Official UK procurement notice
Provision of Independent Technical Security Consultancy Services
Authority: National Galleries of Scotland
What is being bought
Published requirement descriptionNational Galleries Scotland (NGS) “The Authority” wish to award a contract for the Provision of Independent Technical Security Consultancy Services to a single Consultant.
The objective of the tender is to contract a Technical Security Expert to develop a technical specification roadmap that enables NGS to develop and deliver an updated and integrated security infrastructure, with adaptive functionality taking into account anticipated developments within the security systems industry. The security infrastructure should provide an efficient and effective security system for NGS that minimizes downtime of existing systems and ensures the safety and security of NGS's assets and personnel.
The contract scope includes an initial contract Phase 1 with an optional Phase 2 to be commissioned at NGS’ discretion.
For full details of the Contract Requirements please refer to the Tender and Contract documents.
The Contractor must have a clear understanding of the contract requirements and the organisational needs of NGS.
There is no commitment to a minimum spend over the duration of the contract. Under this agreement, no minimum spend is guaranteed.
There is no commitment to a minimum level of work over the duration of the contract. Under this agreement, no minimum level of work is guaranteed.
The agreement will be non-exclusive i.e., NGS reserves the right, in certain circumstances, to procure out with the Contract Agreement, as and when required.
In the event of unsatisfactory performance by the successful Contractor and the termination of the contract by either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Contractors.
CPV: Security services · Systems and technical consultancy services · Systems consultancy services
The lotProcurement structure
single lot · no lot value publishedLot #1The procurement will be conducted through the use of the Open (single stage) procedureAwarded
The procurement will be conducted through the use of the Open (single stage) procedure.
Bidders must complete and return an SPD (Scotland) form along with their tender submission.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
It is a requirement that the Service Provider as a minimum, hold or commit to obtain prior to the award of contract a valid Cyber Essentials Basic Certificate (or equivalent) in place throughout the duration of the contract. For further information please refer to the tender and contract documents.
Baseline Personnel Security Standards are required under the contract. All operatives who will be working on NGS sites will be required to hold valid basic disclosure certification. Additional information: The top three highest scoring Tenderers (price & quality combined score) will be invited to attend a meeting with the Tender Quality Evaluation Panel during the week commencing 11th December 2023 (date may be subject to change). Full details are provided in the Invitation to Tender (ITT) document.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30
- Suitability
Q4A1a 'Enrolment in a Relevant Professional Register', Q4A.2a 'Authorisation of Particular Organisation Needed' and Q4A.2b'Membership of a Particular Organisation Needed' have been included in the SPD. Bidders must confirm whether this is applicable to them.
If applicable, each question will be scored on a Pass/Fail basis. If the Bidder is required by their country of establishment, to have enrolment in a Professional Register, authorisation and/or membership of a particular organisation that the Bidder has not attained, the response will be deemed a 'Fail'. Any Bidder scoring a 'Fail' mark will be disqualified from the competition.
- Economic & financial standing
Q4B6 - Other Economic or Financial Requirements.
Minimum: Q4B6 (i) Provision of Financial Ratio: Profit before interest and taxation (factual and identified within financial statements. Ratio to be greater than 1GBP. Bidders are to submit evidence of calculation. Q4B6 (ii) Provision of Financial Ratio: Net Current Assets (current assets… - Technical & professional ability
Q4D.1 Quality Assurance (including Health & Safety Procedures) & Q4D.2 Environmental Management are included under selection criteria but will be scored on a Pass/Fail basis, as detailed below.
Minimum: Q4D.1 Quality Assurance (including Health & Safety Procedures): all information in regard to minimum level(s) of standards required is contained within the online SPD. This will be scored on a Pass/Fail basis. If the Bidder responds "No" the response will be deemed a "Fail". Any …
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 17 Oct 2023, 08:44 BST
- Last source update
- 22 Mar 2024, 14:23 GMT
- Award evaluation window
- 27 Nov 2023 – …
- Authority reference
K/C/041- FTS notice number
2024/S 000-009413- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-040c8cFind a Tender
- Performance terms
As detailed in the contract.
Publisher note: National Galleries Scotland reserves the right to cancel the procurement at any time and not award a Contract. The expenditure, work or effort undertaken by Bidders prior to the Award of Contract is accordingly a matter solely for the commercial judgement of Bidders. Late SPDs and/or tender submissions may not be considered by National Galleries Scotland. (SC Ref:761863)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 27 Nov 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 27 Nov 2023, 12:00 GMT
Timeline
27 Nov 2023 → 22 Mar 2024 · 3 dates- Submission deadline27 Nov 2023, 12:00 GMT
- Bids opened27 Nov 2023, 12:00 GMT
- Notice published22 Mar 2024, 14:23 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete22 Mar 2024, 14:23 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| OVE ARUP & PARTNERS LIMITED | £190,883 † | — | Awarded |
Contracts
Contract 009413-2024-K/C/041-1 · OVE ARUP & PARTNERS LIMITED
- Signed
- 19 Mar 2024
- Value
- £190,883
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 5 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Ove Arup and Partners LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.