Find a TenderAwardedContract details notice

Published 24 Apr 2025, 10:51 BST

Official UK procurement notice

Provision of an Energy Bureau and Invoice Validation Service

Official notice

Authority: Somerset NHS Foundation Trust (Central government)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Architecture & Engineering (71)Business Services & Consultancy (79) Delivery: South West (UKK23)

Published estimate£150,000≈ £75k / year · £180,000 inc. VAT

Submissions closed 19 May 2025awarded 4 Jul 2025

Awarded to Stark Software International Limited2 awards

Contract term 2 yrsends 30 Sept 2027 · up to 30 Sept 2029 with extensions · starts 1 Oct 2025

What is being bought

Published requirement description

The Trust is seeking a specialist contractor to provide an Energy Bureau and Invoice Validation Service. The Service will cover two acute sites – Musgrove Park Hospital and Yeovil District Hospital, 13 Community Hospital, 4 Acute Mental Health Hospital sites and numerous smaller clinical and office facilities. The Invoice Validation Service will ensure that Trust utility bills are accurate and paid on time. The Energy Bureau Service will be used to store and analyse energy consumption data. Including but not limited to gas, water, electricity, heat and steam. It will have an online portal that Trust staff can use to run energy reports and analysis.

CPV: Energy-management services · Internal audit services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsSMEPublished value£150,000

Contract period: 1 Oct 2025 – 30 Sept 2027 (2 yrs) · up to 30 Sept 2029 with extensionsValue: £150,000 exc. VAT · £180,000 inc. VAT

Delivery: South WestEligibility: SME eligible

Extensions: 2 x 12-month extensions

71314200 Energy-management services 79212200 Internal audit services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 70%Price: 30%

Published award criteria (2)

Price
Quality

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 24 Apr 2025, 10:51 BST
Last source update: 21 Jul 2025, 09:44 BST
Award evaluation window: Submission end – 20 Jun 2025
Authority reference: SFT-AT-C354291
FTS notice number: 2025/S 000-016704
Latest notice: Contract details notice (UK7)
Classification (CPV): Energy-management servicesInternal audit services
Delivery area: South West (UKK23)
Official registry OCID: ocds-h6vhtk-0506ca Find a Tender

How it was run

Official notice

Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated

Submission deadline: 19 May 2025, 15:00 BST
Clarification deadline: 9 May 2025, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

health-family.force.com/s/Welcome ↗

Timeline

24 Apr 2025 → 1 Oct 2025 · 8 dates

Tender notice published
24 Apr 2025, 10:51 BST
Clarification questions by
9 May 2025, 12:00 BST
Submission deadline
19 May 2025, 15:00 BST
Award decision expected by
20 Jun 2025, 23:59 BST
Assessment summaries sent
7 Jul 2025, 00:00 BST
Standstill ends
17 Jul 2025, 23:59 BST
Latest notice published
21 Jul 2025, 09:44 BST
Contract starts387 days ago
1 Oct 2025, 00:00 BST

Notice history

5 events · 3 releases on Find a Tender · since 24 Apr 2025

Tender notice published
24 Apr 2025, 10:51 BST
UK4
Contract award notice published
7 Jul 2025, 14:05 BST
UK6
Status changed to complete
7 Jul 2025, 14:05 BST
Contract signature expected
18 Jul 2025, 23:59 BST
scheduled
Contract details notice published
21 Jul 2025, 09:44 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £28,9001 contract exc. VAT · 1 repeated publication of the same award counted once

Bids received 103 from SMEs

Contracts signed 1latest 18 Jul 2025

Awarded to	Value	Date	Status
Stark Software International LimitedSMEEnergy bureau and invoice validation service1 Oct 2025 – 30 Sept 2027 · up to 30 Sept 2029Extensions: 2 x 12-months	£28,900same award published again · counted once	4 Jul 2025standstill to 17 Jul 2025	Standstill
Stark Software International Limited	£28,900 †	—	Awarded

Contracts

Provision of an Energy Bureau and Invoice Validation Service · Stark Software International Limited
Signed
18 Jul 2025
Value
£28,900
Period
1 Oct 2025 – 30 Sept 2027 · up to 30 Sept 2029 with extensions
Status
active
Extensions
2 x 12-months

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
10final-stage tenders	3	0	—

Contracting authority & participating public bodies

Somerset NHS Foundation Trust

Contracting authorityPublic authority - central government GB-PPON: PNWR-4212-QWHQ Musgrove Park Hospital, Taunton, South West, TA1 5DAContact name, email

Bidders & participating suppliers

2 commercial parties on the notice

Stark Software InternationalAwarded supplier Sentinel House, 10-12 Massetts Road, Horley, South East, RH6 7DEContact email
Stark Software InternationalAwarded supplierGB-PPON: PYWW-4126-ZWVP Sentinel House, 10-12 Massetts Road, Horley, South East, RH6 7DEContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender21 Jul 2025, 09:44 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender7 Jul 2025, 14:05 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender24 Apr 2025, 10:51 BST