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Published 4 Jul 2023, 08:50 BST

Official UK procurement notice

Provision of an Integrated Student Admissions System

Official notice

Authority: University of the Highlands and Islands (Education)

GoodsOpen procedure
Sectors: Software Packages & ERP (48) Delivery: Scotland (UKM)
Published estimate£350,500exc. VAT
Submissions closed 14 Aug 2023

What is being bought

Published requirement description

The University of the Highlands and Islands (UHI) has a requirement for the Provision of an Integrated Student Admissions System. It should be noted that this contract is being tendered by the University of the Highlands and Islands, on behalf of all UHI Academic Partners. UHI Academic Partners include:

UHI Argyll

UHI Inverness

UHI Moray

UHI North Highland

Orkney College UHI

UHI Outer Hebrides

UHI Perth

UHI Shetland

UHI West Highland

Highland Theological College

Sabhal Mor Ostaig

Scottish Association for Marine Science

UHI Executive Office

Please note that UHI North Highland, UHI Outer Hebrides and UHI West Highland will be merging to become UHI North, West and Hebrides in August 2023, subject to Scottish Government approval. The merged college will have access to the System.

  • Recurrence: It is not possible to advise an estimated time for a contract notice to be published at this exact moment.

CPV: Customer Relation Management software package · Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1CancelledRenewalPublished value£350,500
Delivery: Scotland
Extensions: The Contract will commence for a period of three (3) years (not including the implementation period). The Authority reserves the right to extend the contract for two (2) x one (1) year periods, subject to satisfactory performance and continued requirement of the Authority.Variant bids: not allowed
48445000 Customer Relation Management software package

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 90%Price: 10%
Published sub-criteria (9)
  • Compliance with Specification: 15%
  • User Evaluation and Testing: 15%
  • Core System Functionality: 10%
  • Systems Integration: 10%
  • Implementation Plan: 15%
  • Phase-Out Plan and Exit Strategy: 10%
  • Support Services: 10%
  • Fair Work Practices: 5%
  • price: 10%
Published award criteria (9)
  • Compliance with Specification: 15%
  • User Evaluation and Testing: 15%
  • Core System Functionality: 10%
  • Systems Integration: 10%
  • Implementation Plan: 15%
  • Phase-Out Plan and Exit Strategy: 10%
  • Support Services: 10%
  • Fair Work Practices: 5%
  • Price: 10%
Conditions of participation1
  • Condition of participation
    no text published
    Minimum: The following evidence will be requested with tender submissions in order to conduct analysis of organisation’s financial standing. - Contractors are required to submit 2 years audited accounts including profit and loss statements, or equivalent before the tender submission deadl…
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Cancelled
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · It is not possible to advise an estimated time for a contract notice to be published at this exact moment.

First published
4 Jul 2023, 08:50 BST
Last source update
22 Aug 2023, 16:35 BST
Award evaluation window
11 Aug 2023 – …
Authority reference
CS-UHI-26081
FTS notice number
2023/S 000-024700
Classification (CPV)
Customer Relation Management software packageSoftware package and information systems
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-03de7c Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: The below documentation requires to be submitted as part of the tender submission: Appendix A - Form of Tender Appendix B - Freedom of Information Appendix D - Supply Chain Code of Conduct Appendix E - Commercial Questionnaire (Pricing Schedule) Appendix F - Technical Questionnaire (including Appendix J - Compliance with Specification) Appendix G - GDPR Vendor Data Processor Assurance Assessment Appendix I - Conflict of Interest Appendix L - Cloud Risk Evaluation Questionnaire Single Procurement Document Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations in 2015. It should be noted that the maximum value/budget of the Authority, across a period of five (5) years, including implementation but not inclusive of potential contract amendments during the contract term, is 350,500 GBP (excluding VAT). (SC Ref:742469)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
14 Aug 2023, 09:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
11 Aug 2023, 09:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

11 Aug 2023 → 22 Aug 2023 · 3 dates
  1. Bids opened
    11 Aug 2023, 09:00 BST
  2. Submission deadline
    14 Aug 2023, 09:00 BST
  3. Notice published
    22 Aug 2023, 16:35 BST

Notice history

2 events · 3 releases on Find a Tender · since 7 Aug 2023
  1. Deadline moved to 14 Aug 2023, 09:00 BST
    7 Aug 2023, 16:10 BST
    +3 days · was 11 Aug 2023, 09:00 BST
  2. Status changed to cancelled
    22 Aug 2023, 16:35 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.211 Aug 202314 Aug 2023+3 d
—Bid openingConditions for opening of tenders · IV.2.711 Aug 202314 Aug 2023+3 d

The tender deadline has been extended to allow for more time for the submission of tender documentation, following issues having been identified in terms of the project set-up on PCS-T.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1

1 further award records carry no date or value.

Contracting authority & participating public bodies

University of the Highlands and Islands

Contracting authorityEducationBody governed by public lawEducation 12b Ness Walk, Inverness, Scotland, IV3 5SQContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Inverness Sheriff and Justice of the Peace CourtReview body Inverness

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.