Official UK procurement notice
Provision of Fleet Management System, Support, Maintenance and Development
Authority: Aberdeenshire Council (Local council)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionProvision of a Fleet Management Software Solution, and associated support and maintenance for Aberdeenshire Council and Highland Council
CPV: IT services: consulting, software development, Internet and support · Industry specific software package · Software package and information systems
The lotProcurement structure
single lot · no lot value publishedLot #1Aberdeenshire Council are inviting tenders for the provision of a Fleet Management…AwardedRenewal
Aberdeenshire Council are inviting tenders for the provision of a Fleet Management System (including support and Maintenance) for both Aberdeenshire and Highland Councils.
It is the intention of the Council to award a contract to a single supplier for the provision of a instance for Aberdeenshire Council and an instance for Highland Council. i.e. each Council shall enter into a separate contract with the successful tenderer for the software services which are the subject matter of this procurement.
The proposed solution must be commercially available, proven in operational environments and ready for implementation with minimal configuration. Proposals that involve the design, development or custom building of a new software system will not be considered.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 17 Dec 2025, 15:06 GMT
- Last source update
- 14 Sept 2026, 11:08 BST
- Award evaluation window
- 26 Jan 2026 – …
- Authority reference
CRN00038854- FTS notice number
2026/S 000-086763- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05f817Find a Tender
Publisher note: (SC Ref:842912)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractscotland.gov.uk ↗
- Submission deadline
- 26 Jan 2026, 15:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 26 Jan 2026, 12:00 GMT
Timeline
26 Jan 2026 → 14 Sept 2026 · 3 dates- Bids opened273 days ago26 Jan 2026, 12:00 GMT
- Submission deadline273 days ago26 Jan 2026, 15:00 GMT
- Notice published42 days ago14 Sept 2026, 11:08 BST
Notice history
2 events · 3 releases on Find a Tender · since 26 Jan 2026- Deadline moved to 26 Jan 2026, 15:00 GMT26 Jan 2026, 11:52 GMT+0 days · was 26 Jan 2026, 12:00 GMT
- Status changed to complete14 Sept 2026, 11:08 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 26 Jan 2026 | 26 Jan 2026 | +0 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 26 Jan 2026 | 26 Jan 2026 | +0 d |
Technical issues requires a short extension of 3 hours to 15:00hrs 26/01/2026, there will be no further extensions
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Jaama LtdSME | £547,013 † | — | Awarded |
Contracts
Contract 086763-2026-CRN00038854-1 · Jaama LtdSME
- Signed
- 27 Aug 2026
- Value
- £547,013
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic · 4 from abroad | 3 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- The Highland CouncilContracting authority
Dispute resolution & review bodies
- Aberdeen Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Jaama LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria