Official UK procurement notice
Provision of Hard Facilities Management Services for the British Embassy in Washington
Authority: Foreign, Commonwealth and Development Office (Central government)
Sectors: Repair & Maintenance (50)Business Services & Consultancy (79) Delivery: US
Published estimate£4,257,090≈ £851k / year · £4,257,090 inc. VAT · 3 value updates
Submissions closed 20 Jun 2025
Next notice expected 26 May 2025
Contract term 5 yrsup to 6 yrs with extensions · starts 1 Mar 2026
What is being bought
Published requirement descriptionThis procurement is being conducted under the Procurement Act 2023 using the Competitive Flexible Procedure.
This competitive flexible procedure will be conducted is a multi-stage process.
Stage 1: Participation phase (PSQ stage)
Stage 2: ITT Stage
Stage 3: Site Visit
Stage 4: Negotiation
Stage 5: Invitation to Submit Subsequent Tenders
Stage 6: Best and final offers (BAFO)
Stage 7: Award of Final Tender
- The authority expects to re-tender this requirement around 29 Jul 2025, 23:59 BST.
- How the procedure runs: Stage 1: Participation phase (PSQ stage) Stage 2: ITT Stage Stage 3: Site Visit Stage 4: Negotiation Stage 5: Invitation to Submit Subsequent Tenders Stage 6: Best and final offers (BAFO) Stage 7: Award of Final Tender
CPV: Facilities management services · Repair and maintenance services
The lotProcurement structure
single lot · value publishedLot #1Lot 1CancelledRenewalPublished value£4,257,090
- Value
- £4,257,090 exc. VAT · £4,257,090 inc. VAT
- Extensions
- Optional extension 5+1+1 inluded in the original tender. Extensions will be actioned with Supplier and Authority's agreement.
50000000 Repair and maintenance services79993100 Facilities management services
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Qualification — 0.01%
- Technical — 99.99%
Published award criteria (2)
- Qualification — Pass/Fail
- Technical — 100%
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 29 Jul 2025
- First published
- 29 Aug 2025, 17:56 BST
- Last source update
- 29 Aug 2025, 17:56 BST
- Award evaluation window
- Submission end — 28 Jul 2025, 23:59 BST
- Authority reference
CPG/12141/2025- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04f8fcFind a Tender
- How it runs
- Stage 1: Participation phase (PSQ stage) Stage 2: ITT Stage Stage 3: Site Visit Stage 4: Negotiation Stage 5: Invitation to Submit Subsequent Tenders Stage 6: Best and final offers (BAFO) Stage 7: Award of Final Tender
How it was run
Official noticeRun through: Jaggaer · Who buys & how to bid on JAGGAER
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
- Expression of interest (EOI)
- 20 Jun 2025, 23:59 BST
- Submission deadline
- 20 Jun 2025, 23:59 BST
- Clarification deadline
- 3 Jun 2025, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
9 published dates · Europe/London- Planning notice published26 Mar 2025, 14:33 GMT
- Tender notice published26 May 2025, 19:36 BST
- Next notice expected26 May 2025, 23:59 BST
- Clarification questions by3 Jun 2025, 23:59 BST
- Expressions of interest by20 Jun 2025, 23:59 BST
- Submission deadline20 Jun 2025, 23:59 BST
- Award decision expected by28 Jul 2025, 23:59 BST
- Latest notice published393 days ago29 Aug 2025, 17:56 BST
- Contract starts209 days ago1 Mar 2026, 00:00 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecastAwards 1
| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 29 Aug 2025 | CancelledOn behalf of the British Embassy in Washington DC, we regret to inform that ITT_7181 - Provision of Hard Facilities Management Services for the British Embassy in Washington will need to be cancelled and restarted due to the opportunity value being advertised at an underestimated amount. To comply with The Procurement Act 2023 regulations, this means we will have to restart the process with advertising the correct estimated value. As a consequence of this, the FCDO will no longer be proceeding with the current procurement process, however, the procurement for Provision of Hard Facilities Management Services for the British Embassy in Washington will be re-tendered and re-advertised as soon as possible. All bidders participating in the previous tender and any other potential suppliers will be invited to bid again to ensure fairness in the process. We regret the inconvenience which this may cause and highly appreciate the time and effort given in participating in the ITT stage. Kind Regards, AME Procurement Team |
Notice history
13 events · 4 releases on Find a Tender · since 26 Mar 2025- Procurement termination notice published29 Aug 2025, 17:56 BSTUK12
- Published value updated29 Aug 2025, 17:56 BSTwas £4,257,090
- Status changed to cancelled29 Aug 2025, 17:56 BST
- Procurement method changed29 Aug 2025, 17:56 BST
- Buyer details updated29 Aug 2025, 17:56 BST
- Tender notice published26 May 2025, 19:36 BSTUK4
- Published value updated to £4,257,09026 May 2025, 19:36 BSTwas £4,257,090
- Status changed to active26 May 2025, 19:36 BST
- Procurement method changed26 May 2025, 19:36 BST
- Pipeline notice published22 May 2025, 16:42 BSTUK1
- Published value updated to £4,257,09022 May 2025, 16:42 BSTwas £4,257,090
- Status changed to planned22 May 2025, 16:42 BST
- Preliminary market engagement notice published26 Mar 2025, 14:33 GMTUK2
Routine re-releases (4)
- 2025-03: 1 release · 26 Mar 2025
Contracting authority & participating public bodies
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
- Bidding documents and specificationsAccess: Through the Jaggaer e-Portal (ATT1-Cover Letter)
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender