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Published 7 Sept 2026, 19:11 BST

Official UK procurement notice

Provision of Grounds and Tree Maintenance to the British High Commission Nairobi

Official notice

Authority: Foreign, Commonwealth and Development Office (Central government)

ServicesCompetitive flexible procedureAbove threshold
Sectors: Architecture & Engineering (71) Delivery listed: Kenya (KE)
Published estimate£440,000≈ £147k / year · £510,400 inc. VAT
Submissions closed 5 Oct 2026
Contract term 3 yrsends 28 Feb 2030 · up to 29 Feb 2032 with extensions · starts 1 Mar 2027

What is being bought

Published requirement description

The British High Commission Nairobi requires a full range of gardening, hedge and tree pruning, and landscaping services across its office and residential estate to maintain an acceptable standard. The Contractor must provide a comprehensive grounds maintenance service covering all external soft and hard landscaping, including grassed areas, shrubs and plants, bedding areas, seasonal planting and external planters, hedges and bushes, sweeping of hard landscaped areas, litter picking, cleaning of external signage, and maintenance of officially provided indoor planting. The Contractor will also provide maintenance and pruning of perimeter hedges across the owned residential estate, and gutter cleaning services on request by the Authority during the contract period

  • The authority expects to re-tender this requirement around 7 Aug 2031, 23:59 BST.
  • How the procedure runs: The tender process will be run as follows – Initial outline or draft tenders – Submission of initial tenders to ensure that they satisfy FCDOs requirements, are affordable and manage risks appropriately. Post tender clarification - post-tender clarification for the purposes of verifying the content of final tenders. Post tender negotiation - post-tender negotiation to improve the content of the highest scoring tender.
  • No preliminary market engagement: No preliminary market engagement was conducted, as there was sufficient suppliers identified in the market

CPV: Landscape gardening services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsPublished value£440,000
Contract period: 1 Mar 2027 – 28 Feb 2030 (3 yrs) · up to 29 Feb 2032 with extensionsValue: £440,000 exc. VAT · £510,400 inc. VAT
Delivery listed: Kenya (KE)
Extensions: 24 months subject to satisfactory performance
71421000 Landscape gardening services
Pre-qualification & selection criteria (PQQ)1
  • Economic & financial standing

    Satisfactory completion of all aspects of Qualifications. This includes:

    • Acceptance of FCDO terms and conditions
    • Satisfactory demonstration of financial health. The FCDO reserves the right to seek and act upon independent legal, financial or market advice to corroborate information provided or to assist in its evaluation; (if applicable)
    • Declaration of non-canvassing and collusion
    • Letter and declaration to accompany tenders
    • Evidence of statutory documents (PIN certificate, Valid Tax Compliance Certificate, Certificate of Incorporation, Business Permit, WIBA Insurance

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical: 60%
  • commercial: 40%
Published award criteria (2)
  • Technical
  • commercial
Conditions of participation1
  • Economic & financial standing

    Satisfactory completion of all aspects of Qualifications. This includes:

    • Acceptance of FCDO terms and conditions
    • Satisfactory demonstration of financial health. The FCDO reserves the right to seek and act upon independent legal, financial or market advice to corroborate information provided or to assist in its evaluation; (if applicable)
    • Declaration of non-canvassing and collusion
    • Letter and declaration to accompany tenders
    • Evidence of statutory documents (PIN certificate, Valid Tax Compliance Certificate, Certificate of Incorporation, Business Permit, WIBA Insurance
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 7 Aug 2031
First published
7 Sept 2026, 19:11 BST
Last source update
23 Sept 2026, 16:58 BST
Award evaluation window
Submission end – 27 Nov 2026
FTS notice number
2026/S 000-084646
Latest notice
Tender notice (UK4)
Classification (CPV)
Landscape gardening services
Delivery area in notice
Kenya (KE)
Official registry OCID
ocds-h6vhtk-06f405 Find a Tender
How it runs

The tender process will be run as follows –

Initial outline or draft tenders – Submission of initial tenders to ensure that they satisfy FCDOs requirements, are affordable and manage risks appropriately.

Post tender clarification - post-tender clarification for the purposes of verifying the content of final tenders.

Post tender negotiation - post-tender negotiation to improve the content of the highest scoring tender.

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
5 Oct 2026, 14:00 BST
Clarification deadline
30 Sept 2026, 14:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

fcdo.bravosolution.co.uk ↗

Timeline

7 Sept 2026 → 1 Mar 2027 · 6 dates
  1. Tender notice published49 days ago
    7 Sept 2026, 19:11 BST
  2. Latest notice published33 days ago
    23 Sept 2026, 16:58 BST
  3. Clarification questions by26 days ago
    30 Sept 2026, 14:00 BST
  4. Submission deadline21 days ago
    5 Oct 2026, 14:00 BST
  5. Today
    26 Oct 2026
  6. Award decision expected byin 33 days
    27 Nov 2026, 23:59 GMT
  7. Contract startsin 126 days
    1 Mar 2027

Notice history

3 events · 3 releases on Find a Tender · since 7 Sept 2026
  1. Tender notice published
    7 Sept 2026, 19:11 BST
    UK4
  2. Tender notice published
    23 Sept 2026, 16:56 BST
    UK4
  3. Tender notice published
    23 Sept 2026, 16:58 BST
    UK4

Contracting authority & participating public bodies

Foreign, Commonwealth and Development Office

Contracting authorityPublic authority - central government GB-PPON: PXRR-8771-PHVX King Charles Street, London, ZA, SW1A 2AH, ZAContact name, email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender