Official UK procurement notice
Provision of a Management Agent to deliver Scottish Government Energy Efficient Programmes
Authority: South Ayrshire Council (Local council)
What is being bought
Published requirement descriptionProvision of a Management Agent to deliver Scottish Government Energy Efficient Programmes
- Recurrence: November 2027
CPV: Energy and related services · Energy-efficiency consultancy services · Energy-management services
The lotProcurement structure
single lot · no lot value publishedLot #1South Ayrshire Council require to engage a suitably qualified managing agent to…AwardedRenewal
South Ayrshire Council require to engage a suitably qualified managing agent to deliver all aspects of the Scottish Government’s Energy Efficient Scotland Area Based Scheme (EES:ABS) and roofing works in communities across South Ayrshire.
The services will comprise marketing and recruitment of participants, appointing suitably qualified energy surveyors, assisting in procuring, evaluating and managing contractors and providing relevant data required to meet reporting obligations outlined by the Scottish Government. This list is not exhaustive and the Managing Agent will be required to undertake various levels of operational delivery under this requirement and this will be in line with Scottish Government and the Council requirements.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- QUALITY: 70
- Price: 30
- Economic & financial standing
It is a requirement of this procurement that Tenderers hold, or can commit to obtain, prior to the commencement of any subsequently awarded Contract, the insurance and financial requirements indicated below:
Insurances:
Employers Liability Insurance (Compulsory) = 10 million GBP in respect of each claim without limit to the number of claims.
Public Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims.
Motor Vehicle Insurance = Minimum Third Party Motor Vehicle Liability in respect of any motor vehicle or plated plant used.
Professional Indemnity Insurance = 2 million GBP in respect of any one claim or in the aggregate.
Evidence for insurance requirements will be requested at the “Request For Documentation” Stage.
Documentation requested for the above insurances will include the names of insurers, policy numbers, expiry dates, limits of any one incident, annual aggregate caps, excesses and claims handling procedures.
Financial Standing:
The Council will access a Creditsafe report for a Tenderer’s organisation and use the information contained within to assist with the assessment of the Tenderer’s economic and financial standing.
In the event that this analysis is unavailable or unsatisfactory the Council will request the following information below:
A copy of the organisation’s audited accounts or equivalent for the most recent 2 years, along with details of any significant changes since the last year end.
OR
A statement of the org…
- Technical & professional ability
Tenderers will be required to provide evidence of having the necessary capacity and capability to deliver the requirements for the Provision of a Management Agent to deliver Scottish Government Energy Efficient Programmes The below requirements will be requested at the “Request for Documentation” Stage:
Two (2) examples of the provision of similar services may be requested and must be from within the last 3 years for goods and services and within the last 5 years of work contracts.
If Tenderers are unable to provide two (2) examples the tenderer may be required to explain why examples cannot be provided.
Tenderers may also be required to provide:
Technical Skills
A statement of the relevant professional and technical skills available within your organisation; or where applicable, consortium members and/or named sub-contractors in relation to this procurement exercise.
Guidance
The buyer will use the information you provide to evaluate whether your organisation; consortium members and/or named sub-contractors have the relevant professional and technical skills required for this procurement exercise.
Technical Resources
A statement of the relevant technical resources such as the tools, plant, facilities and technical equipment available to your organisation, or where applicable, consortium members and/or named sub-contractors in relation to this procurement exercise.
Guidance
The buyer will use the information you provide to evaluate whether your organisation; consortium member…
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · November 2027
- First published
- 10 Dec 2024, 15:32 GMT
- Last source update
- 16 May 2025, 16:13 BST
- Award evaluation window
- 28 Jan 2025 – …
- Authority reference
CE-184-24- FTS notice number
2025/S 000-022366- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04c613Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Please refer to Procurement documents
Publisher note: Please refer to Procurement documents (SC Ref:799142)
How it was run
Official notice- Submission deadline
- 28 Jan 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 28 Jan 2025, 12:00 GMT
Timeline
28 Jan 2025 → 16 May 2025 · 3 dates- Submission deadline28 Jan 2025, 12:00 GMT
- Bids opened28 Jan 2025, 12:00 GMT
- Notice published16 May 2025, 16:13 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete16 May 2025, 16:13 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Energy AgencySME | £541,760 † | — | Awarded |
Contracts
Contract 022366-2025-CE-184-24-1 · Energy AgencySME
- Signed
- 1 May 2025
- Value
- £541,760
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Ayr Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Energy AgencyAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.