Official UK procurement notice
Provision of Funeral Service Arrangements for Public Health Funerals
Authority: Glasgow City Council (Local council)
What is being bought
Published requirement descriptionThe council was seeking tender submissions for the provision of funeral service arrangements for public health funerals. The contract was to appoint a supplier to provide a Collection to Cremation/Burial Funeral Service. This contract will include:
- collection of and bringing the deceased into care of funeral directors upon request.
- preparation and presentation of the deceased, covering no less than washing, dressing and hygienic treatment of the remains.
- provision of a simple coffin, suitable for burial or cremation.
- Transportation of the remains on the day of the funeral direct to the pre-determined location/final destination.
- provision of the necessary personnel on the day of the funeral to carry out the transportation and handover to the council officers on site.
The procurement was conducted via the Public Contracts Scotland - Tender portal (PCS-T). This procurement was a one stage Open procedure.
- Recurrence: The contract duration is for 3 Years with an option to extend for a further 2 periods of up to 12 months each.
CPV: Funeral and related services · Funeral services
The lotProcurement structure
single lot · value publishedLot #1The council was seeking tender submissions for the provision of funeral service…AwardedRenewalPublished value£300,000
The council was seeking tender submissions for the provision of funeral service arrangements for public health funerals. This contract was to appoint a supplier to provide a Collection to Cremation/Burial Funeral Service. This contract will include:
- collection of and bringing the deceased into care of funeral directors upon request.
- preparation and presentation of the deceased, covering no less than washing, dressing and hygienic treatment of the remains.
- provision of a simple coffin, suitable for burial or cremation.
- Transportation of the remains on the day of the funeral direct to the pre-determined location/final destination.
- provision of the necessary personnel on the day of the funeral to carry out the transportation and handover to the council officers on site.
This procurement was conducted via the Public Contracts Scotland - Tender portal (PCS-T). A one stage Open procedure was utilised.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- Funeral Service Methodology/Process: 11%
- Preparation & refrigeration Process: 8%
- Response Time: 5%
- Resources & Out of Hours Process: 3%
- Fair Work First: 5%
- price: 60%
- Supply Chain and Operation Sustainability: 8%
Published award criteria (7)
- Funeral Service Methodology/Process: 11
- Preparation & refrigeration Process: 8
- Response Time: 5
- Resources & Out of Hours Process: 3
- Supply Chain and Operation Sustainability: 8
- Fair Work First: 5
- Price: 60
- Suitability
Where it is required within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships.
- Economic & financial standing
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = 10 million GBP
Public Liability Insurance = 5 million GBP
Motor Insurance = Statutory Motor Insurance cover as per the Road Traffic Act 1988
Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:-
There is a minimum financial requirement that affects trading performance and balance sheet strength.
Financial requirements for trading performance and balance sheet strength should be calculated on latest filed accounts with Companies House.
Trading Performance
An overall positive outcome on EBITDA earnings over a 3 year period.
Exceptional items can be excluded from the calculation.
The above would be expressed in the ratio ratio EBITDA/Turnover
Balance Sheet Strength
Net worth of the organisation must be positive at the time of evaluation and organisation must not be subject to an insolvency process.
Intangibles can be included for purposes of the Total Assets figure.
The above would be expressed in the ratio Total Assets/Total Liabilities
If an applicant is only required to file abbreviated accounts with Companies House, then in the event of the company being successful in the procurement process, full set of accounts will be required in order to verify the above ratios have been comp…
- Technical & professional ability
Bidders are required to provide two relevant examples of your organisations recent (within the last 3 years) experience in delivering services of a similar nature and scale as specified in the Contract Notice and scope of service - Section 4 of the ITT document.
Please refer to the ITT document and the SPD for further details
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · The contract duration is for 3 Years with an option to extend for a further 2 periods of up to 12 months each.
- First published
- 28 Jun 2023, 13:33 BST
- Last source update
- 31 Oct 2023, 12:03 GMT
- Award evaluation window
- 28 Jul 2023 – …
- Authority reference
GCC005914CPU- FTS notice number
2023/S 000-032116- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03dd2fFind a Tender
- Performance terms
Key Performance Indicators as outlined with the Procurement Document Invitation to Tender
- Review procedure
Glasgow City council ("the council") must, by notice in writing as soon as possible after the decision has been made, inform all bidders and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent. When sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 ("The Regulations"). The Council is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sherriff Court of the Court of Session where a consequence of a breach by the Council, suffers or risks suffering loss or damage.
The bringing of court proceedings during the standstill period means that the council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or
the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.
Publisher note: (SC Ref:745025)
How it was run
Official notice- Submission deadline
- 28 Jul 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 28 Jul 2023, 12:00 BST
Timeline
28 Jul 2023 → 31 Oct 2023 · 3 dates- Submission deadline28 Jul 2023, 12:00 BST
- Bids opened28 Jul 2023, 12:00 BST
- Notice published31 Oct 2023, 12:03 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete31 Oct 2023, 12:03 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| The Independent Family Funeral Directors ltdSME | £300,000 † | — | Awarded |
Contracts
Contract 032116-2023-GCC005914CPU-1 · The Independent Family Funeral Directors ltdSME
- Signed
- 18 Sept 2023
- Value
- £300,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic · 4 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- The Independent Family Funeral Directors ltdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.