Provision of a Self Service System for all SPS Sites

{
  "id": "016572-2022",
  "tag": [
    "tender"
  ],
  "date": "2022-06-16T15:28:26+01:00",
  "ocid": "ocds-h6vhtk-02dc3d",
  "buyer": {
    "id": "GB-FTS-175",
    "name": "Scottish Prison Service"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000664663"
    }
  ],
  "tender": {
    "id": "01948",
    "lots": [
      {
        "id": "1",
        "status": "active",
        "renewal": {
          "description": "This contract may be extended by an additional up to 2 years."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD (Scotland)) will be published by SPS and will be made available to bidders on Public Contract Scotland - Tender. Tender responses will then be evaluated by the SPS in accordance with the ITT.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "35"
            },
            {
              "type": "price",
              "description": "65"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1800
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "All SPS Sites"
        },
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ]
      }
    ],
    "title": "Provision of a Self Service System for all SPS Sites",
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "bidOpening": {
      "date": "2022-07-29T12:00:00+01:00"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "awardPeriod": {
      "startDate": "2022-07-29T12:00:00+01:00"
    },
    "description": "SPS recognises that the ability of those in custody to develop their digital skills is limited to that of a classroom setting. As a result, the SPS has undertaken an active role in promoting the use of digital technology within its establishments, through the use of virtual visits and mobile phone technology. More recently, the SPS has undertaken a Proof of Concept (Test of Change) for a KIOSK service in one of its operational Establishments. Following the success of the PoC, the SPS is now looking to roll this out to all SPS operational Establishments.\nOne of the Digital Strategy’s objectives is to enhance the digital skills of the Purchaser’s staff group and move away from various transaction activities that take up a considerable amount of their time. The Purchaser’s staff still rely extensively on paper based systems for managing basic day-to-day activities (including menu choice, staff requests, canteen purchases and other regular tasks). Research has identified that adoption of new technology requires active engagement and perceived positive outcomes from the user group(s) in order to accept new ways of working.\nAs a result of the above, the purpose of this tender activity is to appoint a supplier to install and manage a Self Service System to all operational Establishments.  The system will include a standalone managed portal with a range of modules (including menu selectrion, PPC balance, staff messaging and notice board). The Contract Term shall be for a period of 5 years, plus up to an additional 2 year extension option.",
    "tenderPeriod": {
      "endDate": "2022-07-29T12:00:00+01:00"
    },
    "contractTerms": {
      "performanceTerms": "As stated in the procurement documents"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "72500000",
      "scheme": "CPV",
      "description": "Computer-related services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "economic",
          "appliesTo": [
            "supplier"
          ],
          "description": "Financial information will be evaluated as Pass or Fail using turnover as a percentage of SPS business, the ratio between assets and liabilities, interest cover, gross margin and operating margin.\n- Assessment will reflect SPS’s consideration that there are no adverse financial factors noted and the bidder assessed as a low or acceptable level of commercial risk for SPS – (Pass).\n- Where, in the view of the SPS the bidder has insufficient financial or economic resources to undertake a contract of this scale and/or the bidder’s financial position is likely to put the contract at risk should they be awarded the contract, the SPS reserves the right to exclude (Fail) an organisation from the tender stage.\n- Failure to provide the requested financial information will result in a Fail."
