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Published 10 Jul 2024, 16:15 BST

Official UK procurement notice

Provision of Corporate Records and Information Management System

Official notice

Authority: NHS Greater Manchester Integrated Care Board (NHS & healthcare)

ServicesOpen procedure
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: North West (UKD)
Published estimate£390,000exc. VAT38.7% below published estimate
Submissions closed 12 Aug 2024awarded 19 Aug 2024
Awarded to Datix Limited

What is being bought

Published requirement description

NHS GM ICB has a range of corporate statutory responsibilities that require the receipt, management, and retention of a range of information related to risk, incidents, patient / public enquiries, Board and committees, Health and Safety, Conflict of Interest management and other corporate matters. There is a need for a robust, accessible, technically proficient and GDPR compliant system, ideally to manage all corporate information.

CPV: Database and operating software package · Industry specific software development services

The lotProcurement structure

single lot · value published
Lot #1AwardedPublished value£390,000
Delivery: North West
Extensions: The contract shall have an initial term of Three years and the Contracting Authority shall be entitled to extend the term on one or more occasions to a maximum contract term of five years from the commencement date.Variant bids: not allowed
48600000 Database and operating software package

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 65%Price: 25%Social value: 10%
Published sub-criteria (8)
  • Service Delivery: 10%
  • Reporting: 10%
  • Functionality: 10%
  • Implementation: 10%
  • Training: 5%
  • System Demonstration: 20%
  • price: 25%
  • Social Value: 10%
Published award criteria (8)
  • Service Delivery: 10
  • Reporting: 10
  • Functionality: 10
  • Implementation: 10
  • Training: 5
  • Social Value: 10
  • System Demonstration: 20
  • Price: 25
What this means for your bid
  • Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
10 Jul 2024, 16:15 BST
Last source update
9 Jul 2025, 11:31 BST
Award evaluation window
13 Aug 2024 – …
FTS notice number
2025/S 000-038522
Classification (CPV)
Database and operating software packageIndustry specific software development services
Delivery area
North West (UKD)
Official registry OCID
ocds-h6vhtk-047c6b Find a Tender

How it was run

Official notice
Run through: SAP Ariba · Who buys & how to bid on SAP Ariba
Supplier login requiredLanguage: EN
Access & registration note: Free buyer-specific invitations
Submission deadline
12 Aug 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
13 Aug 2024, 15:28 BST
Detailed submission instructions & authority contactsFrom official release

discovery.ariba.com/rfx/20279074 ↗

Timeline

12 Aug 2024 → 9 Jul 2025 · 3 dates
  1. Submission deadline
    12 Aug 2024, 12:00 BST
  2. Bids opened
    13 Aug 2024, 15:28 BST
  3. Notice published
    9 Jul 2025, 11:31 BST

Notice history

2 events · 2 releases on Find a Tender · since 9 Jul 2025
  1. Status changed to complete
    9 Jul 2025, 11:31 BST
  2. Buyer details updated
    9 Jul 2025, 11:31 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £239,1001 contract exc. VAT
Bids received 9
Contracts signed 1latest 19 Aug 2024
Awarded toValueDateStatus
Datix Limited£239,100 †—Awarded

Contracts

  • Provision of Corporate Records and Information Management System · Datix Limited

    Signed
    19 Aug 2024
    Value
    £239,100
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
9bids · 9 electronic———

Contracting authority & participating public bodies

NHS Greater Manchester Integrated Care Board

Contracting authorityNHS & healthcareBody governed by public lawHealth Tootal Buildings, 56 Oxford Street, Manchester, North West, M16EUContact name, email

Dispute resolution & review bodies

  • NHS Greater Manchester ICBReview bodyNHS ICBHealth Manchester, North WestContact name, email, phone Published organisation website ↗
  • The High Court of England and WalesReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.