Official UK procurement notice
Provision of a Self Service System for all SPS Sites
Authority: Scottish Prison Service
What is being bought
Published requirement descriptionSPS recognises that the ability of those in custody to develop their digital skills is limited to that of a classroom setting. As a result, the SPS has undertaken an active role in promoting the use of digital technology within its establishments, through the use of virtual visits and mobile phone technology. More recently, the SPS has undertaken a Proof of Concept (Test of Change) for a KIOSK service in one of its operational Establishments. Following the success of the PoC, the SPS is now looking to roll this out to all SPS operational Establishments.
One of the Digital Strategy’s objectives is to enhance the digital skills of the Purchaser’s staff group and move away from various transaction activities that take up a considerable amount of their time. The Purchaser’s staff still rely extensively on paper based systems for managing basic day-to-day activities (including menu choice, staff requests, canteen purchases and other regular tasks). Research has identified that adoption of new technology requires active engagement and perceived positive outcomes from the user group(s) in order to accept new ways of working.
As a result of the above, the purpose of this tender activity is to appoint a supplier to install and manage a Self Service System to all operational Establishments. The system will include a standalone managed portal with a range of modules (including menu selectrion, PPC balance, staff messaging and notice board). The Contract Term shall be for a period of 5 years, plus up to an additional 2 year extension option.
CPV: Computer-related services
The lotProcurement structure
single lot · no lot value publishedLot #1The SPS has commenced this procurement process in good faith and with the intention of…Renewal
The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD (Scotland)) will be published by SPS and will be made available to bidders on Public Contract Scotland - Tender. Tender responses will then be evaluated by the SPS in accordance with the ITT.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 35
- Price: 65
- Economic & financial standing
Financial information will be evaluated as Pass or Fail using turnover as a percentage of SPS business, the ratio between assets and liabilities, interest cover, gross margin and operating margin.
- Assessment will reflect SPS’s consideration that there are no adverse financial factors noted and the bidder assessed as a low or acceptable level of commercial risk for SPS – (Pass).
- Where, in the view of the SPS the bidder has insufficient financial or economic resources to undertake a contract of this scale and/or the bidder’s financial position is likely to put the contract at risk should they be awarded the contract, the SPS reserves the right to exclude (Fail) an organisation from the tender stage.
- Failure to provide the requested financial information will result in a Fail.
- Price carries 65 of 100 points: a 10% discount moves about 6.5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 2 Sept 2021, 09:45 BST
- Last source update
- 16 Jun 2022, 15:28 BST
- Award evaluation window
- 29 Jul 2022 – …
- Authority reference
01948- FTS notice number
2022/S 000-016572- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02dc3dFind a Tender
- Performance terms
As stated in the procurement documents
Publisher note: The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 21643. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Community benefits requirements have been included in the ITT. A summary of the key areas are as follows: - Employment of new entrants (e.g. apprenticeships, work placements, other trainees, etc.); - Engagement of Supported Business, Social Enterprise or Third Sector organisation - Local economy engagement. Other Community benefits proposals which will improve the economic, social or environmental wellbeing of the local area where the contract is being delivered. (SC Ref:697265)
How it was run
Official notice- Submission deadline
- 29 Jul 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 29 Jul 2022, 12:00 BST
Timeline
8 Nov 2021 → 29 Jul 2022 · 4 dates- Next notice expected8 Nov 2021
- Notice published16 Jun 2022, 15:28 BST
- Submission deadline29 Jul 2022, 12:00 BST
- Bids opened29 Jul 2022, 12:00 BST
Notice history
3 events · 2 releases on Find a Tender · since 16 Jun 2022- Status changed to active16 Jun 2022, 15:28 BST
- Procurement method changed16 Jun 2022, 15:28 BST
- Deadline published: 29 Jul 2022, 12:00 BST16 Jun 2022, 15:28 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sherriff CourtReview body
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria