Find a TenderAwarded
Published 10 Dec 2024, 15:32 GMT

Official UK procurement notice

Provision of a Management Agent to deliver Scottish Government Energy Efficient Programmes

Official notice

Authority: South Ayrshire Council (Local council)

ServicesOpen procedure
Awarded value£541,760published contract · exc. VAT
Submissions closed 28 Jan 2025awarded 1 May 2025
Awarded to Energy Agency

What is being bought

Published requirement description

Provision of a Management Agent to deliver Scottish Government Energy Efficient Programmes

  • Recurrence: November 2027

CPV: Energy and related services · Energy-efficiency consultancy services · Energy-management services

The lotProcurement structure

single lot · no lot value published
Lot #1South Ayrshire Council require to engage a suitably qualified managing agent to…AwardedRenewal

South Ayrshire Council require to engage a suitably qualified managing agent to deliver all aspects of the Scottish Government’s Energy Efficient Scotland Area Based Scheme (EES:ABS) and roofing works in communities across South Ayrshire.

The services will comprise marketing and recruitment of participants, appointing suitably qualified energy surveyors, assisting in procuring, evaluating and managing contractors and providing relevant data required to meet reporting obligations outlined by the Scottish Government. This list is not exhaustive and the Managing Agent will be required to undertake various levels of operational delivery under this requirement and this will be in line with Scottish Government and the Council requirements.

Delivery: Scotland
Extensions: +1 +1Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • QUALITY: 70
  • Price: 30
Conditions of participation2
  • Economic & financial standing

    It is a requirement of this procurement that Tenderers hold, or can commit to obtain, prior to the commencement of any subsequently awarded Contract, the insurance and financial requirements indicated below:

    Insurances:

    Employers Liability Insurance (Compulsory) = 10 million GBP in respect of each claim without limit to the number of claims.

    Public Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims.

    Motor Vehicle Insurance = Minimum Third Party Motor Vehicle Liability in respect of any motor vehicle or plated plant used.

    Professional Indemnity Insurance = 2 million GBP in respect of any one claim or in the aggregate.

    Evidence for insurance requirements will be requested at the “Request For Documentation” Stage.

    Documentation requested for the above insurances will include the names of insurers, policy numbers, expiry dates, limits of any one incident, annual aggregate caps, excesses and claims handling procedures.

    Financial Standing:

    The Council will access a Creditsafe report for a Tenderer’s organisation and use the information contained within to assist with the assessment of the Tenderer’s economic and financial standing.

    In the event that this analysis is unavailable or unsatisfactory the Council will request the following information below:

    A copy of the organisation’s audited accounts or equivalent for the most recent 2 years, along with details of any significant changes since the last year end.

    OR

    A statement of the org…

  • Technical & professional ability

    Tenderers will be required to provide evidence of having the necessary capacity and capability to deliver the requirements for the Provision of a Management Agent to deliver Scottish Government Energy Efficient Programmes The below requirements will be requested at the “Request for Documentation” Stage:

    Two (2) examples of the provision of similar services may be requested and must be from within the last 3 years for goods and services and within the last 5 years of work contracts.

    If Tenderers are unable to provide two (2) examples the tenderer may be required to explain why examples cannot be provided.

    Tenderers may also be required to provide:

    Technical Skills

    A statement of the relevant professional and technical skills available within your organisation; or where applicable, consortium members and/or named sub-contractors in relation to this procurement exercise.

    Guidance

    The buyer will use the information you provide to evaluate whether your organisation; consortium members and/or named sub-contractors have the relevant professional and technical skills required for this procurement exercise.

    Technical Resources

    A statement of the relevant technical resources such as the tools, plant, facilities and technical equipment available to your organisation, or where applicable, consortium members and/or named sub-contractors in relation to this procurement exercise.

    Guidance

    The buyer will use the information you provide to evaluate whether your organisation; consortium member…

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · November 2027
First published
10 Dec 2024, 15:32 GMT
Last source update
16 May 2025, 16:13 BST
Award evaluation window
28 Jan 2025 – …
Authority reference
CE-184-24
FTS notice number
2025/S 000-022366
Classification (CPV)
Energy and related servicesEnergy-efficiency consultancy servicesEnergy-management services
Delivery area
Scotland (UKM94)
Official registry OCID
ocds-h6vhtk-04c613 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Please refer to Procurement documents

Publisher note: Please refer to Procurement documents (SC Ref:799142)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
28 Jan 2025, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
28 Jan 2025, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

28 Jan 2025 → 16 May 2025 · 3 dates
  1. Submission deadline
    28 Jan 2025, 12:00 GMT
  2. Bids opened
    28 Jan 2025, 12:00 GMT
  3. Notice published
    16 May 2025, 16:13 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    16 May 2025, 16:13 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £541,7601 contract exc. VAT
Bids received 3
Contracts signed 1latest 1 May 2025
Awarded toValueDateStatus
Energy AgencySME£541,760 †—Awarded

Contracts

  • Contract 022366-2025-CE-184-24-1 · Energy AgencySME

    Signed
    1 May 2025
    Value
    £541,760
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic · 3 from abroad0——

Contracting authority & participating public bodies

South Ayrshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Buildings, Wellington Square, Ayr, Scotland, KA7 1DRContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Ayr Sheriff CourtReview body Ayr

Bidders & participating suppliers

1 commercial party on the notice
  • Energy AgencyAwarded supplier 2 Forbes Drive, Heathfield Industrial Estate, Ayr, Scotland, KA8 9FG

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.