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Published 7 Oct 2021, 18:15 BST

Official UK procurement notice

Provision of Insurance and related services to Abri

Official notice

Authority: The Swaythling Housing Society t/a Abri

6 lotsServicesCompetitive procedure with negotiationMax 6 lots to bidMax 5 lots per supplier
Sectors: Financial and insurance services (66) Delivery: UK
Published estimate£11,062,000total for 6 lots
Submissions closed 16 Nov 2021
Lots 6max 5 won per supplier · max 6 to bid
Contract term 3 yrsends 30 Jun 2025 · extension options published · starts 1 Jul 2022

What is being bought6 lots · detail below

Published requirement description

Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Abri

  • Recurrence: Between 3 or 5 years from the date of this Notice

CPV: Contractor's all-risk insurance services · Damage or loss insurance services · Financial and insurance services · Financial loss insurance services · Fire insurance services · General liability insurance services · Insurance brokerage and agency services · Insurance claims adjustment services · Insurance services · Legal expenses insurance services · Liability insurance services · Motor vehicle insurance services · +5 more

Lots and requirements (6)Procurement structure

6 lots · all with a published value (£22,324,000 together) · a supplier may bid for at most 6 and win at most 5 of them
Lot #1Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by AbriRenewal 3 yrsPublished value£7,700,000

A programme of General (non-life) insurance and related services for Abri, excluding Motor fleet risks (see Lot 2), Cyber (see Lot 3), Terrorism Insurance (see Lot 4) and D&O Liability (see Lot 5).

The programme will require Insurance and related services for risks that may include but not be limited to: property damage and business interruption, employers, public, products and property owners liability, business combined/office, money, all risks, computer, contract works, group personal accident, professional indemnity, fidelity guarantee/crime and employment practices liability. This list is to be decided at the sole discretion of Abri. Additional information: For more information about this opportunity, please visit the in-Tend Portal via: in-tendhost.co.uk/abri/aspx/Home ↗

Contract period: 1 Jul 2022 – 30 Jun 2025 (3 yrs)
Delivery: UK · UNITED KINGDOM
Extensions: Abri will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. . · Abri will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66513100 Legal expenses insurance services66513200 Contractor's all-risk insurance services66515000 Damage or loss insurance services66515100 Fire insurance services66515200 Property insurance services66515410 Financial loss insurance services
Lot #2Insurance and related services for Motor vehicle risks (possibly including Motor Legal Expenses and Occasional Business Use)Renewal 3 yrsPublished value£2,900,000

Insurance and related services for motor vehicle risks (possibly including Motor legal expenses and Occasional business use extensions). Additional information: As stated in the Tender documentation.

For more information about this opportunity, please visit the in-Tend Portal via: in-tendhost.co.uk/abri/aspx/Home ↗

Contract period: 1 Jul 2022 – 30 Jun 2025 (3 yrs)
Delivery: UK · UNITED KINGDOM
Extensions: Abri will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. · Abri will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years, subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66514110 Motor vehicle insurance services66516100 Motor vehicle liability insurance services66517300 Risk management insurance services66518000 Insurance brokerage and agency services
Lot #3Insurance and related services associated with Cyber risks for AbriRenewal 3 yrsPublished value£105,000

Insurance and related services associated with Cyber risks for Abri. Additional information: For more information about this opportunity, please visit the in-Tend Portal via: in-tendhost.co.uk/abri/aspx/Home ↗

Contract period: 1 Jul 2022 – 30 Jun 2025 (3 yrs)
Delivery: UK · UNITED KINGDOM
Extensions: Abri will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. · Abri will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66000000 Financial and insurance services66510000 Insurance services66515000 Damage or loss insurance services66517300 Risk management insurance services66518000 Insurance brokerage and agency services
Lot #4Insurance and related services associated with Terrorism Risks for AbriRenewal 3 yrsPublished value£450,000

Insurance and related services associated with Terrorism risks for Abri. Additional information: For more information about this opportunity, please visit the in-Tend Portal via: in-tendhost.co.uk/abri/aspx/Home ↗

Contract period: 1 Jul 2022 – 30 Jun 2025 (3 yrs)
Delivery: UK · UNITED KINGDOM
Extensions: Abri will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with an option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to service, performance and cost. · Abri will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66000000 Financial and insurance services66510000 Insurance services66516000 Liability insurance services66517300 Risk management insurance services66518000 Insurance brokerage and agency services
Lot #5Insurance and related services associated with Directors and Officers' LiabilityRenewal 3 yrsPublished value£107,000

Insurance and related services associated with Excess Directors and Officers' Liability risks for Abri. Additional information: To respond to this opportunity please visit the in-Tend portal via: in-tendhost.co.uk/abri/aspx/Home ↗

Contract period: 1 Jul 2022 – 30 Jun 2025 (3 yrs)
Delivery: UK · UNITED KINGDOM
Extensions: Abri will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. · Abri will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66510000 Insurance services66516000 Liability insurance services66516500 Professional liability insurance services66517300 Risk management insurance services66518300 Insurance claims adjustment services
Lot #6Insurance and related services associated for AbriRenewal 3 yrsPublished value£11,062,000

Insurance and related services associated for Abri. This is an optional lot combining all of the Lots as previously listed (Lots 1 - 5). This lot is an optional lot, which can be awarded or not awarded at the sole discretion of Abri, depending on Abri requirements. Additional information: To respond to this opportunity please click here: in-tendhost.co.uk/abri/aspx/Home ↗

Contract period: 1 Jul 2022 – 30 Jun 2025 (3 yrs)
Delivery: UK · UNITED KINGDOM
Extensions: Abri will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. · Abri will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66510000 Insurance services66517300 Risk management insurance services66518300 Insurance claims adjustment services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: Lots 1-6 will be individually evaluated and multiple awards may result. Where the respondee is an insurance Broker, it may choose to place the insurance(s) required within each Lot with different insurers at it's discretion, but full details of the risk carrier(s) will be required.
Conditions of participation4
  • Suitability

    Potential suppliers will be required to provide an overview of services provided to property owners, public sector organisations, social landlords or other relevant organisations over the past 5 years, plus details of 3 clients currently receiving similar services. Potential suppliers will be asked to evidence permissions by the FCA, PRA or other appropriate regulatory authority indicating the types of insurance/service the bidder is authorised to arrange or provide.

  • Economic & financial standing

    The tender documents will require providers to produce financial information in relation to the type of services offered, including but not limited to 3 years reports and accounts.

    Minimum: The financial ability to deliver the programme, including Insurers with a minimum rating of ‘BBB’ from standard and poor, ‘B++’ from A M best, or an equivalent rating by an independent and reputable credit rating agency and approved by the bidder’s market security committee. In t…
  • Technical & professional ability

    The tender documents will require providers to detail their relevant professional experience, resource,skills,qualifications and quality control practices.

  • Technical & professional ability

    For Insurance services, Insurers authorised under the Financial services and Markets Act 2000, Insurance Companies Act 1982 (and any other statutory modifications there of) and regulated by the Prudential regulation authority, UK Financial conduct authority, or equivalent in another member state of the European economic area. Insurance brokers registered with and regulated by the Financial conduct authority.

Staff
Names and qualifications of delivery staff must be submitted

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Competitive procedure with negotiation
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · Between 3 or 5 years from the date of this Notice
First published
7 Oct 2021, 18:15 BST
Last source update
7 Oct 2021, 18:15 BST
Authority reference
P/RAD0833/2021
FTS notice number
2021/S 000-025108
Classification (CPV)
Contractor's all-risk insurance servicesDamage or loss insurance servicesFinancial and insurance servicesFinancial loss insurance servicesFire insurance servicesGeneral liability insurance servicesInsurance brokerage and agency servicesInsurance claims adjustment servicesInsurance servicesLegal expenses insurance services
+7 moreLiability insurance servicesMotor vehicle insurance services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-02e982 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment
Review and risk notes
Review procedure

The Contracting Authority will enter into this contract following a 10 calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. Bidders should note that for reasons of confidentiality, full Tender information will be made available only to those bidders that are selected to proceed to the ITT Stage. Sufficient detail is provided within this Notice, the SQ and via the Authority's e-procurement portal to enable the Bidder to decide whether or not to participate in this process. At the ITT stage, all respondents will be required to detail your proposed insurance wordings and provide details of relevant experience of all account servicing, claims handling and risk management staff. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=559712790 GO Reference: GO-2021107-PRO-19036674

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
16 Nov 2021, 17:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/abri/aspx/Home ↗

Timeline

7 Oct 2021 → 1 Jul 2022 · 5 dates
  1. Notice published
    7 Oct 2021, 18:15 BST
  2. Submission deadline
    16 Nov 2021, 17:00 GMT
  3. Invitations to tender expected
    1 Dec 2021
  4. Bids must remain valid until
    30 Jun 2022, 23:59 BST
  5. Contract starts
    1 Jul 2022, 00:00 BST

Contracting authority & participating public bodies

The Swaythling Housing Society t/a Abri

Contracting authorityBody governed by public lawHousing and community amenities Collins House, Bishopstoke Rd, Eastleigh, UK, SO50 6ADContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The Cabinet OfficeReview contact point LondonContact phone
  • The High Court of England and WalesReview body LondonContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.