Official UK procurement notice
Provision of Air Conditioning/Comfort Cooling Plant Maintenance and Repair (GCU)
Authority: Glasgow Caledonian University (Education)
What is being bought
Published requirement descriptionProvision of Air Conditioning/Comfort Cooling Plant Maintenance and Repair.
- Recurrence: The next notice will be published when this contract is due to expire.
CPV: Repair and maintenance services of cooler groups · Ventilation and air-conditioning installation work
The lotProcurement structure
single lot · no lot value publishedLot #1An outline of the service requirements are as follows:AwardedRenewal
An outline of the service requirements are as follows:
Preparatory Works
To include carrying out a detailed validation of the Asset Register and assessment of the plant condition, including the updating of the Asset Register and the set up of a maintenance system
Operation and Planned Preventative Maintenance Schedule
To include the maintenance and monitoring of plant and equipment functioning, auditing of Operation and Planned Maintenance and Logbook system, and analysis and reporting of findings.
Reactive Works
The Contractor must provide labour to attend reactive repairs or replacements both in normal working hours and out with normal working hours.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (10)
- Service Delivery - Methodology: 15%
- Service Delivery - Resources: 15%
- Service Delivery - Staff Training: 12%
- Risk Assessment and Method Statement: 10%
- Responsible Procurement - Health and Safety: 5%
- Responsible Procurement - Fair Work Practices: 3%
- Responsible Procurement - Community Benefits: 2%
- Business Continuity: 3%
- price: 30%
- Responsible Procurement - Environmental: 5%
Published award criteria (10)
- Service Delivery - Methodology: 15
- Service Delivery - Resources: 15
- Service Delivery - Staff Training: 12
- Risk Assessment and Method Statement: 10
- Responsible Procurement - Environmental: 5
- Responsible Procurement - Health and Safety: 5
- Responsible Procurement - Fair Work Practices: 3
- Responsible Procurement - Community Benefits: 2
- Business Continuity: 3
- Price: 30
- Suitability
Engineers are to be in possession of a current valid ACRIB Ref/Air Con Tech/Engineer Skill Card (or equivalent) to demonstrate their compliance with the required legislation and H&S requirements.
The Contractor must be able to demonstrate that they are currently certified by an approved body to service stationary equipment containing F gas, such as Refcom, Bureau Veritas, or another equivalent body.
- Economic & financial standing
Proof of Insurances
Audited Accounts
Minimum: Bidders must confirm they can provide the following supporting evidence prior to award: Employer’s (Compulsory) Liability Insurance = 10 Million GBP Public Liability Insurance = 5 Million GBP Product Liability Insurance = 5 Million GBP Professional Liability Insurance = 2 Million… - Technical & professional ability
Past relevant experience examples
Qualifications
Minimum: The successful Contractor will be required to provide a minimum of three relevant examples of similar contracts in value and scope in a similar environment over the last 3 years. The Contractor shall employ competent approved engineers who possess, at a minimum, an NVQ level 2 qu…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · The next notice will be published when this contract is due to expire.
- First published
- 5 Apr 2023, 15:48 BST
- Last source update
- 4 Oct 2023, 16:46 BST
- Award evaluation window
- 8 May 2023 – …
- Authority reference
GC-FM-2023-02- FTS notice number
2023/S 000-029314- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03bceaFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:746637)
How it was run
Official notice- Submission deadline
- 9 May 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 8 May 2023, 12:00 BST
Timeline
8 May 2023 → 4 Oct 2023 · 3 dates- Bids opened8 May 2023, 12:00 BST
- Submission deadline9 May 2023, 12:00 BST
- Notice published4 Oct 2023, 16:46 BST
Notice history
2 events · 3 releases on Find a Tender · since 5 Apr 2023- Deadline moved to 9 May 2023, 12:00 BST5 Apr 2023, 16:55 BST+1 days · was 8 May 2023, 12:00 BST
- Status changed to complete4 Oct 2023, 16:46 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 8 May 2023 | 9 May 2023 | +1 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 8 May 2023 | 9 Apr 2023 | -29 d |
8th May 2023 is a bank holiday
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Alba Facilities Services LtdSME | £323,232 † | — | Awarded |
Contracts
Contract 029314-2023-GC-FM-2023-02-1 · Alba Facilities Services LtdSME
- Signed
- 13 Jul 2023
- Value
- £323,232
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8bids · 8 electronic · 8 from abroad | 6 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Alba Facilities Services LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.