Find a TenderAwardedContract details notice

Published 19 Sept 2025, 14:05 BST

Official UK procurement notice

Provision of Gown Hire and Photography Services for the University of Sunderland

Authority: University of Sunderland (Education)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Clothing, footwear, luggage articles and accessories (18)Business Services & Consultancy (79) Delivery: Delivery location not published

Published estimate£1,000,000≈ £333k / year · £1,000,000 inc. VAT

Submissions closed 24 Oct 2025awarded 19 Jan 2026

Awarded to Ede & Ravenscroft

Contract term 3 yrsends 22 Feb 2029 · up to 21 Feb 2031 with extensions · starts 23 Feb 2026

What is being bought

Published requirement description

Provision of Gown Hire and Photography Services for the University of Sunderland.

Term: 3+1+1

Estimated value: £1m

CPV: Photographic services · Special clothing and accessories

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEPublished value£1,000,000

Contract period: 23 Feb 2026 – 22 Feb 2029 (3 yrs) · up to 21 Feb 2031 with extensionsValue: £1,000,000 exc. VAT · £1,000,000 inc. VAT

Eligibility: SME eligible

Extensions: Two years in annual increments

18400000 Special clothing and accessories 79961000 Photographic services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 46%Price: 54%

Published sub-criteria (3)

Quality: 36%
Presentation: 10%
Price: 54%

Published award criteria (3)

Price
Quality
Presentation

What this means for your bid

Price carries 54 of 100 points: a 10% discount moves about 5.4 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 19 Sept 2025, 14:05 BST
Last source update: 23 Mar 2026, 12:13 GMT
Award evaluation window: Submission end – 1 Dec 2025
Authority reference: UoS/ Gowns and Photography/ 0525
FTS notice number: 2025/S 000-058144
Latest notice: Contract details notice (UK7)
Classification (CPV): Photographic servicesSpecial clothing and accessories
Delivery area: Not published
Official registry OCID: ocds-h6vhtk-059e31 Find a Tender

How it was run

Official notice

Run through: Delta eSourcing · Who buys & how to bid on Delta

Public notice page · account needed to bidElectronic submission allowedLanguage: EN

Access & registration note: Free Select account; no DUNS asked at signup

Submission deadline: 24 Oct 2025, 12:00 BST
Clarification deadline: 14 Oct 2025, 17:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

www.neupc.delta-esourcing.com/members/university-o… ↗

Timeline

19 Sept 2025 → 23 Mar 2026 · 7 dates

Tender notice published
19 Sept 2025, 14:05 BST
Clarification questions by376 days ago
14 Oct 2025, 17:00 BST
Submission deadline366 days ago
24 Oct 2025, 12:00 BST
Award decision expected by327 days ago
1 Dec 2025, 23:59 GMT
Assessment summaries sent279 days ago
19 Jan 2026
Contract starts244 days ago
23 Feb 2026
Latest notice published216 days ago
23 Mar 2026, 12:13 GMT

Notice history

5 events · 3 releases on Find a Tender · since 19 Sept 2025

Tender notice published
19 Sept 2025, 14:05 BST
UK4
Contract award notice published
19 Jan 2026, 16:05 GMT
UK6
Status changed to complete
19 Jan 2026, 16:05 GMT
Contract signature expected
6 Feb 2026, 23:59 GMT
scheduled
Contract details notice published
23 Mar 2026, 12:13 GMT
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Bids received 33 from SMEs

Contracts signed 1latest 20 Mar 2026

Awarded to	Value	Date	Status
Ede & RavenscroftSME23 Feb 2026 – 22 Feb 2029 · up to 21 Feb 2031Extensions: Two years in annual increments	—	19 Jan 2026	Awarded

Contracts

Contract 1 · Ede & RavenscroftSME
Signed
20 Mar 2026
Value
—
Period
23 Mar 2026 – 22 Mar 2029 · up to 21 Feb 2031 with extensions
Status
active
Extensions
Two years in annual increments

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3final-stage tenders	3	0	—

Contracting authority & participating public bodies

University of Sunderland

Contracting authorityPublic authority - sub-central government GB-PPON: PVDN-7726-TBVN Chester Road, Sunderland, North East, SR1 3SDContact email, phone

Bidders & participating suppliers

1 commercial party on the notice

Ede & RavenscroftAwarded supplier 93 Chancery Ln, London, London, WC2A 1DUContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender23 Mar 2026, 12:13 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender19 Jan 2026, 16:05 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender19 Sept 2025, 14:05 BST