Official UK procurement notice
Provision of an Insurance and Claims Handling Service
Authority: Inverclyde Council (Local council)
What is being bought9 lots · detail below
Published requirement descriptionThis contract opportunity is for the Provision of an Insurance and Claims Handling Service for Inverclyde Council.
- Recurrence: July 2026 if no extension period activated; July 2027 if 1st extension period activated; July 2028 if 2nd extension period activated.
CPV: Accident and health insurance services · Accident insurance services · Financial and insurance services · Health insurance services · Insurance services · Legal insurance and all-risk insurance services · Life insurance services · Motor vehicle insurance services
Lots and requirements (9)Procurement structure
9 lots · all with a published value (£6,850,000 together) · evaluation weights differ by lotLot #1Property InsuranceAwardedRenewalPublished value£800,000
This contract opportunity is for the Provision of an Insurance and Claims Handling Service for Inverclyde Council. This lot covers Property Insurance Services. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #2Casualty InsuranceAwardedRenewalPublished value£1,800,000
This contract opportunity is for the Provision of an Insurance and Claims Handling Service for Inverclyde Council. This lot covers Casualty Insurance. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #3Motor Fleet Insurance.AwardedRenewalPublished value£875,000
This contract opportunity is for the Provision of an Insurance and Claims Handling Service for Inverclyde Council. This lot covers Motor Fleet Insurance. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #4Crime InsuranceAwardedRenewalPublished value£90,000
This contract opportunity is for the Provision of an Insurance and Claims Handling Service for Inverclyde Council. This lot covers Crime Insurance. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #5Engineering Insurance/Inspections and Computer InsuranceAwardedRenewalPublished value£280,000
This contract opportunity is for the Provision of an Insurance and Claims Handling Service for Inverclyde Council. This lot covers Engineering Insurance/Inspections and Computer Insurance. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #6All Risks - Museum and Fine ArtAwardedRenewalPublished value£80,000
This contract opportunity is for the Provision of an Insurance and Claims Handling Service for Inverclyde Council. This lot covers All Risks Museum & Fine Art. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #7Personal Accident, Business Travel and School Journey TravelAwardedRenewalPublished value£75,000
This contract opportunity is for the Provision of an Insurance and Claims Handling Service for Inverclyde Council. This lot covers Personal Accident, Business Travel and School Journey Travel. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #8Combined Lot for Property Insurance Services and Casualty InsuranceCancelledRenewalPublished value£2,600,000
This contract opportunity is for the Provision of an Insurance and Claims Handling Service for Inverclyde Council. This lot is a Combined Lot Option for Property Insurance Services (Lot 1) and Casualty Insurance (Lot 2). Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #9Terrorism InsuranceCancelledRenewalPublished value£250,000
This contract opportunity is for the Provision of an Insurance and Claims Handling Service for Inverclyde Council. This lot covers Terrorism Insurance. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Property Insurance | 17% | 80% | 3% | |
| 2 · Casualty Insurance | 17% | 80% | 3% | |
| 3 · Motor Fleet Insurance. | 17% | 80% | 3% | |
| 4 · Crime Insurance | 17% | 80% | 3% | |
| 5 · Engineering Insurance/Inspections and Computer Insurance | 17% | 80% | 3% | |
| 6 · All Risks - Museum and Fine Art | 17% | 80% | 3% | |
| 7 · Personal Accident, Business Travel and School Journey Travel | 17% | 80% | 3% | |
| 8 · Combined Lot for Property Insurance Services and Casualty Insurance | 17% | 80% | 3% | |
| 9 · Terrorism Insurance | 17% | 80% | 3% |
- Suitability
4A.2 Bidders will be required to confirm that they are authorised and/or registered by the Prudential Regulation Authority or Financial Conduct Authority (or equivalent).
- Economic & financial standing
4B.1.2 Inverclyde Council will check the financial status of applicants by means of a Dun and Bradstreet assessment. In order to be considered, applicants must achieve one of the following:
(a) Where the tenderers Dun & Bradstreet risk indicator is 3, the annual contract value should also be less than 50% of the tenderers average turnover over the preceding 2 years (with audited accounts dated within 24 months of the date of the financial check).
OR
(b) Where the tenderers Dun & Bradstreet risk indicator is 2 or better, the annual contract value should also be less than 75% of the tenderers average turnover over the preceding 2 years (with audited accounts dated within 21 months of the date of the financial check).
PLEASE NOTE THE IMPORTANT GUIDANCE TO BIDDERS BELOW:
APPLICANTS ARE STRONGLY ADVISED TO SATISFY THEMSELVES THAT THEY MEET THESE CRITERIA AS FAILURE OF THE FINANCIAL CHECK WILL MEAN THAT THEIR APPLICATION WILL NOT BE CONSIDERED FURTHER. APPLICANTS SHOULD ALSO SATISFY THEMSELVES THAT THEIR DUN AND BRADSTREET RATINGS ARE CORRECT AND IT IS THE APPLICANT’S RESPONSIBILITY TO RAISE ANY QUERIES WITH DUN AND BRADSTREET IF THEY FEEL A CORRECTION IS REQUIRED. THE COUNCIL WILL RELY ON THE RISK RATING IT OBTAINS AT THE TIME IT PERFORMS THE D&B FINANCIAL CHECK.
You must provide your average yearly turnover for the last 2 years.
Turnover must be provided from your audited accounts. Turnover from unaudited accounts or part year turnover will not be accepted.
If you are unable to p…
- Technical & professional ability
4C.1.2 Bidders should provide a minimum of two (2) examples of contractual arrangements they have held over the past three (3) years which best demonstrates their relevant experience to deliver requirements within the Contract which were similar in regards to scope, scale, value and duration.
Information provided must also include evidence of competence at reaching economic and efficient settlements for Local Authority (or similar) claims in accordance with the needs of the Local Authority (or similar).
Bidders must provide experience relevant to each of the lots they are bidding for which are structured as follows:
Lot 1 - Property Insurance Services
Lot 2 - Casualty Insurance
Lot 3 - Motor Fleet Insurance
Lot 4 - Crime Insurance
Lot 5 - Engineering Insurance/Inspection and Computer Insurance
Lot 6 - All Risks Museum & Fine Art
Lot 7 - Personal Accident/Business Travel and School Journey Travel
Lot 8 - Combined Lot for Property Insurance Services and Casualty Insurance
Lot 9 - Terrorism Insurance
**
4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
**
4D.1 QUALITY MANAGEMENT PROCEDURES
The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),
OR
The bidder must have the following:
a. A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstr…
- Price carries 80 points on every lot: a 10% discount moves about 8 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · July 2026 if no extension period activated;
July 2027 if 1st extension period activated;
July 2028 if 2nd extension period activated.
- First published
- 6 Jul 2023, 11:03 BST
- Last source update
- 20 Nov 2023, 11:08 GMT
- Award evaluation window
- 7 Aug 2023 – …
- Authority reference
CP0508/FIN- FTS notice number
2023/S 000-034226- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03df46Find a Tender
Publisher note: Tenderers will be required to return with their submission a completed Data Protection Certificate, FOI Certificate, No Collusion Certification, S1 Equalities Questionnaire, S2 Equalities Declaration, Prompt Payment Certificate and Tender Declaration Certificate. It will also be a condition of contract that Tenderers comply with Inverclyde Council`s General Conditions of Contract, Special Conditions of Contract, Specification & Contract Information for Tenderers. (SC Ref:750436)
How it was run
Official notice- Submission deadline
- 7 Aug 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 7 Aug 2023, 12:00 BST
Timeline
7 Aug 2023 → 20 Nov 2023 · 4 dates- Submission deadline7 Aug 2023, 12:00 BST
- Bids opened7 Aug 2023, 12:00 BST
- Contract starts1 Oct 2023, 00:00 BST
- Notice published20 Nov 2023, 11:08 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete20 Nov 2023, 11:08 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Property Insurance1 award | |||
| Travelers Ins Co Ltd | £445,009 † | — | Awarded |
| Lot 2 · Casualty Insurance1 award | |||
| Maven Public Sector | £1,004,835 † | — | Awarded |
| Lot 3 · Motor Fleet Insurance.1 award | |||
| Maven Public Sector | £423,360 † | — | Awarded |
| Lot 4 · Crime Insurance1 award | |||
| Risk Management Partners Ltd | £47,970 † | — | Awarded |
| Lot 5 · Engineering Insurance/Inspections and Computer Insurance1 award | |||
| Risk Management Partners Ltd | £197,132 † | — | Awarded |
| Lot 6 · All Risks - Museum and Fine Art1 award | |||
| Blackwall Green | £42,513 † | — | Awarded |
| Lot 7 · Personal Accident, Business Travel and School Journey Travel1 award | |||
| Risk Management Partners Ltd | £37,209 † | — | Awarded |
2 further award records carry no date or value.
Contracts
Property Insurance · Travelers Ins Co Ltd
- Signed
- 26 Sept 2023
- Value
- £445,009
- Period
- … – 30 Sept 2026
- Status
- active
Casualty Insurance · Maven Public Sector
- Signed
- 26 Sept 2023
- Value
- £1,004,835
- Period
- … – 30 Sept 2026
- Status
- active
Motor Fleet Insurance. · Maven Public Sector
- Signed
- 26 Sept 2023
- Value
- £423,360
- Period
- … – 30 Sept 2026
- Status
- active
Crime Insurance · Risk Management Partners Ltd
- Signed
- 26 Sept 2023
- Value
- £47,970
- Period
- … – 30 Sept 2026
- Status
- active
Engineering Insurance/Inspections and Computer Insurance · Risk Management Partners Ltd
- Signed
- 26 Sept 2023
- Value
- £197,132
- Period
- … – 30 Sept 2026
- Status
- active
All Risks - Museum and Fine Art · Blackwall Green
- Signed
- 26 Sept 2023
- Value
- £42,513
- Period
- … – 30 Sept 2026
- Status
- active
Personal Accident, Business Travel and School Journey Travel · Risk Management Partners Ltd
- Signed
- 26 Sept 2023
- Value
- £37,209
- Period
- … – 30 Sept 2026
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Property Insurance | 2bids · 2 electronic · 2 from abroad | 0 | — | — |
| 2 · Casualty Insurance | 2bids · 2 electronic · 2 from abroad | 0 | — | — |
| 3 · Motor Fleet Insurance. | 2bids · 2 electronic · 2 from abroad | 0 | — | — |
| 4 · Crime Insurance | 2bids · 2 electronic · 2 from abroad | 0 | — | — |
| 5 · Engineering Insurance/Inspections and Computer Insurance | 1bids · 1 electronic · 1 from abroad | 0 | — | — |
| 6 · All Risks - Museum and Fine Art | 2bids · 2 electronic · 2 from abroad | 0 | — | — |
| 7 · Personal Accident, Business Travel and School Journey Travel | 2bids · 2 electronic · 2 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Greenock Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
4 commercial parties on the notice- Blackwall GreenAwarded supplier
- Maven Public SectorAwarded supplier
- Risk Management PartnersAwarded supplier
- Travelers Ins Co LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.