Official UK procurement notice
Provision of Coffee Bar Services at HDC Head Office
Authority: Huntingdonshire District Council (Local council)
What is being bought
Published requirement descriptionThis requirement is for the supply of a Coffee Bar at Huntingdonshire District Council's administrative headquarters building at Pathfinder House, Huntingdon for the next three years from January 2026.
The council is looking for a provider that would supply a range of beverages and snacks to its staff, councillors and visitors (including delegates to meetings held in the Council's Civic Suite on the site) which may be for both HDC and non-HDC functions.
CPV: Canteen and catering services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£0
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: The award decision will be made on the basis of the criteria set out in the procurement documents. The award will be based on quality criteria only, including service delivery, mobilisation, marketing, refreshment menus, contract and relationship management, customer service, cash handling and close down procedures.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Concession
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 3 Sept 2025, 15:13 BST
- Last source update
- 22 Dec 2025, 14:03 GMT
- Authority reference
DN791787- FTS notice number
2025/S 000-059221- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059357Find a Tender
How it was run
Official notice- Submission deadline
- 15 Oct 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Timeline
3 Sept 2025 → 1 Jan 2026 · 7 dates- Planning notice published3 Sept 2025, 15:13 BST
- Market engagement398 days ago17 Sept 2025, 23:59 BST
Interested providers can find out further details and access a short questionnaire via the following electronic form:
forms.office.com/e/pUNiMNVD5k ↗
It is anticipated that formal quotes/tenders will be invited shortly after the closure of the market engagement exercise. Providers who participate in the market engagement will not have an advantage in the subsequent competitive process over those who do not participate and all information will be shared with all interested providers.
- Next notice expected396 days ago19 Sept 2025, 23:59 BST
- Tender notice published391 days ago24 Sept 2025, 12:24 BST
- Submission deadline370 days ago15 Oct 2025, 12:00 BST
- Latest notice published302 days ago22 Dec 2025, 14:03 GMT
- Contract starts293 days ago1 Jan 2026
Notice history
9 events · 4 releases on Find a Tender · since 3 Sept 2025- Preliminary market engagement notice published3 Sept 2025, 15:13 BSTUK2
- Preliminary market engagement notice published3 Sept 2025, 16:31 BSTUK2
- Tender notice published24 Sept 2025, 12:24 BSTUK4
- Published value published: £024 Sept 2025, 12:24 BST
- Status changed to active24 Sept 2025, 12:24 BST
- Procurement method changed24 Sept 2025, 12:24 BST
- Deadline published: 15 Oct 2025, 12:00 BST24 Sept 2025, 12:24 BST
- Contract details notice published22 Dec 2025, 14:03 GMTUK7
- Status changed to complete22 Dec 2025, 14:03 GMT
Published amendments (1)
Link to the form amended as it was not opening correctly: https://forms.office.com/e/pUNiMNVD5k.
Routine re-releases (4)
- 2025-09: 1 release · 3 Sept 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Alban Home Food & CateringSME | — | — | Awarded |
Contracts
Contract 1 · Alban Home Food & CateringSME
- Signed
- 12 Dec 2025
- Value
- —
- Period
- 12 Dec 2025 – 11 Dec 2028 · up to 11 Dec 2030 with extensions
- Status
- active
- Extensions
- The Council may extend the Concession Period by one or more periods up to a total of 2 years by giving the Concession Holder 3 months' written notice.
3 agreed KPIs: Customer Satisfaction: formal biannual surveys to be conducted by the Contractor to Council Staff And or formal Complaints received to the Council team. · Provision of on time Contract management information stated within the specification · Cleanliness of Kitchen & Canteen Areas
- Customer Satisfaction: formal biannual surveys to be conducted by the Contractor to Council Staff And or formal Complaints received to the Council team.
- Provision of on time Contract management information stated within the specification
- Cleanliness of Kitchen & Canteen Areas
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Alban Home Food & CateringAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications All the procurement documents can be found on the Due North system, with the details: Ref: DN791787 Project Title: Provision of Coffee Bar Services at HDC Head Office
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender