Official UK procurement notice
Awarded contract - Provision of a Hosted Integrated Financial Management System and Cashiering System
Authority: North Hertfordshire District Council (Local council)
What is being bought
Published requirement descriptionThis contract has been awarded - North Hertfordshire Council invites tenders from suitably qualified and experienced potential contractors to provide a Cloud Hosted integrated Financial Management and Income Management system.
CPV: Database and operating software package · Database-management system · Financial analysis and accounting software development services · Financial analysis and accounting software package · Financial analysis software package · Financial information systems · Financial management consultancy services · Financial systems software package · Inventory management software package · Project management software package · Software package and information systems · System management software package
The lotProcurement structure
single lot · no lot value publishedLot #1The Council is seeking to procure a modern, user-friendly Cloud based, fully hosted…AwardedRenewal
The Council is seeking to procure a modern, user-friendly Cloud based, fully hosted Financial Management and Income Management system with integration, efficient workflows, dashboards, real time Management information and flexible functionality tailored to users’ needs. The Council invites tenders from suitably qualified and experienced potential contractors to provide a Cloud Hosted integrated Financial Management and Income Management system.The Council considers that this procurement is not suitable for dividing into lots. This is because the Council requires an integrated system capable of fulfilling all required functions and providing efficiencies through the integration.The Council currently has two separate contracts to fulfil this requirement:- a contract with Capita IBs for a Financial Management System comprising of General Ledger, Purchase Ordering, Purchase Ledger, Sales Ledger, Authorisation and Workflow. This contract expires on 31/07/2024.- a separate contract with Civica for the provision of an Income Management (Cashiering) system including an E-Store for customers. This contract expires on 31/03/2024. The Council requires the new contract to allow for a phased implementation to ensure that the Income Management module is able to go live on 01/04/2024, with the migration from the old Financial Management System to complete by 01/08/2024.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 5 May 2023, 16:03 BST
- Last source update
- 6 Oct 2023, 10:20 BST
- Award evaluation window
- 9 Jul 2023 – …
- Authority reference
NH504611804- FTS notice number
2023/S 000-029492- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03c6ebFind a Tender
- Performance terms
Please see Procurement Documents
How it was run
Official notice- Submission deadline
- 9 Jun 2023, 17:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 9 Jul 2023, 17:00 BST
Timeline
9 Jun 2023 → 6 Oct 2023 · 4 dates- Submission deadline9 Jun 2023, 17:00 BST
- Bids opened9 Jul 2023, 17:00 BST
- Bids must remain valid until25 Jul 2023, 23:59 BST
- Notice published6 Oct 2023, 10:20 BST
Notice history
1 event · 3 releases on Find a Tender- Status changed to complete6 Oct 2023, 10:20 BST
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextII.1.5 · II.1.5 | 15,000,000 (15 million) | 1,500,000 (1.5 million) |
1 amendment published without a description.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Technology One UK LimitedProvision of an Integrated Financial Management System and Income Management SystemSubcontracting: Payment Gateway and Credit and debit card processing services will be provided by Windcave. | £1,333,980 † | — | Awarded |
Contracts
Provision of an Integrated Financial Management System and Income Management System · Technology One UK Limited
- Signed
- 6 Oct 2023
- Value
- £1,333,980
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- European UnionFunder
Dispute resolution & review bodies
- Centre for Effective Dispute ResolutionMediation body
Bidders & participating suppliers
1 commercial party on the notice- Technology One UK limitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria