Find a TenderAwarded
Published 14 Jan 2021, 09:16 GMT

Official UK procurement notice

Provision of Commercial Diving Services

Official notice

Authority: CalMac Ferries Limited

Framework agreementServicesCompetitive procedure with negotiationSME suitable
Framework ceiling (notional)£227,874framework ceiling, not attributable revenue
Submissions closed 17 Feb 2021awarded 10 Jun 2021

What is being bought

Published requirement description

CalMac Ferries Limited (CFL), operator of the Clyde & Hebrides Ferry Service, is a multi-award-winning ferry and port operator and ship management specialist, providing essential lifeline services and logistical support to island and remote communities.

CFL is seeking to establish a Framework Agreement for the supply of Commercial Diving Services. On successful conclusion of the procurement, the Framework Agreement shall have a single participant.

  • Recurrence: The Framework shall be in place for a period of 4 years from the Framework commencement date, at which point the service shall be re-tendered.

CPV: Diving services

How this framework works

From the published notice
Places
up to 1 suppliers · 4 bids received (4.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · value published
Lot #1There are two distinct areas where CFL requires Commercial Diving Services, these…AwardedRenewalPublished value£227,874

There are two distinct areas where CFL requires Commercial Diving Services, these areas are summarised below. Full detail of the requirement can be found within the “CSSD20-026 Commercial Diving Specification” available for download along with this Contract Notice.

PLANNED ATTENDANCE (INCLUDING REGULATORY INSPECTION)

Ports & Harbours (Operational) Requirement: CFL utilises Commercial Diving Services to assist with the regulatory inspection and repair of certain port infrastructure assets

Asset Management (Marine) Requirement: Services are required to carry out inspection, repair and maintenance work on CFL operated Vessels.

Attendance is deemed to be “Planned” where CFL provides a minimum of 72 hours’ notice of the requirement.

URGENT REACTIVE RESPONSE

Ports & Harbours (Operational) Requirement: CFL may require services in the event of an emergency at a harbour requiring prompt attendance. Urgent Reactive Response may be required on an emergency basis to deal with a safety issue and/or allow remedial action to be executed and services (if disrupted) resumed in the shortest possible time.

Asset Management (Marine) Requirement: CFL may require services in areas including but not limited to assistance with the removal of ropes, lines, fishing nets and creels from propellers, Voith and similar propulsion units. Urgent Reactive Response is typically required on an emergency basis to allow remedial action to be executed and services (if disrupted) resumed in the shortest possible time.

Delivery: Scotland · West Coast of Scotland
Extensions: The Framework will be let for an initial 4 year period, after which time it will be renewed.Second stage: 3–5 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
Conditions of participation3
  • Suitability

    Economic Operators will be evaluated in accordance with the Public Contracts (Scotland) Regulations 2015 on the basis of information provided within the SPD.

  • Economic & financial standing

    Please refer to these statements when completing SPD Part 4.

    Tenderers should note that a response to the following questions is mandatory:

    [4B1a] General Yearly Turnover

    [4B3] Set up of economic operator

    [4B5a] Insurance - Professional Risk Indemnity

    [4B5b] Insurance - Employer's (Compulsory) Liability

    [4B5c] Insurance - Public Liability

    Tenderers shall be required to satisfy minimum standards of economic and financial standing. To determine these standards, Tenderers shall:

    (a) in response to Question Ref. 4B.1.a - The Tenderer should provide it's (general) yearly turnover for the previous 3 financial years, and also provide annual accounts as filed at Companies House (or equivalent if not UK registered company) for the last three years of trading, or

    for the period which is available if trading for less than three. Recent accounts are preferred. Subsequently draft accounts would be preferred for the most recent trading period if filed accounts are unavailable.

    CFL shall take the following ratios into account when reviewing the latest set of accounts, whether they be draft or published:

    -----

    1- Return on Capital Employed

    Ratio will be calculated as follows;

    Net profit after Tax divided by Net Assets (Total assets less Current Liabilities)

    -----

    2- Acid Test (Current Ratio)

    Ratio will be calculated as follows; Net Current Assets divided by Net Current Liabilities

    -----

    3- Gearing

    Ratio will be calculated as total debt/total equity

    -----

    4- Interest Coverage

    Ratio will be ca…

    Minimum: [4B1a] General Yearly Turnover Tenderers shall be required to satisfy minimum standards of economic and financial standing. These are described below: ----- 1- Return on Capital Employed: must be at a ratio greater than “0” 2- Acid Test (Current Ratio): Current Ratio must be grea…
  • Technical & professional ability

    Technical and Professional Ability Part 4 & Qualification Attachment

    The SPD and Qualification Attachment are designed to allow CFL to review evidence of Tenderer's experience in delivering similar services to the service being tendered.

    The SPD and appropriate Tender responses should not make forward looking statements.

    CFL will use the information provided in Tenderers responses to establish that each Tenderer has in the past provided a safe, responsive, compliant and innovative service in relation to the supply of Commercial Diving Services

    SPD: Technical and Professional Ability Part 4

    A response is mandatory for the following questions:

    [4C1.1/4C1.2] Relevant Examples

    In response to the above question. Tenderers must also fully complete and return the Qualification Attachment. Responses to each of the (9) questions in the Qualification Attachment shall be weighted as follows:

    Q1-25% - Case Study 1

    Q2-25% - Case Study 2

    Q3- Pass/Fail

    Q4- Pass/Fail

    Q5-10% - Safety Management Systems

    Q6-10% - Quality Control

    Q7-10% - Risk Assessment

    Q8-10% - Health & Safety Reporting

    Q9-10% - Maintenance of Equipment

    The following responses must also be completed by the Tenderer in completing Technical and Professional Ability Part 4:

    [4C8.1] Average annual manpower

    [4C8.2] Number of managerial staff

    [4C10] Subcontracting proportion

    Minimum: If any question subject to ‘pass/fail’ scoring is scored ‘fail’ the entire submission may be set aside and take no further part in the competition. Technical and Professional Ability Part 4 & Qualification Attachment SPD: Technical and Professional Ability Part 4 A response is ma…
Staff
Names and qualifications of delivery staff must be submitted
Successive reduction
Candidates will be reduced successively across stages
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Provision of Commercial Diving Services” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Competitive procedure with negotiation
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · The Framework shall be in place for a period of 4 years from the Framework commencement date, at which point the service shall be

re-tendered.

First published
14 Jan 2021, 09:16 GMT
Last source update
10 Jun 2021, 16:35 BST
Authority reference
CSSD20-026
FTS notice number
2021/S 000-013097
Classification (CPV)
Diving services
Delivery area
Scotland (UKM83)
Official registry OCID
ocds-h6vhtk-028a2d Find a Tender
Contract terms
Performance terms

KPIs and Reporting Requirements shall be published along with the ITT during Stage 2 of this Procurement.

Publisher note: (SC Ref:656974)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗

Appointment period ends
17 Feb 2021, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

17 Feb 2021 → 10 Jun 2021 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    17 Feb 2021, 12:00 GMT
  2. Invitations to tender expected
    24 Feb 2021
  3. Notice published
    10 Jun 2021, 16:35 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    10 Jun 2021, 16:35 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 42 from SMEs
Contracts signed 1latest 10 Jun 2021

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 013097-2021-CSSD20-026-1

    Signed
    10 Jun 2021
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
There are two distinct areas where CFL requires Commercial Diving Services, these…4bids · 4 electronic2—£267,446 – £495,176
Whole notice———£267,446 – £495,176

Contracting authority & participating public bodies

CalMac Ferries Limited

Contracting authorityBody governed by public lawFerry Company The Ferry Terminal, Gourock, Scotland, PA191QPContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Greenock Sheriff CourtReview body GreenockContact phone

Framework contractors & participating bidders

1 commercial party on the notice
  • Shearwater Marine ServiceFramework contractor Unit 19, Sandbank Business Park, Highland Avenue, Dunoon, Scotland, PA23 8PBContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.