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AwardedFind a Tender · award

Provision of Independent Technical Security Consultancy Services

Buyer: National Galleries of Scotland →

BuyerNational Galleries of Scotland
StatusAwarded
DeadlineNot published
ValueValue not published
Published22 Mar 2024

What is being bought

National Galleries Scotland (NGS) “The Authority” wish to award a contract for the Provision of Independent Technical Security Consultancy Services to a single Consultant. The objective of the tender is to contract a Technical Security Expert to develop a technical specification roadmap that enables NGS to develop and deliver an updated and integrated security infrastructure, with adaptive functionality taking into account anticipated developments within the security systems industry. The security infrastructure should provide an efficient and effective security system for NGS that minimizes downtime of existing systems and ensures the safety and security of NGS's assets and personnel. The contract scope includes an initial contract Phase 1 with an optional Phase 2 to be commissioned at NGS’ discretion. For full details of the Contract Requirements please refer to the Tender and Contract documents. The Contractor must have a clear understanding of the contract requirements and the organisational needs of NGS. There is no commitment to a minimum spend over the duration of the contract. Under this agreement, no minimum spend is guaranteed. There is no commitment to a minimum level of work over the duration of the contract. Under this agreement, no minimum level of work is guaranteed. The agreement will be non-exclusive i.e., NGS reserves the right, in certain circumstances, to procure out with the Contract Agreement, as and when required. In the event of unsatisfactory performance by the successful Contractor and the termination of the contract by either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Contractors.

Delivery location

UKM75

Categories

Systems consultancy services 72246000Security services 79710000Systems and technical consultancy services 72220000

Lot details

Lot 1

The procurement will be conducted through the use of the Open (single stage) procedure. Bidders must complete and return an SPD (Scotland) form along with their tender submission. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. It is a requirement that the Service Provider as a minimum, hold or commit to obtain prior to the award of contract a valid Cyber Essentials Basic Certificate (or equivalent) in place throughout the duration of the contract. For further information please refer to the tender and contract documents. Baseline Personnel Security Standards are required under the contract. All operatives who will be working on NGS sites will be required to hold valid basic disclosure certification. Additional information: The top three highest scoring Tenderers (price & quality combined score) will be invited to attend a meeting with the Tender Quality Evaluation Panel during the week commencing 11th December 2023 (date may be subject to change). Full details are provided in the Invitation to Tender (ITT) document.

Statuscancelled

Award criteria
Quality — 70
price — 30

What is included

ItemCategoryQuantity
1Security services, Systems consultancy servicesNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 72. The category anchor is Systems consultancy services (72246000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 727,2331 median · 15.5 average (2,747 of 7,233 with a bid count)1.9 average (3,266 of 7,233 with named award suppliers)Not published
Same buyer1Not publishedNot publishedNot published
Delivery region: UKM75701 median · 3.7 average (50 of 70 with a bid count)1.3 average (55 of 70 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byGPA
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

009413-2024-K/C/041-1

Statusactive
Value£190,883

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-040c8c
Latest release ID009413-2024
Latest release timestampFri Mar 22 2024 14:23:35 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryservices
Above thresholdNot published
Legal basis32014L0024
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source1
Tender documents in source0
Awards in latest release1
Contracts in latest release1
Parties in latest release3

Notice history

DateEventReference
22 Mar 2024award, contract009413-2024
17 Oct 2023tender030548-2023

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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  "initiationType": "tender"
}
Complete JSON history (2 releases)
22 Mar 2024 · 009413-2024 · award, contract
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17 Oct 2023 · 030548-2023 · tender
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      "startDate": "2023-11-27T12:00:00Z"
    },
    "description": "National Galleries Scotland (NGS) “The Authority” wish to award a contract for the Provision of Independent Technical Security Consultancy Services to a single Consultant.\nThe objective of the tender is to contract a Technical Security Expert to develop a technical specification roadmap that enables NGS to develop and deliver an updated and integrated security infrastructure, with adaptive functionality taking into account anticipated developments within the security systems industry. The security infrastructure should provide an efficient and effective security system for NGS that minimizes downtime of existing systems and ensures the safety and security of NGS's assets and personnel.\nThe contract scope includes an initial contract Phase 1 with an optional Phase 2 to be commissioned at NGS’ discretion.\nFor full details of the Contract Requirements please refer to the Tender and Contract documents.\nThe Contractor must have a clear understanding of the contract requirements and the organisational needs of NGS.\nThere is no commitment to a minimum spend over the duration of the contract. Under this agreement, no minimum spend is guaranteed.\nThere is no commitment to a minimum level of work over the duration of the contract. Under this agreement, no minimum level of work is guaranteed.\nThe agreement will be non-exclusive i.e., NGS reserves the right, in certain circumstances, to procure out with the Contract Agreement, as and when required.\nIn the event of unsatisfactory performance by the successful Contractor and the termination of the contract by either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Contractors.",
    "tenderPeriod": {
      "endDate": "2023-11-27T12:00:00Z"
    },
    "communication": {
      "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk"
    },
    "contractTerms": {
      "performanceTerms": "As detailed in the contract."
    },
    "hasRecurrence": false,
    "classification": {
      "id": "72220000",
      "scheme": "CPV",
      "description": "Systems and technical consultancy services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "durationInDays": 180
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "Q4A1a 'Enrolment in a Relevant Professional Register', Q4A.2a 'Authorisation of Particular Organisation Needed' and Q4A.2b'Membership of a Particular Organisation Needed' have been included in the SPD. Bidders must confirm whether this is applicable to them.\nIf applicable, each question will be scored on a Pass/Fail basis. If the Bidder is required by their country of establishment, to have enrolment in a Professional Register, authorisation and/or membership of a particular organisation that the Bidder has not attained, the response will be deemed a 'Fail'. Any Bidder scoring a 'Fail' mark will be disqualified from the competition."
        },
        {
          "type": "economic",
          "minimum": "Q4B6 (i) Provision of Financial Ratio: Profit before interest and taxation (factual and identified within financial statements. Ratio to be greater than 1GBP. Bidders are to submit evidence of calculation.\nQ4B6 (ii) Provision of Financial Ratio: Net Current Assets (current assets divided by current liabilities). Ratio to be greater than 1:1 i.e. must be positive. Bidders are to submit evidence of calculation.\nQ4B6 (iii) Bidders shall include copies of their filed accounts (full details provided with in the online SPD).\nQ4B6 (iv) Parent Company Guarantee or Performance Bond (full details provided with in the online SPD). Requirement only required in the event a Bidder should fail in relation to the financial ratios or be unable to provide any of the information required.",
          "appliesTo": [
            "supplier"
          ],
          "description": "Q4B6 - Other Economic or Financial Requirements."
        },
        {
          "type": "technical",
          "minimum": "Q4D.1 Quality Assurance (including Health & Safety Procedures): all information in regard to minimum level(s) of standards required is contained within the online SPD.\nThis will be scored on a Pass/Fail basis. If the Bidder responds \"No\" the response will be deemed a \"Fail\". Any Bidder scoring a \"Fail\" mark will be disqualified from the competition.\nQ4D.2 Environmental Management: all information in regard to minimum level(s) of standards required is contained within the SPD.\nThis will be scored on a Pass/Fail basis. If the Bidder responds \"No\" the response will be deemed a \"Fail\". Any Bidder scoring a \"Fail\" mark will be disqualified from the competition.",
          "appliesTo": [
            "supplier"
          ],
          "description": "Q4D.1 Quality Assurance (including Health & Safety Procedures) & Q4D.2 Environmental Management are included under selection criteria but will be scored on a Pass/Fail basis, as detailed below."
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-3913",
      "name": "National Galleries of Scotland",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UKM75",
        "locality": "Edinburgh",
        "postalCode": "EH4 3DS",
        "countryName": "United Kingdom",
        "streetAddress": "National Galleries of Scotland, 73 Belford Road"
      },
      "details": {
        "url": "http://www.nationalgalleries.org",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11042",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "08",
            "scheme": "COFOG",
            "description": "Recreation, culture and religion"
          }
        ]
      },
      "identifier": {
        "legalName": "National Galleries of Scotland"
      },
      "contactPoint": {
        "url": "https://www.publiccontractsscotland.gov.uk",
        "name": "George Tsistrakis",
        "email": "gtsistrakis@nationalgalleries.org",
        "telephone": "+44 1316246374"
      }
    },
    {
      "id": "GB-FTS-10275",
      "name": "Edinburgh Sheriff Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "EDINBURGH",
        "postalCode": "EH1 1LB",
        "countryName": "United Kingdom",
        "streetAddress": "Sheriff Court House, 27 Chambers Street"
      },
      "details": {
        "url": "https://www.scotcourts.gov.uk/the-courts/court-locations/edinburgh-sheriff-court-and-justice-of-the-peace-court"
      },
      "identifier": {
        "legalName": "Edinburgh Sheriff Court"
      }
    }
  ],
  "language": "en",
  "description": "National Galleries Scotland reserves the right to cancel the procurement at any time and not award a Contract. The expenditure, work or effort undertaken by Bidders prior to the Award of Contract is accordingly a matter solely for the commercial judgement of Bidders. Late SPDs and/or tender submissions may not be considered by National Galleries Scotland.\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=747685.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\n(SC Ref:747685)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=747685",
  "initiationType": "tender"
}