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Official procurement procedure

Provision of Hotel Boking Services

Accommodation services
Hotel accommodation services
Hotel services
+1 more
Scotland (UKM6)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: University of the Highlands and Islands: "Provision of Hotel Boking Services". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityUniversity of the Highlands and IslandsScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: University of the Highlands and Islands
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for University of the Highlands and Islands. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
1.9Bids / Report
66.7% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 12 active published awards; 12 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityUniversity of the Highlands and Islands
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published1 Feb 2024, 08:36 GMT
Last source update1 Feb 2024, 08:36 GMT
Recurring procurementNot published
ClassificationAccommodation services, Hotel accommodation services, Hotel services, Other hotel services
Delivery area
Scotland (UKM6)
OCIDocds-h6vhtk-0391a3
What is being bought
The Contractor shall be required to provide internet coverage for the University, and afford ‘guests’ the ability to book a room via direct bookings and online travel agents. The Contractor shall be responsible for managing online booking services on behalf of the University. Responsibilities shall include, but shall not be limited to: - Updating of rates (only when requested by the University) and availability - Advertising promotions - Content management - Dealing with guest requests and providing phone support - Liaise with all Booking Channels and report no shows and cancellations to avoid excess commission charges - Facilitating and processing all guest payments on behalf of the University and facilitating the transfer of funds to a nominated bank account by the University - Providing accurate information to all guests in relation to facilities at the property (such as, but not limited to: check-in/out times, reception opening hours and payment information). - Liaise with the University throughout the process from point of referral through to the Guest check in
What changed
From the official release history
  1. Status changed to complete
    1 Feb 2024, 08:36 GMT
  2. Official notice release published
    1 Feb 2024, 08:36 GMT
  3. Buyer information updated
    1 Feb 2024, 08:36 GMT
  4. tender value changed
    8 Aug 2023, 09:41 BST
  5. Status changed to cancelled
    8 Aug 2023, 09:41 BST
  6. Official notice release published
    8 Aug 2023, 09:41 BST
  7. Submission deadline changed to published date
    8 Aug 2023, 09:41 BST
  8. Buyer information updated
    8 Aug 2023, 09:41 BST
  9. Published value updated to £250,000
    6 Apr 2023, 14:37 BST
  10. Status changed to active
    6 Apr 2023, 14:37 BST
  11. Official notice release published
    6 Apr 2023, 14:37 BST
  12. Submission deadline changed to 8 May 2023, 12:00 BST
    6 Apr 2023, 14:37 BST
  13. Buyer information updated
    6 Apr 2023, 14:37 BST
  14. Status changed to cancelled
    5 Apr 2023, 13:45 BST
  15. Official notice release published
    5 Apr 2023, 13:45 BST
  16. Submission deadline changed to published date
    5 Apr 2023, 13:45 BST
  17. Status changed to active
    15 Dec 2022, 16:28 GMT
  18. Official notice release published
    15 Dec 2022, 16:28 GMT
  19. Submission deadline changed to 19 Jan 2023, 12:00 GMT
    15 Dec 2022, 16:28 GMT
  20. Buyer information updated
    15 Dec 2022, 16:28 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    The Contractor shall be required to provide internet coverage for the University, and afford ‘guests’ the ability to book a room via direct bookings and online travel agents. The Contractor shall be responsible for managing online booking services on behalf of the University. Responsibilities shall include, but shall not be limited to: - Updating of rates (only when requested by the University) and availability - Advertising promotions - Content management - Dealing with guest requests and providing phone support - Liaise with all Booking Channels and report no shows and cancellations to avoid excess commission charges - Facilitating and processing all guest payments on behalf of the University and facilitating the transfer of funds to a nominated bank account by the University - Providing accurate information to all guests in relation to facilities at the property (such as, but not limited to: check-in/out times, reception opening hours and payment information). - Liaise with the University throughout the process from point of referral through to the Guest check in
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    1 Feb 2024, 08:36 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 31 May 2023, 00:00 BST · £273,462
Commercial outcome and competition
Awards
City Room Rentals
Not published · Not published · active
Contracts
Contract
£273,462 · signed 31 May 2023, 00:00 BST · active
Bid statistics
highestValidBidValue: 273462.05
lowestValidBidValue: 273462.05
bids: 1 (lot 1)
electronicBids: 1 (lot 1)
foreignBidsFromEU: 0 (lot 1)
foreignBidsFromNonEU: 1 (lot 1)
smeBids: 1 (lot 1)
Buyer and organisations in this procedure

University of the Highlands and Islands

Contracting authority GB-FTS-17902
View buyer profile

  • University of the Highlands and Islands
    buyer
    centralPurchasingBody

    12b Ness Walk, Inverness, UKM6, IV3 5SQ
    julie.fraser@uhi.ac.uk
    +44 1463279000

  • City Room Rentals
    supplier

    22 Stafford Street, Edinburgh, UK, EH3 7BD
    +44 7868234050

  • The Inverness Justice Centre
    reviewBody

    Longman Road, Inverness, IV1 1AH
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published