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-175",
      "name": "Scottish Prison Service",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM75",
        "locality": "Edinburgh",
        "postalCode": "EH12 9HW",
        "countryName": "United Kingdom",
        "streetAddress": "Calton House, 5 Redheughs Rigg"
      },
      "details": {
        "url": "http://www.sps.gov.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384",
        "classifications": [
          {
            "id": "NATIONAL_AGENCY",
            "scheme": "TED_CA_TYPE",
            "description": "National or federal agency/office"
          },
          {
            "id": "03",
            "scheme": "COFOG",
            "description": "Public order and safety"
          }
        ]
      },
      "identifier": {
        "legalName": "Scottish Prison Service"
      },
      "contactPoint": {
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "name": "Jenny Cleworth",
        "email": "Jennifer.Cleworth@sps.pnn.gov.uk",
        "telephone": "+44 1313303778"
      }
    },
    {
      "id": "GB-FTS-176",
      "name": "Edinburgh Sherriff Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Edinburgh",
        "postalCode": "EH1 1LB",
        "countryName": "United Kingdom",
        "streetAddress": "27 Chambers St"
      },
      "details": {
        "url": "http://www.scotcourts.gov.uk/the-courts/sheriff-court/find-a-court"
      },
      "identifier": {
        "legalName": "Edinburgh Sherriff Court"
      }
    }
  ],
  "language": "en",
  "description": "The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 21643. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nA sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nCommunity benefits requirements have been included in the ITT. A summary of the key areas are as follows:\n- Employment of new entrants (e.g. apprenticeships, work placements, other trainees, etc.);\n- Engagement of Supported Business, Social Enterprise or Third Sector organisation\n- Local economy engagement.\nOther Community benefits proposals which will improve the economic, social or environmental wellbeing of the local area where the contract is being delivered.\n(SC Ref:697265)",
  "initiationType": "tender"
}

{
  "id": "021710-2021",
  "tag": [
    "planning"
  ],
  "date": "2021-09-02T09:45:01+01:00",
  "ocid": "ocds-h6vhtk-02dc3d",
  "buyer": {
    "id": "GB-FTS-175",
    "name": "Scottish Prison Service"
  },
  "tender": {
    "id": "01948",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "description": "The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD (Scotland)) will be published by SPS and will be made available to bidders on Public Contract Scotland - Tender. Tender responses will then be evaluated by the SPS in accordance with the ITT."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "All SPS Sites"
        },
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ]
      }
    ],
    "title": "Provision of a Self Service System for all SPS Sites",
    "status": "planned",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "SPS recognises that the ability of those in custody to develop their digital skills is limited to that of a classroom setting. As a result, the SPS has undertaken an active role in promoting the use of digital technology within its establishments, through the use of virtual visits and mobile phone technology. More recently, the SPS has undertaken a Proof of Concept (Test of Change) for a KIOSK service in one of its operational Establishments. Following the success of the PoC, the SPS is now looking to roll this out to all SPS operational Establishments.\nOne of the Digital Strategy’s objectives is to enhance the digital skills of the Purchaser’s staff group and move away from various transaction activities that take up a considerable amount of their time. The Purchaser’s staff still rely extensively on paper based systems for managing basic day-to-day activities (including menu choice, staff requests, canteen purchases and other regular tasks). Research has identified that adoption of new technology requires active engagement and perceived positive outcomes from the user group(s) in order to accept new ways of working.\nAs a result of the above, the SPS is intending to issue a tender activity for a supplier to install and manage a Self Service System to all operational Establishments.  The system will include a standalone managed portal with a range of modules (including menu selectrion, PPC balance, staff messaging and notice board). The system must be easily accessible to SPS staff through the existing SPIN network via a web browser or dedicated terminals. The self service portal should be able to be accessible through a Kiosk system or alternative platforms such as tablet or smart TV as determined by the Purchaser. The system will be able to fully integrate with the existing Prisoner Records System and future Case Management Platform systems.",
    "communication": {
      "futureNoticeDate": "2021-11-08T00:00:00Z"
    },
    "classification": {
      "id": "72500000",
      "scheme": "CPV",
      "description": "Computer-related services"
    },
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-FTS-175",
      "name": "Scottish Prison Service",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM75",
        "locality": "Edinburgh",
        "postalCode": "EH12 9HW",
        "countryName": "United Kingdom",
        "streetAddress": "Calton House, 5 Redheughs Rigg"
      },
      "details": {
        "url": "http://www.sps.gov.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384",
        "classifications": [
          {
            "id": "NATIONAL_AGENCY",
            "scheme": "TED_CA_TYPE",
            "description": "National or federal agency/office"
          },
          {
            "id": "03",
            "scheme": "COFOG",
            "description": "Public order and safety"
          }
        ]
      },
      "identifier": {
        "legalName": "Scottish Prison Service"
      },
      "contactPoint": {
        "name": "Jenny Cleworth",
        "email": "Jennifer.Cleworth@sps.pnn.gov.uk",
        "telephone": "+44 1313303778"
      }
    }
  ],
  "language": "en",
  "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=664663.\n(SC Ref:664663)",
  "initiationType": "tender"
}