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Published 25 Aug 2023, 18:53 BST

Official UK procurement notice

Provision of Guided Physical Preparation for Royal Navy (RN) and Royal Marines (RM)

Official notice

Authority: Ministry of Defence (Central government)·Consortium: 2 public authorities

ServicesOpen procedure
Sectors: Business Services & Consultancy (79) Delivery: UK
Published estimate£2,000,000≈ £511k / year
Submissions closed 3 Oct 2023awarded 5 Dec 2023
Awarded to HPO Technologies Limited2 awards
Contract term 3 yrs 11 moends 31 Oct 2027 · extension options published · starts 1 Nov 2023

What is being bought

Published requirement description

Provision of Guided Physical Preparation for Royal Navy (RN) and Royal Marine (RM)

CPV: Personnel-training services

The lotProcurement structure

single lot · no lot value published
Lot #1Provision of Guided Physical Preparation for Royal Navy (RN) and Royal Marines (RM)Awarded 3 yrs 11 mo

Provision of Guided Physical Preparation Mobile App for Royal Navy (RN) and Royal Marines (RM)

Contract period: 1 Nov 2023 – 31 Oct 2027 (3 yrs 11 mo)
Delivery: UK
Extensions: Optional extension of 4 x 6 month periods.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
25 Aug 2023, 18:53 BST
Last source update
29 May 2025, 21:39 BST
Award evaluation window
3 Oct 2023 – …
Authority reference
708915452
FTS notice number
2025/S 000-028623
Classification (CPV)
Personnel-training services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-03f74d Find a Tender

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
3 Oct 2023, 10:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
3 Oct 2023, 10:00 BST
Detailed submission instructions & authority contactsFrom official release

www.contract.mod.uk ↗

Timeline

3 Oct 2023 → 29 May 2025 · 4 dates
  1. Submission deadline
    3 Oct 2023, 10:00 BST
  2. Bids opened
    3 Oct 2023, 10:00 BST
  3. Contract starts
    1 Nov 2023
  4. Notice published
    29 May 2025, 21:39 BST

Notice history

3 events · 3 releases on Find a Tender · since 7 Dec 2023
  1. Status changed to complete
    7 Dec 2023, 21:39 GMT
  2. Buyer details updated
    7 Dec 2023, 21:39 GMT
  3. Buyer details updated
    29 May 2025, 21:39 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £3,692,3002 contracts exc. VAT
Bids received 3
Contracts signed 2latest 5 Dec 2023
Awarded toValueDateStatus
HPO Technologies LimitedSME +1 morejoint award——Awarded
HPO Technologies LimitedSMEProvision of Guided Physical Preparation for Royal Navy (RN) and Royal Marine (RM) Candidates——Awarded

Contracts

  • Provision of Guided Physical Preparation for Royal Navy (RN) and Royal Marines (RM) · HPO Technologies LimitedSME +1 more

    Signed
    5 Dec 2023
    Value
    £1,894,300
    Period
    … – 31 Oct 2027
    Status
    active
    • Change The Royal Navy, part of the UK Ministry of Defence (MOD), intends to modify an existing contract with HPO Technologies Limited, under Contract Reference 708915452 for the provision of a mobile application (App) that provides Guided Physical Preparation for Royal Navy (RN) and Royal Marine (RM) Candidates, to include a bespoke extension to the existing Royal Navy App, under the Digital Dolphins Programme, that will enhance candidate engagement and retention. It is considered that the award of the contract modification without prior publication of a contract notice in the UK e-notification service (in accordance with the relevant legislation) is lawful in accordance with regulation 72(1)(b) of the Public Contracts Regulations 2015 (as amended (in particular by Statutory Instrument 2020/1319)) because it constitutes a permitted modification under that regulation. This is because these additional functions have become necessary and to introduce a change of contractor at this stage cannot be made for economic and technical reasons as only HPO Technologies Limited has the necessary technical knowledge and proprietary design information to integrate with the existing mobile application. To introduce a change in Contractor at this stage would cause significant inconvenience, delays, and substantial duplication of cost for the MOD., Need for additional works, services or supplies by the original contractor/concessionaire: The Royal Navy, part of the UK Ministry of Defence (MOD), intends to modify an existing contract with HPO Technologies Limited, under Contract Reference 708915452 for the provision of a mobile application (App) that provides Guided Physical Preparation for Royal Navy (RN) and Royal Marine (RM) Candidates, to include a bespoke extension to the existing Royal Navy App, under the Digital Dolphins Programme, that will enhance candidate engagement and retention. It is considered that the award of the contract modification without prior publication of a contract notice in the UK e-notification service (in accordance with the relevant legislation) is lawful in accordance with regulation 72(1)(b) of the Public Contracts Regulations 2015 (as amended (in particular by Statutory Instrument 2020/1319)) because it constitutes a permitted modification under that regulation. This is because these additional functions have become necessary and to introduce a change of contractor at this stage cannot be made for economic and technical reasons as only HPO Technologies Limited has the necessary technical knowledge and proprietary design information to integrate with the existing mobile application. To introduce a change in Contractor at this stage would cause significant inconvenience, delays, and substantial duplication of cost for the MOD.

  • Provision of Guided Physical Preparation for Royal Navy (RN) and Royal Marine (RM) Candidates · HPO Technologies LimitedSME

    Signed
    5 Dec 2023
    Value
    £1,798,000
    Period
    … – 31 Oct 2027
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids———

Contracting authority & participating public bodies

2 public bodies on the notice

Ministry of Defence

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsDefence NCHQ, Leach Building, Portsmouth, South East, PO2 8BYContact email

Dispute resolution & review bodies

  • MODReview body PortsmouthContact email

Bidders & participating suppliers

3 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.