Official UK procurement notice
Provision of Hotel Boking Services
Authority: University of the Highlands and Islands (Education)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe Contractor shall be required to provide internet coverage for the University, and afford ‘guests’ the ability to book a room via direct bookings and online travel agents.
The Contractor shall be responsible for managing online booking services on behalf of the University. Responsibilities shall include, but shall not be limited to:
- Updating of rates (only when requested by the University) and availability
- Advertising promotions
- Content management
- Dealing with guest requests and providing phone support
- Liaise with all Booking Channels and report no shows and cancellations to avoid excess commission charges
- Facilitating and processing all guest payments on behalf of the University and facilitating the transfer of funds to a nominated bank account by the University
- Providing accurate information to all guests in relation to facilities at the property (such as, but not limited to: check-in/out times, reception opening hours and payment information).
- Liaise with the University throughout the process from point of referral through to the Guest check in
- Recurrence: 60 month
CPV: Accommodation services · Hotel accommodation services · Hotel services · Other hotel services
The lotProcurement structure
single lot · no lot value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 40%
- price: 60%
Published award criteria (2)
- Technical: 40
- Price: 60
- Economic & financial standing
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Minimum level(s) of standards required:
- Employer's (Compulsory) Liability Insurance = GBP 5 Million
- Product Liability Insurance = GBP 5 Million
- Public Liability Insurance = GBP 5 Million
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 60 month
- First published
- 15 Dec 2022, 16:28 GMT
- Last source update
- 1 Feb 2024, 08:36 GMT
- Award evaluation window
- 8 May 2023 – …
- Authority reference
UHI-RES-27043- FTS notice number
2024/S 000-003289- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0391a3Find a Tender
Publisher note: This is a Contract AWARD Notice and as such the procurement process is complete. (SC Ref:751291)
How it was run
Official notice- Submission deadline
- 8 May 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 8 May 2023, 12:00 BST
Timeline
8 May 2023 → 1 Feb 2024 · 3 dates- Submission deadline8 May 2023, 12:00 BST
- Bids opened8 May 2023, 12:00 BST
- Notice published1 Feb 2024, 08:36 GMT
Notice history
9 events · 5 releases on Find a Tender · since 5 Apr 2023- Status changed to cancelled5 Apr 2023, 13:45 BST
- Published value published: £250,0006 Apr 2023, 14:37 BST
- Status changed to active6 Apr 2023, 14:37 BST
- Deadline moved to 8 May 2023, 12:00 BST6 Apr 2023, 14:37 BST+109 days · was 19 Jan 2023, 12:00 GMT
- Buyer details updated6 Apr 2023, 14:37 BST
- Status changed to cancelled8 Aug 2023, 09:41 BST
- Buyer details updated8 Aug 2023, 09:41 BST
- Status changed to complete1 Feb 2024, 08:36 GMT
- Buyer details updated1 Feb 2024, 08:36 GMT
Routine re-releases (5)
- 2023-04: 1 release · 5 Apr 2023
- 2022-12: 1 release · 15 Dec 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| City Room RentalsSME | £273,462 † | — | Awarded |
2 further award records carry no date or value.
Contracts
Contract 003289-2024-UHI-RES-27043-1 · City Room RentalsSME
- Signed
- 31 May 2023
- Value
- £273,462
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| The Contractor shall be required to provide internet coverage for the University, and… | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| Whole notice | — | — | — | £273,462 – £273,462 |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- UHI Executive OfficeContracting authorityCentral purchasing bodyBody governed by public lawEducation
Dispute resolution & review bodies
- Inverness Sheriff & Justice of the Peace CourtReview body
- The Inverness Justice CentreReview body
Bidders & participating suppliers
1 commercial party on the notice- City Room RentalsAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.