Official UK procurement notice
Provision of Catering Services at Belfast Castle and Malone House
Authority: Belfast City Council (Local council)·Consortium: 2 public authorities
What is being bought2 lots · detail below
Published requirement descriptionNotice of award of the provision of catering service at Belfast Castle and Malone House.
Belfast City Council required catering and retail service provision across 2 of its venues/sites within Belfast. Belfast Castle and Malone House for weddings, celebratory events, meetings and retail services.
CPV: Hotel, restaurant and retail trade services · Retail trade services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£7,500,000 together) · win at most 2 of themLot #1Belfast CastleAwardedRenewalPublished value£5,000,000
The contract requires a service provider to provide catering and bar services at both venues to cover events (i.e. weddings, conferences and celebratory events) and retail services (onsite restaurants and cafes). The service provider also has additional onsite responsibilities in managing the venues i.e. managing the liquor licence, security, duty manager duties, fire safety, waste management etc. The service provider then pays the Council a % commission on any sales.
Lot #2Malone HouseRenewalPublished value£2,500,000
Located in the south of Belfast, Malone House is an 1820s mansion. It is a popular venue for weddings and social functions with 4 rooms available, the largest having a seated dining capacity for 120 people. Prior to COVID-19, 312 meetings and 19 Wedding Celebratory events were held 2018/19. The retail element of Malone House includes a 26 seat Malone Room Café/Bar and 40 seat Restaurant.
In response to the easing of restrictions imposed by the worldwide coronavirus (COVID-19) pandemic, Malone House has now re-opened and a Contractor is required to provide catering services.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
A Prior Information Notice - Call for Competition was published on 21st June 2021 for interested suppliers to register to take part in a Competitive Procedure with negotiation. Following a review of these responses it was decided to proceed to award with Event Warrior Ltd on the basis that they were the only supplier able to offer the full range of services the Council expected.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure with prior publication of a call for competition
- Legal basis
- CELEX · 32014L0023 Concession Contracts Regulations 2016 (Directive 2014/23/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 21 Jun 2021, 22:45 BST
- Last source update
- 21 Sept 2021, 22:44 BST
- Award evaluation window
- 1 Sept 2021 – …
- Authority reference
T2189- FTS notice number
2021/S 000-023514- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02bea0Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: As Event Warrior Ltd 'EWL' were the only viable supplier identified following the EOI exercise, negotiations were able to take place to agree the terms of the contract and review their tender proposal. No evaluation criteria was therefore set. An initial meeting was held with EWL on 29th July 21 to review their initial EOI response and to request for a proposal from them on how they would deliver the service and commercial terms. An initial proposal was received from EWL on 6th August which was further developed during August 21 to ensure the standards of service the Council expects will be delivered.
How it was run
Official notice- Submission deadline
- 23 Jul 2021, 14:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Participation fee
- document
Timeline
23 Jul 2021 → 21 Sept 2021 · 2 dates- Submission deadline23 Jul 2021, 14:00 BST
- Notice published21 Sept 2021, 22:44 BST
Notice history
3 events · 2 releases on Find a Tender · since 21 Sept 2021- Published value published: £5,000,00021 Sept 2021, 22:44 BST
- Status changed to complete21 Sept 2021, 22:44 BST
- Buyer details updated21 Sept 2021, 22:44 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Belfast Castle1 award | |||
| Event Warrior LimitedSMET2189 - Provision of catering services at Belfast Castle and Malone House | £5,000,000 † | — | Awarded |
Contracts
T2189 - Provision of catering services at Belfast Castle and Malone House · Event Warrior LimitedSME
- Signed
- 3 Sept 2021
- Value
- £5,000,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Belfast Castle | 1bids · 1 electronic | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Belfast City CouncilContracting authorityRegional or local authorityCatering and Hospitality Services
Dispute resolution & review bodies
- Courts of JusticeMediation body
- Royal Courts of JusticeMediation bodyReview contact point
Bidders & participating suppliers
1 commercial party on the notice- Event Warrior LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria