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Published 19 Jul 2021, 14:15 BST

Official UK procurement notice

Provision of Fruit and Vegetables

Official notice

Authority: Scottish Prison Service

GoodsOpen procedureSME suitable
Sectors: Food, beverages, tobacco and related products (15) Delivery: Scotland (UKM)
Awarded value£1,849,151published contract · exc. VAT
Submissions closed 10 Jan 2022awarded 5 May 2022
Awarded to McLays Ltd

What is being bought

Published requirement description

The SPS are seeking a supplier to provide fruit and vegetables across the SPS Estate.

CPV: Beans, peas, peppers, tomatoes and other vegetables · Food, beverages, tobacco and related products · Fresh or frozen vegetables · Fruit, vegetables and related products · Leaf and cabbage vegetables · Melons · Potatoes and potato products

The lotProcurement structure

single lot · no lot value published
Lot #1The SPS requires a supplier to provide and deliver fruit and vegetable products to all…AwardedRenewal

The SPS requires a supplier to provide and deliver fruit and vegetable products to all SPS sites across Scotland. SPS order circa 20 Core Products this includes but is not limited to apples, bananas, carrots, lettuce and potatoes.

All products supplied shall comply with the required quality standards and classifications. The supplier shall also be required to evidence traceability within their supply chain.

All products shall be delivered within the agreed delivery timescales, (within 2 working days of an order being placed).

The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.

Delivery: Scotland · All SPS Sites
Extensions: The contract has the option to be extended by up to an additional 4 years on a 2 year + 2 year basis.Variant bids: not allowed
15000000 Food, beverages, tobacco and related products15300000 Fruit, vegetables and related products15310000 Potatoes and potato products15331100 Fresh or frozen vegetables15331130 Beans, peas, peppers, tomatoes and other vegetables15331140 Leaf and cabbage vegetables

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 70%
Published sub-criteria (2)
  • Technical: 30%
  • price: 70%
Published award criteria (2)
  • Technical: 30
  • Price: 70
Conditions of participation1
  • Economic & financial standing

    Insurances

    Minimum level(s) of standards required:

    Product Liability insurance GBP 5M

    Public Liability insurance GBP 5M

What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
19 Jul 2021, 14:15 BST
Last source update
10 May 2022, 14:41 BST
Award evaluation window
12 Jan 2022 – …
Authority reference
01933
FTS notice number
2022/S 000-012146
Classification (CPV)
Beans, peas, peppers, tomatoes and other vegetablesFood, beverages, tobacco and related productsFresh or frozen vegetablesFruit, vegetables and related productsLeaf and cabbage vegetablesMelonsPotatoes and potato products
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-02c991 Find a Tender

Publisher note: The Contract has been awarded. (SC Ref:692829)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Submission deadline
10 Jan 2022, 14:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
12 Jan 2022, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

1 Oct 2021 → 10 May 2022 · 4 dates
  1. Next notice expected
    1 Oct 2021, 00:00 BST
  2. Submission deadline
    10 Jan 2022, 14:00 GMT
  3. Bids opened
    12 Jan 2022, 12:00 GMT
  4. Notice published
    10 May 2022, 14:41 BST

Notice history

4 events · 3 releases on Find a Tender · since 22 Nov 2021
  1. Status changed to active
    22 Nov 2021, 16:45 GMT
  2. Procurement method changed
    22 Nov 2021, 16:45 GMT
  3. Deadline published: 10 Jan 2022, 14:00 GMT
    22 Nov 2021, 16:45 GMT
  4. Status changed to complete
    10 May 2022, 14:41 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,849,1511 contract exc. VAT
Bids received 53 from SMEs
Contracts signed 1latest 5 May 2022
Awarded toValueDateStatus
McLays LtdSME£1,849,151 †—Awarded

Contracts

  • Contract 012146-2022-01933-1 · McLays LtdSME

    Signed
    5 May 2022
    Value
    £1,849,151
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic · 5 from abroad3——

Contracting authority & participating public bodies

Scottish Prison Service

Contracting authorityNational or federal agency/officePublic order and safety Calton House, 5 Redheughs Rigg, Edinburgh, Scotland, EH12 9HWContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff CourtReview body Edinburgh

Bidders & participating suppliers

1 commercial party on the notice
  • McLays LtdAwarded supplier 70 Glentanar Road, Tha Balmore Estate, Glasgow, Scotland, G22 7XSContact phone

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria