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Published 9 Dec 2024, 11:05 GMT

Official UK procurement notice

Provision of HR, Payroll, Recruitment, Staff Rota, Performance & Attendance Management Software with Self-service, Reporting and Analytics

Official notice

Authority: Eildon Housing Association (Housing)

ServicesOpen procedure
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: Scotland (UKM91)
Published estimate£550,000exc. VAT
Submissions closed 22 Jan 2025

What is being bought

Published requirement description

Eildon are looking to secure a single supply partner of HR, payroll and workforce software

CPV: Time accounting or human resources software development services · Time accounting or human resources software package

The lotProcurement structure

single lot · no lot value published
Lot #1Eildon are looking to secure a single supply partner of HR, payroll and workforce…CancelledRenewal

Eildon are looking to secure a single supply partner of HR, payroll and workforce software to:

  • Meet our full business requirements as detailed in Eildon HL Requirements Spec v0.1.xlsx
  • Through the provision, configuration and implementation of at least 3 environments, Test, Train and Live
  • Meet cloud security principles, such as secure by design;
  • Be available 24/7, fast and responsive with a 99.9% up time track record;
  • Hold Eildon’s data in line with UK GDPR;
  • Provide a professional and responsive implementation and a post implementation managed support service and service helpdesk including the management of upgrades/change requests.
  • Provide proactive account management
  • Partner with. One who has good leadership and a clear investment strategy based on developing the solution for its customers.
  • Provide relevant training and support for administrators, including training manuals and user guides.
Delivery: Scotland
Extensions: option to extend two times 12 months at Eildon's discretion.Variant bids: not allowed
48450000 Time accounting or human resources software package

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Method Statement: 70%
  • price: 30%
Published award criteria (2)
  • Method Statement: 70
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
9 Dec 2024, 11:05 GMT
Last source update
1 May 2025, 10:32 BST
Award evaluation window
22 Jan 2025 – …
FTS notice number
2025/S 000-018300
Classification (CPV)
Time accounting or human resources software development servicesTime accounting or human resources software package
Delivery area
Scotland (UKM91)
Official registry OCID
ocds-h6vhtk-04c588 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:797671)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
22 Jan 2025, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
22 Jan 2025, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

22 Jan 2025 → 1 May 2025 · 4 dates
  1. Submission deadline
    22 Jan 2025, 12:00 GMT
  2. Bids opened
    22 Jan 2025, 12:00 GMT
  3. Bids must remain valid until
    31 Mar 2025, 23:59 BST
  4. Notice published
    1 May 2025, 10:32 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to cancelled
    1 May 2025, 10:32 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1

1 further award records carry no date or value.

Contracting authority & participating public bodies

Eildon Housing Association

Contracting authorityHousingBody governed by public lawHousing and community amenities The Weaving Shed, Ettrick Mill, Dunsdale Road, Selkirk, Scotland, TD7 5EBContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Selkirk Sheriff CourtReview body Selkirk

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria