Official UK procurement notice
Provision of Estates Management Services: Retail, Commercial and Occupations
Authority: FIRST GREATER WESTERN LIMITED (Public body)
What is being bought
Published requirement descriptionProvision of Estate Management Services across GWRs Operational Property Portfolio in maximising GWRs Commercial Property Income opportunities with existing and new Tenants. Supporting GWRs Customer Satisfaction and Asset Management requirements and being a Good and Efficient Operator, delivering a schedule of services, including, but not limited to:
Lease / Tenancy Renewals;
New Lettings withing the Premises;
Rent Reviews;
Terminations and Dilapidations;
Assignments and Transfers;
Accounting for Payments and Advice on Rental Performance;
Management of Company Tenancies (Company being Landlord);
Audit Management;
Tenants Works Management;
Advertising;
Business Rates;
General Property and Tenancy Matters;
Environment and Sustainability
Utilities & Waste Recovery (Tenants Billing)
Traveller Management (unauthorised access)
Filming Management
Network Rail Management at NRIL Managed Stations
Additional Services in support of GWRs Asset Management Life-Cycle Delivery in land acquisitions / operation / maintaining and disposal requirements
CPV: Building consultancy services · Building services consultancy services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,400,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Contractual: 5%
- Programme & Delivery including management of subcontractors: 15%
- Retail Offer Improvement: 15%
- Safety & Risk Management: 15%
- Whole Life Cost: 45%
- Environmental, Social and Governance (ESG): 5%
Published award criteria (6)
- Whole Life Cost: Fixed base fee
- Contractual
- Programme & Delivery including management of subcontractors
- Retail Offer Improvement
- Safety & Risk Management
- Environmental, Social and Governance (ESG)
- Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 50 of 100: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 12 Feb 2026, 14:44 GMT
- Last source update
- 13 Oct 2026, 12:44 BST
- Award evaluation window
- Submission end – 22 Aug 2026
- Authority reference
FX1402- FTS notice number
2026/S 000-059022- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0652daFind a Tender
- Risks
This procurement process is being advertised and run by First Greater Western Limited on its own behalf and on behalf of the successor operator of the rail passenger transport services in respect of Great Western Railway. That successor operator will be a public sector company, is expected to be a wholly owned subsidiary of DfT OLR Holdings Limited and will be ultimately owned by the Secretary of State for Transport. Where the transfer is completed before contract award under this procurement process, the successor operator may elect (but will not be obliged) to carry on with this procurement process in place of First Greater Western Limited, by taking on the role of contracting entity from the date of completion of the transfer (with this notice and all other procurement documents to be interpreted accordingly). Where the transfer is not yet completed by the time of contract award, contractual rights may be included in the contractual arrangements to enable transfer to the successor operator. Bidders should note that this procurement process (if ongoing), or any awarded contract, may be included in a transfer scheme made by the Secretary of State under section 12 of the Railways Act 2005, or the transfer may be effected outside of, or separate from, such a scheme.
How it was run
Official notice- Submission deadline
- 24 Jul 2026, 23:59 BST
- Clarification deadline
- 24 Jul 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Interested supplier should visit the below link to express an interest in the opportunity:
Timeline
12 Feb 2026 → 13 Dec 2026 · 11 dates- Planning notice published256 days ago12 Feb 2026, 14:44 GMT
- Market engagement238 days ago2 Mar 2026, 23:59 GMT
GWR is placing this PME notice in order to gauge the level of interest and capability in the market for Estates Management Services in the rail industry.
Interested suppliers please email [email protected] with details of your experience for this type of contract. More information on the procurement process will be provided.
- Next notice expected224 days ago16 Mar 2026, 23:59 GMT
- Tender notice published125 days ago23 Jun 2026, 14:46 BST
- Clarification questions by94 days ago24 Jul 2026, 23:59 BST
- Submission deadline94 days ago24 Jul 2026, 23:59 BST
- Award decision expected by65 days ago22 Aug 2026, 23:59 BST
- Assessment summaries sent14 days ago13 Oct 2026, 00:00 BST
- Latest notice published13 days ago13 Oct 2026, 12:44 BST
- Standstill ends4 days ago22 Oct 2026, 23:59 BST
- Today26 Oct 2026
- Contract startsin 47 days13 Dec 2026
Notice history
10 events · 4 releases on Find a Tender · since 12 Feb 2026- Preliminary market engagement notice published12 Feb 2026, 14:44 GMTUK2
- Tender notice published23 Jun 2026, 14:46 BSTUK4
- Published value published: £1,400,00023 Jun 2026, 14:46 BST
- Status changed to active23 Jun 2026, 14:46 BST
- Procurement method changed23 Jun 2026, 14:46 BST
- Deadline published: 24 Jul 2026, 23:59 BST23 Jun 2026, 14:46 BST
- Tender notice published26 Jun 2026, 15:27 BSTUK4
- Contract award notice published13 Oct 2026, 12:44 BSTUK6
- Status changed to complete13 Oct 2026, 12:44 BST
- Contract signature expected1 Nov 2026, 23:59 GMTscheduled
Published amendments (1)
Addition of wording relating to the transfer of current operations to a successful operator.
Routine re-releases (4)
- 2026-02: 1 release · 12 Feb 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| AMEY TPT LIMITED13 Dec 2026 – 12 Dec 2029 · up to 12 Dec 2030Extensions: An extension of 1 year is available via the contract at the end of the initial 3 year period. The uptake of this option will be confirmed to the Supplier in accordance with relevant notice periods. | £1,468,896 | 13 Oct 2026standstill to 22 Oct 2026 | Standstill |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- AMEY TPT LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender