procurement notice

Provision of Insurance and Related Services to Eastlight Community Homes

Official notice

Authority: Eastlight Community Homes (Public body)·On behalf of: YMCA Saint Pauls Group

7 lotsServicesCompetitive flexible procedureAbove thresholdSME suitableMax 5 lots per supplier
Sectors: Financial and insurance services (66) Delivery: UK
Published estimate£10,932,511total for 7 lots · £10,932,511 inc. VAT
Submissions closed 20 Oct 2025awarded 12 Feb 2026
Awarded to Marsh Ltd +2 more5 awards
Contract term 3 yrsends 30 Mar 2029 · up to 31 Mar 2031 with extensions · starts 31 Mar 2026

What is being bought7 lots · detail below

Published requirement description

Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Eastlight Homes supported by our consultant, Gibbs Laidler Consulting LLP. The financial ability to deliver the programme, including Insurers with a minimum rating of ‘BBB’ from standard and poor, ‘B++’ from A M best, or an equivalent rating by an independent and reputable credit rating agency and approved by the bidder’s market security committee. In the case of any rating less than A-, the contracting authority will evaluate and accept the nominated insurer(s) at its sole discretion, subject to disclosure and acceptance prior to the ITT bid deadline of the bidder’s market security committee’s latest report, including written recommendation from the bidder’s market security committee.

  • How the procedure runs: The procedure will consist a multi stage procurement, covering a conditions of participation stage and three stages contained within the tendering period, allowing for shortlisting of suppliers at each round. The high level weightings apportioned to this procurement consists of 50% Cost / 50% Quality.

CPV: Insurance claims adjustment services · Insurance services · Liability insurance services · Motor vehicle insurance services · Professional liability insurance services · Risk management insurance services

Lots and requirements (7)Procurement structure

7 lots · all with a published value (£10,932,511 together) · win at most 5 of them · evaluation weights differ by lot
Lot #1Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Eastlight Community HomesAwardedRenewal 3 yrsSMEPublished value£10,000,000

A programme of General (non-life) insurance and related services for Eastlight Homes. The programme will require Insurance and related services for risks that may include but not be limited to:

property damage and business interruption, employers, public, products and property owners liability, business combined/office, money, all risks, computer, contract works, group personal accident, professional indemnity, fidelity guarantee/crime, employment practices liability. This list is to be decided at the sole discretion of Eastlight Community Homes.

Contract period: 31 Mar 2026 – 30 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £10,000,000 exc. VAT · £10,000,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: Eastlight Community Homes will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
66510000 Insurance services66516000 Liability insurance services66516500 Professional liability insurance services66517300 Risk management insurance services
Lot #2Insurance and related services for Motor vehicle risks (possibly including Motor Legal Expenses and Occasional Business Use) for Eastlight Community HomesAwardedRenewal 3 yrsSMEPublished value£787,761

Insurance and related services associated with Motor Fleet for Eastlight Community Homes. Bidders will be expected to provide cover of items such as but not limited to Motor Legal Expenses, Uninsured Loss Recovery, and OBU Extension.

Contract period: 31 Mar 2026 – 30 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £787,761 exc. VAT · £787,761 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: Eastlight Community Homes will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
66510000 Insurance services66514110 Motor vehicle insurance services66516000 Liability insurance services66517300 Risk management insurance services66518300 Insurance claims adjustment services
Lot #3Insurance and related services associated with Cyber for Eastlight Community HomesAwardedRenewal 3 yrsSMEPublished value£31,750

Insurance and related services associated with Cyber for Eastlight Community Homes. Bidders will be expected to provide a robust policy that addresses Eastlight Community Homes' needs.

Contract period: 31 Mar 2026 – 30 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £31,750 exc. VAT · £31,750 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: Eastlight Community Homes will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
66510000 Insurance services66516000 Liability insurance services66517300 Risk management insurance services66518300 Insurance claims adjustment services
Lot #4Insurance and related services associated with Terrorism and /or Political Violence (Pool Re) for Eastlight Community HomesRenewal 3 yrsSMEPublished value£40,000

Insurance and related services associated with Terrorism and /or Political Violence (Pool Re) for Eastlight Community Homes. Bidders will be expected to provide options affiliated with the government-backed Pool Re programme.

Contract period: 31 Mar 2026 – 30 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £40,000 exc. VAT · £40,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: Eastlight Community Homes will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
66510000 Insurance services66516000 Liability insurance services66517300 Risk management insurance services66518300 Insurance claims adjustment services
Lot #5Insurance and related services associated with Terrorism and/or Political Violence (Non Pool Re) for Eastlight Community HomesAwardedRenewal 3 yrsSMEPublished value£40,000

Insurance and related services associated with Terrorism and/or Political Violence (Non-Pool Re) for Eastlight Community Homes. Bidders will be expected to provide options not affiliated with the government-backed Pool Re programme.

Contract period: 31 Mar 2026 – 30 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £40,000 exc. VAT · £40,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: Eastlight Community Homes will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
66510000 Insurance services66516000 Liability insurance services66517300 Risk management insurance services66518300 Insurance claims adjustment services
Lot #6Insurance and related services associated with Directors and Officers' Liability for Eastlight Community HomesAwardedRenewal 3 yrsSMEPublished value£33,000

Insurance and related services associated with Directors and Officers' Liability for Eastlight Community Homes. Bidders will be expected provide a programme that robustly addresses the particular needs of Eastlight Community Homes.

Contract period: 31 Mar 2026 – 30 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £33,000 exc. VAT · £33,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: Eastlight Community Homes will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
66510000 Insurance services66516000 Liability insurance services66517300 Risk management insurance services66518300 Insurance claims adjustment services
Lot #7Insurance and related services for Alternative Risk Finance for Eastlight Community HomesRenewal 3 yrsPublished value£0

Insurance and related services associated with Alternative Risk Financing for Eastlight Community Homes. Bidders will be asked to provide innovative solutions to the Contracting Authority as & where they identify the need.

Contract period: 31 Mar 2026 – 30 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensions
Extensions: Eastlight Community Homes Ltd. will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
66510000 Insurance services66516000 Liability insurance services66516500 Professional liability insurance services66517300 Risk management insurance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Eastlight Community Homes50%50%
2 · Insurance and related services for Motor vehicle risks (possibly including Motor Legal Expenses and Occasional Business Use) for Eastlight Community Homes40%60%
3 · Insurance and related services associated with Cyber for Eastlight Community Homes50%50%
4 · Insurance and related services associated with Terrorism and /or Political Violence (Pool Re) for Eastlight Community Homes50%50%
5 · Insurance and related services associated with Terrorism and/or Political Violence (Non Pool Re) for Eastlight Community Homes50%50%
6 · Insurance and related services associated with Directors and Officers' Liability for Eastlight Community Homes50%50%
7 · Insurance and related services for Alternative Risk Finance for Eastlight Community Homes50%50%
Lot distribution rule: The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Lots 1-7 will be individually evaluated and multiple awards may result. Where the respondee is an insurance Broker, it may choose to place the insurance(s) required within each Lot with different insurers at it's discretion, but full details of the risk carrier(s) will be required
What this means for your bid
  • Price carries 50–60 points depending on the lot; most lots put it at 50 points.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
25 Sept 2025, 10:34 BST
Last source update
30 Apr 2026, 17:49 BST
Award evaluation window
Submission end – 5 Feb 2026
FTS notice number
2025/S 000-059544
Latest notice
Contract details notice (UK7)
Classification (CPV)
Insurance claims adjustment servicesInsurance servicesLiability insurance servicesMotor vehicle insurance servicesProfessional liability insurance servicesRisk management insurance services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-05a1ba Find a Tender
How it runs

The procedure will consist a multi stage procurement, covering a conditions of participation stage and three stages contained within the tendering period, allowing for shortlisting of suppliers at each round. The high level weightings apportioned to this procurement consists of 50% Cost / 50% Quality.

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup
Requests to participate (first stage)
20 Oct 2025, 00:00 BST
Submission deadline
20 Oct 2025, 00:00 BST
Clarification deadline
20 Oct 2025, 00:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Please submit via Delta portal: www.delta-esourcing.com/respond/6QA5R79354 ↗

Timeline

25 Sept 2025 → 30 Apr 2026 · 8 dates
  1. Tender notice published395 days ago
    25 Sept 2025, 10:34 BST
  2. Clarification questions by370 days ago
    20 Oct 2025, 00:00 BST
  3. Submission deadline370 days ago
    20 Oct 2025, 00:00 BST
  4. Award decision expected by261 days ago
    5 Feb 2026, 23:59 GMT
  5. Assessment summaries sent237 days ago
    2 Mar 2026
  6. Standstill ends211 days ago
    27 Mar 2026, 23:59 GMT
  7. Contract starts208 days ago
    31 Mar 2026, 00:00 BST
  8. Latest notice published178 days ago
    30 Apr 2026, 17:49 BST

Notice history

5 events · 3 releases on Find a Tender · since 25 Sept 2025
  1. Tender notice published
    25 Sept 2025, 10:34 BST
    UK4
  2. Contract award notice published
    17 Mar 2026, 11:14 GMT
    UK6
  3. Status changed to complete
    17 Mar 2026, 11:14 GMT
  4. Contract signature expected
    31 Mar 2026, 23:59 BST
    scheduled
  5. Contract details notice published
    30 Apr 2026, 17:49 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 5
Awarded value (inc. VAT) £9,405,0005 awards inc. VAT; no net value published
Bids received 21
Named bidders 1published on the award notice
Contracts signed 5latest 31 Mar 2026
Awarded toValueDateStatus
Lot 1 · Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Eastlight Community Homes1 award
Marsh Ltd1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: Eastlight Community Homes will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.£8,200,000 inc. VAT12 Feb 2026Awarded
Lot 2 · Insurance and related services for Motor vehicle risks (possibly including Motor Legal Expenses and Occasional Business Use) for Eastlight Community Homes1 award
Marsh Ltd1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: Eastlight Community Homes will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.£790,000 inc. VAT12 Feb 2026Awarded
Lot 3 · Insurance and related services associated with Cyber for Eastlight Community Homes1 award
Advisory insurance brokers1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: Eastlight Community Homes will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.£170,000 inc. VAT12 Feb 2026Awarded
Lot 5 · Insurance and related services associated with Terrorism and/or Political Violence (Non Pool Re) for Eastlight Community Homes1 award
Jensten Insurance Brokers (London & SE) Limited1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: Eastlight Community Homes will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.£120,000 inc. VAT12 Feb 2026Awarded
Lot 6 · Insurance and related services associated with Directors and Officers' Liability for Eastlight Community Homes1 award
Advisory insurance brokers1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: Eastlight Community Homes will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.£125,000 inc. VAT12 Feb 2026Awarded

Contracts

  • Contract 1 · Marsh Ltd

    Signed
    31 Mar 2026
    Value
    £8,200,000 inc. VAT
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
    Status
    active
    Extensions
    Eastlight Community Homes will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.

  • Contract 2 · Marsh Ltd

    Signed
    31 Mar 2026
    Value
    £790,000 inc. VAT
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
    Status
    active
    Extensions
    Eastlight Community Homes will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.

  • Contract 3 · Advisory insurance brokers

    Signed
    31 Mar 2026
    Value
    £170,000 inc. VAT
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
    Status
    active
    Extensions
    Eastlight Community Homes will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.

  • Contract 4 · Jensten Insurance Brokers (London & SE) Limited

    Signed
    31 Mar 2026
    Value
    £120,000 inc. VAT
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
    Status
    active
    Extensions
    Eastlight Community Homes will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.

  • Contract 5 · Advisory insurance brokers

    Signed
    31 Mar 2026
    Value
    £125,000 inc. VAT
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
    Status
    active
    Extensions
    Eastlight Community Homes will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Eastlight Community Homes1final-stage tenders · 4 at stage one00—
2 · Insurance and related services for Motor vehicle risks (possibly including Motor Legal Expenses and Occasional Business Use) for Eastlight Community Homes5final-stage tenders00—
3 · Insurance and related services associated with Cyber for Eastlight Community Homes5final-stage tenders00—
5 · Insurance and related services associated with Terrorism and/or Political Violence (Non Pool Re) for Eastlight Community Homes5final-stage tenders00—
6 · Insurance and related services associated with Directors and Officers' Liability for Eastlight Community Homes5final-stage tenders00—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

3 public bodies on the notice

Eastlight Community Homes

Contracting authorityPublic authority - sub-central government GB-PPON: PDRZ-7469-PLCL Eastlight House, Charter Way, Braintree, East of England, CM77 8FGContact name, email, phone

Other public bodies

Bidders & participating suppliers

3 commercial parties on the notice

Official documents & specifications (11)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
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  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
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