Official UK procurement notice
Provision of an Occupational Health Service
Authority: Cumberland Council (Local council)
What is being bought
Published requirement descriptionProvision of Occupational Health Services for Cumberland Council. We are seeking services that will help us improve workforce attendance, meet statutory obligations around health surveillance, and identify preventative measures to reduce sickness absence.
The service will also play a key role in promoting employee wellbeing and supporting the Council's strategic priorities as set out in the Cumberland Council Plan.
- The authority expects to re-tender this requirement around 30 Sept 2032, 23:59 BST.
CPV: Health services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£4,800,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Price
- Quality
- Social Value
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 30 Sept 2032
- First published
- 2 Sept 2025, 17:19 BST
- Last source update
- 20 Jan 2026, 13:36 GMT
- Award evaluation window
- Submission end – 6 Jan 2026
- Authority reference
DN788584- FTS notice number
2025/S 000-073323- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0592a6Find a Tender
How it was run
Official notice- Submission deadline
- 8 Dec 2025, 12:00 GMT
- Clarification deadline
- 28 Nov 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The documents are available via The Chest - www.the-chest.org.uk ↗
For support using the chest please contact Proactis, using the supplier support area.
For clarifications, please ensure all correspondence is via The Chest using the message area.
Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk ↗ and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference (DN790469) in the box labelled 'contains' then click search.
Click on the Blue link for the contract title to view the opportunity.
To express an interest you will need to login. If you are not already registered on the www.the-chest.org.uk ↗ you will need to return to the home page and click on Register. Register FREE link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you.
Cumberland Council are fully supportive of all aspects of diversity including ethnicity, race, religion, age, disability and sexual orientation. In this respect Cumberland Council welcome an expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector.
Economic operators are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the Authority's supplier audits on all aspects of diversity.
The Contracting Authority expressly reserves the right:
(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and
(ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers.
The contracting authority reserve the right to use any electronic portal during the life of the agreement.
The value provided in this notice is only an estimate.
The initial contract term is for 4 years, with 3 optional extensions of up to 12 months each.
The Provider is required to pay the Real Living Wage set by the Living Wage Foundation to Supplier Personnel engaged in the delivery of the Services. The Council may review this term annually.
Timeline
2 Sept 2025 → 1 Apr 2026 · 10 dates- Planning notice published2 Sept 2025, 17:19 BST
- Market engagement397 days ago25 Sept 2025, 23:59 BST
Cumberland Council is committed to placing health and wellbeing at the centre of everything we do.
We recognise that a healthy, supported, and resilient workforce is essential to delivering high-quality, inclusive public services that reflect the needs of our residents and communities.
Our ambition is to achieve positive outcomes in health and wellbeing, economic prosperity, and environmental sustainability across Cumberland.
The Council is currently reviewing its options for the future delivery of its Occupational Health Service (OHS), as the existing hosted service arrangements are due to conclude on 31 March 2026.
We are seeking services that will help us improve workforce attendance, meet statutory obligations around health surveillance, and identify preventative measures to reduce sickness absence.
The service will also play a key role in promoting employee wellbeing and supporting the Council's strategic priorities as set out in the Cumberland Council Plan.
An early draft of the service specification will be shared with the market shortly and will be attached to this notice once available.
The Council is committed to conducting procurement in a fair, transparent, and inclusive manner in line with the Procurement Act 2023.
As part of our preliminary market engagement, we invite all interested suppliers to attend an open session which will provide further information and aims to explore opportunities and gather initial feedback.
This session will be held on MS Teams on 9th September 2025 at 13:45 to 14:45
In addition to the group session, we will offer optional one-to-one conversations via MS Teams at the below timeslots with suppliers to better understand market capabilities and perspectives.
Date Time
Wed 10/09/2025
12 noon to 1pm
1pm to 2pm
3pm to 4pm
Thursday 11/09/2025
9am to 10am
Wednesday 24/09/2025
12 noon to 1pm
1pm to 2pm
3pm to 4pm
Thursday 25/09/2025
9am to 10am
10am to 11am
12noon to 1pm
2pm to 3pm
3pm to 4pm
4pm to 5pm
To ensure transparency, a summary of key questions and answers (FAQs) arising from these discussions will be published following the engagement.
If you wish to attend the engagement session, please email [email protected] by 9th September 9am
To book a one-to-one meeting please email [email protected] by 12th September 5pm
If you have any questions ahead of the meeting on 9th September please email [email protected]
The details of the engagement session are on the Councils Portal The Chest www.the-chest.org.uk ↗ reference DN788584
- Tender notice published350 days ago12 Nov 2025, 16:47 GMT
- Clarification questions by334 days ago28 Nov 2025, 12:00 GMT
- Submission deadline324 days ago8 Dec 2025, 12:00 GMT
- Award decision expected by294 days ago6 Jan 2026, 23:59 GMT
- Assessment summaries sent281 days ago20 Jan 2026
- Latest notice published281 days ago20 Jan 2026, 13:36 GMT
- Standstill ends271 days ago29 Jan 2026, 23:59 GMT
- Contract starts210 days ago1 Apr 2026, 00:00 BST
Notice history
9 events · 3 releases on Find a Tender · since 2 Sept 2025- Preliminary market engagement notice published2 Sept 2025, 17:19 BSTUK2
- Tender notice published12 Nov 2025, 16:47 GMTUK4
- Published value published: £4,800,00012 Nov 2025, 16:47 GMT
- Status changed to active12 Nov 2025, 16:47 GMT
- Procurement method changed12 Nov 2025, 16:47 GMT
- Deadline published: 8 Dec 2025, 12:00 GMT12 Nov 2025, 16:47 GMT
- Contract award notice published20 Jan 2026, 13:36 GMTUK6
- Status changed to complete20 Jan 2026, 13:36 GMT
- Contract signature expected1 Feb 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| UK Independent Medical Services Ltd1 Apr 2026 – 31 Mar 2030 · up to 31 Mar 2033Extensions: up to 3 x 12 month extensions | £2,870,000 | 20 Jan 2026standstill to 29 Jan 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 7final-stage tenders | 5 | 1 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- UK INDEPENDENT MEDICAL SERVICES LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender